Clinical Project Associate

OrganOx Limited; Northern (KY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision

401(k) with company match

Paid time off

Wellness facility

Employee discounts

Job summary

OrganOx Limited seeks a Clinical Project Associate to support on-site and remote monitoring across clinical investigations, ensuring regulatory compliance and site support. The CPA will interface with investigators, site staff, and the clinical team to manage study documents and training.

Responsibilities include data review, training, and maintaining study files, with ~10% travel. Collaborative, detail-oriented professionals thrive in this role.

Qualifications

• Bachelor’s or Graduate degree in a life science, nursing or other health related disciplines.
• Strong knowledge of FDA regulations and ICH/GCP guidelines.

Responsibilities

• Assist in site monitoring visits (on-site and remote) and centralized monitoring.
• Maintain in-house study files and regulatory documentation.
• Provide training to site personnel on protocol requirements and data collection.
• Review data for completeness and accuracy; ensure compliance with OrganOx procedures.
• Identify and report compliance issues and support action plans.

Skills

Transplant Surgery

Medical Device Research

Attention to detail

Time management

Communication skills

Teamwork

Education

Bachelor’s or Graduate degree in life science / health related disciplines

Tools

MS Word

Excel

Databases

Job description

ABOUT ORGANOX:

OrganOx is a commercial stage organ technology company dedicated to developing technologies to improve outcomes for patients with acute or chronic organ failure. The company was established as a spin out of the University of Oxford in 2008 and is now part of the Terumo Group. OrganOx is a pioneer in normothermic machine perfusion (NMP). It's flagship platform, the metra, is available for use in the U.S., Europe, Canada, and Australia. It has been utilized in over 7,000 liver transplants to date to keep donor livers in a metabolically active state outside the body enabling longer preservation times and functional assessment of the organ prior to transplant, leading to an increased number of organs available for transplant. Founded in 1921, Terumo Corporation (TSE:4543) strives to fulfill its mission of “Contributing to Society through Healthcare” by providing a comprehensive range of solutions in the fields of therapeutic procedures, hospital operations, and life sciences in more than 160 countries and regions.

Position Summary

The Clinical Project Associate (CPA) is responsible for working with research sites and the clinical research team to facilitate the successful and timely conduct of clinical investigation(s), building relationships, and effectively communicating ideas and results. The CPA participates in most phases of ongoing clinical investigation(s) including Study Initiation, Enrollment, and Study Closure. The CPA contributes to ongoing studies by performing on-site monitoring visits and remote monitoring visits (with oversight); centralized monitoring, following up on monitoring visit action items; maintaining in-house study files; providing day-to-day study management and site support; interfacing with site coordinators, investigators, field clinical staff, and other company representatives. The CPA ensures study and site compliance with applicable federal regulations and OrganOx policies and procedures.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

This is a remote position in the United States.

Major Responsibilities

Under direction from the Director, Clinical Affairs, the Clinical Project Associate will be responsible for the following:

• Assist in the review of protocols, data collection methods and training materials.
• Assist in the development and review of study documents, including nomination and screening forms, monitoring plan, informed consent and study agreements.
• Ensure that documentation from investigators and study sites meets FDA and OrganOx requirements.
• Prepare and maintain complete and accurate in-house study files, including original study documents, training documents, inventory, site regulatory documentation, and correspondence during the course of the study. Audit in-house study files for compliance to departmental standards.
• Assist sites with IRB submission process. Assist sites with IRB renewal process and tracks continuing IRB renewals. Ensure site compliance with IRB requirements.
• Support OrganOx in maintaining current and developing new professional relationships with investigators and study sites for assigned study.
• Demonstrate critical thinking to recognize data discrepancies, compliance, and/or regulatory issues and interface with site staff and project team for resolution.
• Identify and report serious compliance issues to clinical management and participate in implementing action plans.
• Provide training to site and field personnel in protocol requirements.
• Provide training to site coordinators, investigators, and field clinical staff in collecting data in a timely manner that meets the protocol requirements. Assist site coordinators, investigators, field clinical staff, and sales representatives in collecting data appropriately.
• Review data submitted to OrganOx for completeness and accuracy.
• Review aggregate clinical data for scientific validity and interface with project team to resolve discrepancies.
• Assist in the development and implementation of a study-specific clinical database.
• Identify logistical and operational issues and work with clinical management to develop solutions. Effectively communicates solutions to field and site personnel.
• With oversight, conduct on-site and remote monitoring visits as well as centralized monitoring within timelines and according to the monitoring plan and OrganOx procedures. Apply FDA regulations, ICH/GCP guidelines and OrganOx procedures to monitoring activities.
• Create professional, accurate and succinct queries and action items per OrganOx procedures and follow queries and action items to resolution.
• Complete Monitoring Visit Reports (MVRs) and Monitoring Visit Follow-up Letters per OrganOx procedures and work with sites to resolve action items between monitoring visits.
• Provide input on departmental decisions related to process and procedures.
• Interface with other departments as necessary
• Provide support and assistance to team members in completing other trials when necessary.
• Adhere to and demonstrate proficiency in implementing departmental SOPs and policies. Escalate procedural discrepancies to Manager.
• Assist the Manager with team, department and study related projects as requested including audits, investigator meetings, training, continuous quality improvement, etc.
• Adhere to the letter and spirit of OrganOx’s Code of Conduct and all other company policies

Skills & Experience

• Preferred demonstrated aptitude and knowledge in relevant therapeutic area (Transplant Surgery and/or medical device research) and ability to learn and integrate new or different therapeutic areas.
• Demonstrated ability to maintain composure in difficult circumstances and to identify and adapt to shifting priorities and competing demands.
• High attention to detail and accuracy.
• Proficient knowledge of medical terminology.
• Excellent time management and organizational skills.
• Excellent professional writing and oral communication skills.
• Excellent interpersonal skills.
• Ability to work independently as well as part of a team.
• Experience with word processing, spreadsheets, and databases applications (e.g., MS Word and Excel).

Qualifications

• Bachelor’s or Graduate degree in a life science, nursing or other health related disciplines.
• Must have a valid US driver’s license.
• 2 years clinical research experience in medical device or pharmaceutical industry or CRO as a CRA, clinical trial assistant, research site role or similar role.
• Strong working knowledge, understanding and ability to apply FDA regulations and ICH/GCP guidelines governing clinical trials.
• Current certification as a Certified Clinical Research Associate (CCRA) or current Certified Clinical Research Professional (CCRP) is preferred.

• Ability to travel 10% of the time for training, investigator meetings, monitoring responsibilities, corporate meetings, and educational seminars.
• Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The position may require sitting for significant periods of the day while working on the computer. The employee must occasionally lift or move items weight up to 50 pounds.
• Work Environment: This is a work-from-anywhere, remote job wherein meetings and collaborations can occur across multiple time zones.

A job description does not imply that the duties stated are the only ones to be performed by the job holder. Job holder will be required to follow any other job-related instruction as reasonably requested by their line manager or their designate.

We offer competitive compensation and comprehensive benefits available from day one, including health, dental, vision, disability coverage, and flexible spending accounts. Additionally, we offer a 401(k)-retirement plan with company matching after 90 days, paid time off, holidays, and additional leave benefits, as well as employee discounts and access to our onsite wellness facility. OrganOx supports work-life balance and provides opportunities for ongoing professional development