Clinical Placement Coordinator

University of Wisconsin; Madison (WI); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Remote work flexibility

Job summary

University of Wisconsin–Madison’s School of Nursing is seeking a Clinical Placement Coordinator to manage daily operations and support clinical education experiences across programs. You will serve as a key resource for students, faculty, staff, preceptors, and clinical partners, facilitating placements and ensuring onboarding and compliance requirements are met.

Reporting to the Clinical Placement Manager, you will maintain relationships with healthcare partners, collaborate with program staff,

Qualifications

• Two years+ coordinating complex processes, projects, or services in healthcare or higher education.
• Ability to manage multiple priorities, deadlines, and stakeholders in fast-paced environments.
• Demonstrated ability to build and maintain relationships with students, faculty, staff, and external partners.
• Experience interpreting and applying policies, procedures, and regulatory requirements.
• Strong organizational skills with attention to detail for large data/documentation.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and database or records management systems.

Responsibilities

• Monitor and support student compliance, ensuring accurate documentation and timely completion of requirements for participation in academic and clinical experiences (10%).
• Exercise independent judgement for development, implementation, promotion, and evaluation of one or more academic programs or events (30%).
• Identify program needs, contribute to unit workflows, schedule logistics, and secure resources for meetings, events, and interviews (20%).
• Coordinate program components and evaluate effectiveness, providing recommendations for improvement (30%).
• May supervise day-to-day activities of one or more academic programs and resolve issues to meet unit goals (10%).

Skills

Coordination experience

Multitasking

Communication skills

Regulatory compliance

Data management

Microsoft Office

Education

Bachelor’s Degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Program Specialist

Job Summary:

Within the School of Nursing's Academic Affairs Office, the Clinical Placement Coordinator coordinates the daily operations, processes, and activities that support clinical education experiences across the School's academic programs. This position serves as a key resource for students, faculty, staff, preceptors, and clinical partners, facilitating clinical placements and ensuring students meet onboarding and compliance requirements necessary for participation in clinical learning experiences.

Working under the general direction of the Clinical Placement Manager and in collaboration with program directors and Assistant Deans, the Clinical Placement Coordinator manages complex placement processes, maintains relationships with healthcare and community-based clinical partners, and collaborates with faculty and program staff to support student progression and success. The position responds to inquiries from graduate students, faculty, preceptors, and external agencies; monitors clinical placement and compliance requirements in alignment with program and accreditation standards.

As a member of the School of Nursing's clinical placement team, the Clinical Placement Coordinator contributes to a collaborative, student-centered environment focused on providing high-quality clinical learning opportunities.

This position is full-time, 100%.

This position is eligible for the following: partial remote work (hybrid schedule), 100% on-site work, or remote work flexibility. The person in this position may request and be considered for a formal remote work agreement based on guidelines set forth by the School of Nursing, and/or may be provided with remote work flexibility as needed and approved by the supervisor. A remote work agreement may allow for a maximum of 40% remote work per week.

Key Job Responsibilities:

• Unique Responsibility: Monitor and support student compliance, ensuring accurate documentation and timely completion of requirements necessary for participation in academic and clinical experiences (10%)
• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events (30%)
• Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews (20%)
• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement (30%)
• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals (10%)

Department:

School of Nursing, Academic Affairs-Clinical Placement

For 100 years, the University of Wisconsin–Madison's School of Nursing (SoN) has been committed to enhancing healthcare through teaching and research. With a mission to develop leaders for the profession and society; we make discoveries, enhance systems, and improve health through research, education, and practice for Wisconsin and beyond.

The UW–Madison School of Nursing ranks first in Wisconsin and 19th nationally according to U.S. News and World Report. Additionally, UW–Madison ranks among the top 12 U.S. public universities and surpasses $1 billion in annual research expenditures. At the heart of UW–Madison is the Wisconsin Idea – a guiding principle that education should influence people’s lives beyond the boundaries of the classroom.

Our home, Signe Skott Cooper Hall, showcases the power, impact, and future of nursing with high fidelity simulation labs, 25 research suites, an active‑learning classroom complex, exercise spaces, self‑care rooms, and an accessible auditorium. Our School is in the heart of Madison, near Lake Mendota, and the Lakeshore Nature Preserve that serves as home to many migratory birds such as sandhill cranes, frequent visitors to our courtyard. Often voted one of the best places to live in the U.S., Madison blends green spaces and urban areas; outdoor recreation and vibrant city life; stimulating cultural offerings and lively festivals.

As part of the UW-Madison Health Care Component (HCC) and your work at the School of Nursing, you may have access to PHI (personal health information). All School faculty, staff, students, volunteers, and unpaid affiliates are required to complete HIPAA training as part of their orientation.

Compensation:

The minimum starting salary for this position is $50,000. Actual salary will be negotiated based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

• At least two years of professional experience coordinating complex processes, projects, programs, or services in a healthcare, higher education, or related setting.
• Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Demonstrated ability to build and maintain effective working relationships with students, faculty, staff, and external partners.
• Experience interpreting and applying policies, procedures, and regulatory requirements.
• Strong organizational skills and attention to detail, with the ability to manage large volumes of data and documentation accurately.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and database or records management systems.

Preferred Qualifications:

• Experience coordinating clinical placements, internships, practicum experiences, or other experiential learning activities.
• Experience working in a nursing school, academic health sciences environment, healthcare organization, or clinical education setting.
• Knowledge of clinical placement processes, affiliation agreements, student onboarding requirements, and compliance tracking.
• Familiarity with healthcare credentialing requirements, including immunization records, background checks, drug screening, HIPAA, OSHA, and clinical site onboarding processes.
• Experience working with clinical placement management systems (e.g., Exxat, Viewpoint Screening, myClinicalExchange, or similar platforms).
• Experience collaborating with healthcare organizations, community agencies, and clinical partners.

Education:

• Bachelor’s Degree preferred

Contact Information:

Danyell Chupp, [e-mail], 608-263-5273

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.