Clinical Program Manager

Biopharma Careers; Foster City (CA); Hybrid; USD 165,000 - 236,000; Full time

Job summary

Gilead Sciences Inc. is seeking a Clinical Program Manager to oversee worldwide Phase I–IV trials across therapeutic areas. Hybrid role with on-site days Tue–Thu, ensuring trials meet SOPs and regulatory guidelines while supporting global registration and commercialization.

You will manage resources, budgets and timelines, lead SMTs, and drive process improvements within a collaborative, matrixed environment.

Qualifications

• BA/BS or RN with 8+ years’ relevant clinical or related experience in life sciences.
• MA/MS/PharmD/PhD with 6+ years’ relevant clinical or related experience in life sciences.
• Minimum of 4 years’ cross-functional study management or related leadership experience in life sciences, including managing study teams.
• Experience developing RFPs and oversight of CROs or vendors.

Responsibilities

• Provides ongoing financial oversight of clinical trials/programs assigned.
• Leads cross-functional Study Management Teams (SMTs) and influences stakeholders.
• Partners with cross-functional teams to manage timelines and budgets.
• Escalates issues and communicates project status to stakeholders.
• Participates in development of study-related documentation and SOPs.
• Oversees selection and management of CROs/vendors and drafting RFPs.

Skills

Cross-functional leadership

Study management

Project management

Communication

Education

BA/BS or RN + 8+ years life sciences

MA/MS/PharmD/PhD + 6+ years life sciences

Tools

RFP development

Vendor management

Job description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

The Clinical Program Manager is responsible for the worldwide execution of all Phase I - IV clinical trials across all Gilead therapeutic areas. Clinical Operations plays a key role in ensuring all Gilead clinical trials are performed in accordance with applicable SOPs, company policies and regulatory guidelines to provide timely and high-quality clinical data that supports global registration and commercialization of Gilead’s products.

You will oversee and be responsible for the successful execution of studies and/or multiple studies within a program or multiple programs, including financial responsibility. You will be responsible for the resource management of studies, including ongoing assessment of resource needs and optimal deployment of resources to support a fluid ‘One Ops’ workforce.

You will participate and engage in Clinical Operations and/or cross-functional organizational change initiatives. You may act as the business process owner (BPO) and/or serve as a subject matter expert for Clinical Operations processes. You will encourage an innovative mindset by championing new ideas and initiatives and incorporating best practices, external benchmarking, and standardization across Clinical Operations.

This is a Hybrid position, 3 days on-site (Tues -Thurs). Will not consider fully remote candidates.

Job Responsibilities

• Provides ongoing financial oversight of clinical trials/programs assigned.
• May provide input into strategic and operational short- and long-range therapeutic area / functional area plans as appropriate, including supporting alignment and communications to other team members upon implementation.
• Provides guidance and oversight for the successful management of all aspects of clinical trials within designated program budgets and timelines.
• Leads cross-functional Study Management Teams (SMTs) and influences all relevant stakeholders.
• Partners with cross-functional teams to manage, adjust and revise project timelines and budgets as needed.
• Communicates project status and issues and ensures project team goals are met in alignment with project decisions. Escalates issues as needed.
• Participates in the development of all study-related documentation, including study protocols.
• Participates in the selection, management and oversight of contract research organizations (CROs) / vendors, including development of requests for proposals (RFPs).
• Anticipates obstacles and difficulties and implements solutions to achieve project goals, including risk assessment and mitigation strategies.
• Resolves issues as needed within national and international regulations and guidelines.
• Uses all available tools to track, oversee and communicate on program status to all key stakeholders.
• Participates in and/or leads departmental or interdepartmental strategic initiatives.
• As assigned, initiates, authors, or otherwise contributes to standard operating procedure (SOP) development, implementation, and training.
• Responsible for Clinical Operations activities conducted by the affiliate that are required by local regulations and/or usual practice to support clinical trials.
• Ensures team’s work complies with established practices, policies and processes, and any regulatory or other requirements.
• People Leader Path: Hires, develops, and retains diverse top talent on the team. Sets clear expectations for direct reports, and coaches direct reports on their performance, development and career interests.

Basic Requirements

• BA / BS / RN with 8 or more years’ relevant clinical or related experience in life sciences or MA / MS / PharmD / PhD with 6 or more years’ relevant clinical or related experience in life sciences.
• Minimum of 4 years’ cross-functional study management or related leadership experience in life sciences, including multiple years’ experience managing study or project teams.
• Experience developing RFPs and selection and oversight/management of CROs or other vendors.
• Proven ability to successfully start-up, manage and close-out clinical studies, including authoring clinical study and regulatory documentation and SOPs.

Preferred Requirements

• Advanced knowledge of one or more disease or therapeutic areas, as evidenced by independence in designing, implementing, and managing study team plans, deliverables and resource management.
• Complete knowledge of full cycle study management, from start-up to close-out.
• Advanced knowledge of study management best practices and tools and has shown ability to apply these to improve study efficiencies and effectiveness.
• Thorough knowledge of Food & Drug Administration (FDA) and European Medicines Agency (EMA), and other applicable national regulations, International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (ICH) guidelines and Good Clinical Practice (GCP) governing the conduct of clinical studies.
• Proven ability to effectively author clinical study and regulatory documentation.
• Ability to lead and influence programs, projects and/or initiatives.
• Strong interpersonal skills and understanding of team dynamics.
• Proven ability to work successfully in a team-oriented, highly matrixed environment.
• Demonstrated effectiveness coaching, guiding and directing the work of others, effectively managing performance of others, and developing team capabilities.
• Demonstrated effectiveness in proactively managing change.
• Strong communication and organizational skills.
• As required, the ability to travel

People Leader Path

Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.

People Leader Accountabilities

• Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
• Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

The salary range for this position is:

• Bay Area: $182,070.00 - $235,620.00.
• Other US Locations: $165,495.00 - $214,170.00.

Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [e-mail] for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.