Clinical Placement & Academic Partnership Coordinator

WellPower - All Jobs; Denver (CO); Hybrid; USD 55,000 - 75,000; Full time

Job summary

WellPower is seeking a Clinical Placement & Academic Partnership Coordinator to manage student and trainee placements, coordinate affiliation agreements, and support workforce development with academic partners in the Greater Denver area.

The role emphasizes liaison work among academic institutions, clinical leadership, trainees, and internal teams, ensuring compliant, positive placement experiences across programs.

Qualifications

• Minimum of two years in healthcare administration, credentialing, compliance, clinical education coordination, workforce development, or related field.
• Strong organizational, communication, and relationship management skills.
• Proficiency with Microsoft Office and database/tracking systems.

Responsibilities

• Coordinate and maintain academic affiliation agreements and placement activities for students and trainees across programs.
• Serve as primary contact for academic institutions regarding placement opportunities, requirements, timelines, documentation, and capacity.
• Track placement start and end dates, assigned supervisors, academic requirements, and rotation schedules.
• Monitor placement capacity and coordinate with clinical leaders to align with supervision availability and program needs.
• Provide onboarding guidance and communicate placement requirements, deadlines, and organizational policies.

Skills

Organizational skills

Communication

Relationship management

MS Office

Database/tracking systems

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office

Database/tracking systems

Job description

Clinical Placement & Academic Partnership Coordinator

WellPower envisions a community where every person’s mental health is fostered through strength, resilience and hope. We empower people to overcome barriers and achieve lasting well-being through collaborative behavioral health care and comprehensive support.

• Person Centered. We honor people’s identities, lived experience and journeys and treat every person with the dignity we all deserve.
• Exceptional Care. We offer compassionate, innovative services that meet people where they are, from immediate support to long-term recovery.
• Integrity. We operate from a deep foundation of ethical, accountable practices in all we do.
• Organizational Resilience. We meet the moment and adapt to changing contexts with collaborative creativity, agile business processes, and financial stewardship.

Position Summary

The Clinical Placement Coordinator manages the organization’s student and trainee placement program and serves as the primary liaison between academic institutions, clinical leadership, trainees, and internal support departments. This role coordinates academic affiliation agreements, placement approvals, onboarding requirements, and compliance documentation . The Clinical Placement Coordinator supports workforce development initiatives by fostering effective academic partnerships, managing placement capacity, maintaining compliance standards, and ensuring a positive and efficient trainee experience throughout the placement lifecycle.

The posted range represents the full hiring range. Offers will not exceed this range, the majority of candidates are placed near the midpoint based on experience and qualifications.

Job Duties & Functions

• Coordinate and maintain academic affiliation agreements and placement activities for students, interns, residents, fellows, and other trainees across all clinical programs.

Clinical Placement Coordination

• Serve as the primary point of contact for academic institutions regarding placement opportunities, requirements, timelines, documentation, and placement capacity.
• Coordinate placement requests and match trainees with available clinical programs, supervisors, and preceptors based on organizational capacity and program needs.
• Track placement start and end dates, assigned supervisors, academic requirements, and rotation schedules.
• Monitor organizational placement capacity and collaborate with clinical leaders to ensure placements align with supervision availability, operational priorities, and program needs.
• Provide trainees with onboarding guidance and communicate placement requirements, deadlines, expectations, and organizational policies. Support workforce development and recruitment initiatives by maintaining positive relationships with educational partners and promoting placement opportunities.

Affiliation Agreement Administration

• Collaborate with Legal, Compliance, Clinical Leadership, and other stakeholders to facilitate timely completion of affiliation agreements.
• Maintain an accurate repository of executed agreements and monitor renewal deadlines.
• Ensure placement activities occur only under fully executed agreements when required.

Credentialing and Compliance Support

• Collect, review, verify, and maintain required trainee documentation, including but not limited to:
  • Applications, Professional liability insurance, Licensure verification, Required certifications & training records, Background checks, Immunization and health documentation, and Organizational forms and acknowledgments
• Conduct preliminary review of trainee eligibility and readiness for placement.
• Escalate eligibility, compliance, or documentation concerns as appropriate
• Ensure trainees meet organizational, state, payer, accreditation, contractual, and regulatory requirements prior to placement start dates.
• Maintain accurate, complete, and audit-ready trainee files.
• Identify missing, expired, or non-compliant documentation and proactively follow up with trainees and academic institutions.
• Collaborate with Credentialing, Compliance, Human Resources, Information Technology, and Clinical Operations teams to ensure timely onboarding completion.
• Support internal and external audits related to trainee placements, credentialing files, and affiliation agreements.

Data Management and Reporting

• Maintain reporting databases and produce placement metrics and dashboards.
• Monitor placement activity, onboarding progress, agreement status, compliance metrics, and trainee volume.
• Prepare reports and dashboards related to placement activity, program capacity, and academic partnerships
• Identify and support process improvement opportunities and recommend solutions to improve placement efficiency, compliance, and stakeholder experience.
• Maintain a trauma informed environment of wellbeing.
• Other duties as assigned

Requirements & Qualifications

Education

• High school diploma or equivalent.

Experience

• Minimum of two (2) years of experience in healthcare administration, credentialing, compliance, clinical education coordination, workforce development, or a related field.
• Strong organizational, communication, and relationship management skills.
• Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy and confidentiality.
• Proficiency with Microsoft Office application and database/tracking systems.

Preferred Education and Experience

• Associate’s degree in Healthcare Administration, Business Administration, Human Services, or related field preferred.
• Experience coordinating student placements, internships, residency programs, or academic partnerships.
• Experience with affiliation agreements and healthcare regulatory or accreditation requirements.
• Experience in behavioral health or other healthcare settings.

Work Location

This is a hybrid opportunity open to folks residing in the Greater Denver Metro area and will require 1-2 days per week on-site and the rest of the week working remotely.

Shift/Hours

This is a Monday-Friday opportunity observing standard business hours.

Physical Requirements

Requires sitting, standing, bending and reaching. May require lifting up to 50 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment. May require occasional evening or weekend hours upon request.

Applications will be reviewed on an ongoing basis.

WellPower is committed to fair and equitable hiring with salaries based on relevant factors, such as work experience, education, and certification/licensure (rather than wage history). Toward the principle of equal pay for equal work, we post and hire within defined hiring salary ranges. We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.

WellPower is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment, transfer, or promotion opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in WellPower - All Jobs’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.