Clinical Research Billing Compliance Specialist

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

SMPH benefits program

Job summary

The University of Wisconsin–Madison SMPH seeks a Clinical Research Billing Compliance Specialist to support budgeting for complex clinical trials and ensure compliant, payable budgets across study teams and sponsors.

Join the OBGYN department's cross-functional team in a role that blends research, finance, and regulatory compliance to advance women’s health research while maintaining ethical standards.

Qualifications

• 1-2 years of employment experience in Clinical Trial Budgeting and Medicare Coverage Analysis required by start date.
• Associates degree required; finance or accounting focus preferred.
• Experience in medical/research setting preferred.

Responsibilities

• Provides expert guidance when issues arise during reconciliation of unit patient charges to ensure appropriate billing.
• Provides training and resources related to research billing to study teams
• Oversees research billing compliance activities to ensure unit is in full compliance with institutional, regional, and federal research billing compliance rules and regulations.
• Advises researchers related to proper set up and execution of billing activities for patients on clinical trials
• Interprets complex clinical trial protocols while applying expertise in research billing rules and sponsor requirements to configure budgets for trials
• Develops and implements internal quality control processes to ensure calendar and budget builds reflect accurate trial information

Skills

Research billing

Budgeting

Medicare coverage analysis

Budget reconciliation

Regulatory compliance

Education

Associates degree

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Clinical Research Billing Compliance Specialist

Job Summary

Join a collaborative and mission-driven clinical research team within the Department of OB/GYN, where your expertise will directly support innovative studies that improve women’s health. As a Research Billing Specialist, you will play a critical role at the intersection of research, finance, and compliance—ensuring clinical trials are built on accurate, sustainable, and compliant budgets from the start. In this role, you’ll partner closely with investigators, study teams, and sponsors to analyze complex research protocols, develop detailed clinical trial budgets, and lead budget negotiations. You’ll gain deep insight into how clinical research operates across major healthcare systems—including UW Hospital and Clinics, UW Medical Foundation, and UnityPoint Health Meriter—while helping ensure studies meet institutional, state, and federal regulatory standards. This is an ideal opportunity for someone who enjoys problem-solving, working with complex information, and collaborating across teams. Success in this role requires strong analytical thinking, attention to detail, and a commitment to ethical and compliant research practices. Just as important, you’ll bring professionalism and sound judgment to your work—communicating effectively, fostering respectful relationships, and maintaining a patient- and customer-centered mindset in all interactions. If you're looking to contribute to meaningful research while growing your expertise in clinical trial finance and operations, this role offers both impact and opportunity.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities

• Provides expert guidance when issues arise during reconciliation of unit patient charges to ensure appropriate billing. Identifies and implements changes in clinical trial protocol calendar set up as needed
• Provides training and resources related to research billing to study teams
• Oversees research billing compliance activities to ensure unit is in full compliance with institutional, regional, and federal research billing compliance rules and regulations. Advises researchers related to proper set up and execution of billing activities for patients on clinical trials
• Interprets complex clinical trial protocols while applying expertise in research billing rules, clinical workflows, sponsor requirements and electronic system capabilities to configure and review study calendars and budget setup for clinical trials
• Performs Medicare coverage analysis for complex research studies to promote and confirm compliance with billing rules and regulations. Works with study teams to ensure compliance
• Develops and implements internal quality control processes to ensure calendar and budget builds reflect accurate trial information and comply with research billing rules

Department

School of Medicine and Public Health, OBGYN

OBGYN began the academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas and that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Compensation

The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

• 1-2 years of employment experience in Clinical Trial Budgeting and Medicare Coverage Analysis is required by the start date of the position.

Preferred Qualifications

• Experience with budgeting and/or post-award management.
• Experience in a medical and/or research setting.
• Experience with medical or insurance billing preferred.

Education

Associates degree required; focus in finance or accounting preferred.

Contact Information

Kirsten Gragg, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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