CLINICAL RESEARCH ADMINISTRATOR I

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 26,000 - 42,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) seeks a Clinical Research Administrator I to provide administrative and operational support for clinical research across multiple studies. You will coordinate regulatory documentation, communications among teams and sponsors, and help ensure compliance with institutional requirements.

The role emphasizes reducing the administrative burden for coordinators and investigators, handling routine regulatory, financial, and operational tasks using Microsoft

Qualifications

• High School diploma or GED required.
• Proficient with Microsoft 365 applications (Teams, Outlook, Excel, Word, SharePoint).
• Experience with OnCore CTMS or other CTMS is preferred.

Responsibilities

• Manage intake, triage, assessment and distribution of study materials.
• Maintain records and documentation for studies.
• Support regulatory administration activities (continuing reviews, amendments, training docs).
• Schedule and organize study-related meetings (SIVs, monitoring, sponsor, investigator).
• Process participant payments and research-related financial transactions.

Skills

Microsoft 365

Organization

Communication

Attention to detail

Education

High School Diploma or GED

Tools

OnCore CTMS

Job description

Job Description - CLINICAL RESEARCH ADMINISTRATOR I (T239610)

CLINICAL RESEARCH ADMINISTRATOR I - ( T239610 )

Description

The University of Alabama at Birmingham (UAB), Med - Pulmonary/Allergy/Critical Care, is seeking a Clinical Research Administrator I.

The Clinical Research Administrator I provides administrative and operational support for clinical research activities across multiple studies and investigators. This position is responsible for coordinating research-related administrative functions, maintaining study and regulatory documentation, facilitating communication among study teams and sponsors, and supporting compliance with institutional requirements. This role helps reduce administrative burden on research coordinators and investigators by supporting routine regulatory, financial, and operational activities that contribute to the successful conduct of clinical research studies.

General Responsibilities

To manage intake, triage, assessment and distribution of study materials.

To collect and process information related to studies.

To maintain records and documentation.

To maintain study s compliance with institutional requirements.

To work with sponsors/study team to arrange required trainings and meetings.

To maintain familiarity with appropriate Good Clinical Practice (GCP) guidelines and regulations.

Key Duties & Responsibilities

Maintains clinical research administrative records, study documentation, tracking systems, and institutional databases to ensure accurate, complete, and audit-ready records.

Monitors document workflows and filing systems to support regulatory compliance and operational efficiency.

Facilitates routine regulatory administration activities, including continuing reviews, personnel amendments, training documentation, investigator records, and maintenance of essential study documents in accordance with institutional requirements.

Schedules and organizes study-related meetings, including Site Initiation Visits (SIVs), monitoring visits, sponsor meetings, investigator meetings, and research team meetings.

Develops meeting agendas, distributes materials, tracks action items, and documents outcomes.

Processes participant payments, reimbursement requests, travel expense reports, invoices, and other research-related financial transactions using institutional financial systems and established procedures.

Administers research operational logistics by procuring supplies, monitoring inventory levels, maintaining equipment and vendor records, and supporting study start-up and ongoing operational needs.

Maintains regulatory, training, and operational tracking systems; monitors study deadlines, personnel documentation, and performance metrics to support compliance and research operations.

Facilitates team communication and maintains reports, action item logs, and project tracking tools using Microsoft 365 applications.

Performs other duties as assigned.

Hourly Range: $18.85 - $30.65

Qualifications

High School diploma or GED required.

Preferences

The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft 365 applications, including Teams, Outlook, Excel, Word, and SharePoint.

Additionally, experience with OnCore CTMS or other clinical trial management systems is preferred.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clinical Research

Organization

311402800 Med - Pulmonary/Allergy/Critical Care

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite