Clinical Operations Specialist (EST) New

Healthie; Northern (KY); Hybrid; USD 85,000 - 103,000; Full time

Job summary

Healthie is an AI-enabled, healthcare technology platform delivering clinically excellent care nationwide. The Clinical Operations Specialist role supports customers integrating Healthie’s clinical tech with E-Rx, E-labs and claims workflows while maintaining high service standards.

You will work remotely in a fast-paced environment, collaborating with ClinOps, Product, Engineering, and Customer Success teams to ensure smooth onboarding and ongoing support, across multiple healthcare settings.

Qualifications

• 5–8 years hands-on implementation and customer support experience.
• SaaS company experience preferred; healthcare technology background a bonus.
• Excellent written and verbal communication with technical and non-technical stakeholders.

Responsibilities

• Manage implementation processes, onboarding tasks and ongoing support for clinical integrations.
• Serve as first-line technical support, replying quickly and accurately.
• Lead calls with customers and vendors; use Zoom for screen sharing to troubleshoot onboarding issues.
• Collaborate with ClinOps Program Manager to write processes, policies and documentation.
• Build cross-functional relationships to gather feedback and advocate product improvements.

Skills

5-8 years exp

Tools

Help Scout

Stripe

Sendgrid

Slack

Zoom

GSuite

Mixpanel

Basecamp

Job description

Healthie is an AI-Native, ONC Certified EHR for modern outpatient healthcare.

Healthie is proud to power clinically excellent healthcare for over 40,000 providers who deliver clinically excellent healthcare - longitudinal and collaboratively, with patient and provider experiences at the center. Both healthcare and technology are undergoing unparalleled industry innovation, and it’s incredible to see the momentum - from consumers, from providers, and from reimbursement for this type of healthcare - grow exponentially.

We provide the powerful infrastructure every care delivery organization needs. On the surface this includes EHR, Scheduling, Engagement, Billing, Data, and much more. Underneath the iceberg are thousands of configurations, settings, widgets, automations, and limitless capabilities because we are an API-first platform. Our fully brandable platform makes it easy for clinics and organizations of any size to scale and never reach a limit.

Today, over 3 billion API calls are made to Healthie every month, as thousands of organizations who work with more than 21 million patients in total, rely on Healthie to deliver clinically excellent healthcare in over 35 specialties, from behavioral healthcare to complex chronic care management and personalized medicine.

We believe in the power of technology to improve access to healthcare and we’re building the rails that make this a reality. We work fast and with quality because we provide business-critical, healthcare-critical software that clinicians and patients need for a better healthcare system. We’re customer-obsessed, operate with lightning-fast processes and responses, and always share our product roadmap publicly- so customers can see what we’re building, and remain relentlessly focused on how care gets delivered.

Healthie is backed by leading investors, and while we've $42M raised to date, more importantly, we operate with fiscal responsibility and have been profitable for more than half of our time as a company. We know that building an ONC-Certified EHR is a lifetime’s body of work, and we are here to build for our customers forever.

We’re hiring a Clinical Operations Specialist to help us deliver a best-in-class product for innovative healthcare delivery. This is a critical role in serving customers who use our most important clinical solutions. The right person for the job excels at a wide range of operational functions—like a swiss army knife that can answer customer questions, troubleshoot complex issues, or write process documentation.

We won’t overburden you with quotas, empty policies, or unnecessary procedures. Doing what’s in the best interest of our customers is at the heart of what we do. We’ll give you plenty of support to simply do what’s right, no questions asked.

Our ideal hire is motivated by healthcare technology and what we’re doing as a company, believes in the value of great customer experience, and is eager to contribute to the everyday success of our customers as they deliver care to millions of patients around the country.

At Healthie, we are AI-enabled and AI-accelerated in how we build. We are looking for team members who actively leverage AI-powered development tools, embrace automation, and help teams adopt modern, AI-assisted engineering practices to increase velocity and quality.

About the work

• You’ll manage the implementation processes, onboarding tasks, and ongoing support for customers who are integrating with our clinical technology partners: from E-Rx, E-labs and ClaimMD enablements, to insurance billing and ordering labs, to troubleshooting errors with prescriptions or lab results, to identity verification and customization options—you’ll know all there is to know about Healthie’s clinical integrations.
• You'll serve as first-line technical support for customers using our clinical integrations, responding quickly and accurately throughout the day. Because these integrations directly affect patient care, the work we do requires a true sense of urgency.
• Most of the work happens over email in Help Scout, but you’ll also lead calls as needed with customers and/or vendors to identify, elevate, and solve problems. You’ll also hop on Zoom to screen share and help troubleshoot a technical or onboarding problem for providers who are getting ramped-up with E-Rx.
• You’ll work closely with our ClinOps Program Manager to write new processes, policies, and documentation to help educate our team and our customers on all things related to clinical integrations.
• Our clinical integrations are a mission-critical part of our product. You’ll build strong cross-functional relationships with Product, Engineering, Customer Success, and Marketing to provide valuable product feedback and customer insights. When you notice patterns in customer feedback, you’ll advocate internally to improve our product as well as the customer experience.

About you

• You’ve done this kind of work before. We’re looking for someone who has 5-8 years of hands-on implementation and customer support experience. It is required that you have worked at a software-as-a-service company. Bonus points if you’ve worked at a healthcare technology company.
• You’re great at collaborating and communicating with both technical and non-technical teammates, vendors, and customers. You’ll be working with healthcare experts, care navigators, physicians, third-party support teams, and executives—you’re someone who always finds the right tone.
• You are detail-oriented, organized, and great at context-switching. You diligently track product updates, follow up on outstanding items, and proactively communicate status changes to customers. You'd thrive working independently on a small, nimble team that doesn’t have a lot of structure.
• You aren’t afraid to take action and make changes. When you see something that could be improved, whether it’s refining a saved reply to better inform a customer or restructuring an entire workflow, you speak up and advocate for change.
• You must be an excellent writer. You’re someone who can take complex subjects and break them down using clear and simple language. Your writing skills are critical to your success at Healthie.
• When you don’t know something, you try to figure it out. You use the resources available to you, ask good questions, and embrace the chance to grow and get better. You are a great problem-solver with the ability to understand and resolve issues quickly.
• You’re well-versed in the tools of the trade. We use Help Scout, Stripe, Sendgrid, Slack, Zoom, GSuite, Mixpanel, and Basecamp to help serve our customers.
• This isn’t a stepping stone to another team at Healthie. You want to be part of our clinical support team for a while, and you’re excited to continue to sharpen your skills in a customer-facing position. You’ll have lots of opportunities to grow, learn, and raise your skill set along the way.
• This is a full-time, remote position and U.S. work authorization is required.
• This job is Monday-Friday, 9am-5pm EST.
• We’re seeking fluent English speakers/writers.
• The salary for this position is a base between $85,000 - $102,500.

Note about holiday support: We provide support coverage on all holidays, and you'll be required to work a few shifts throughout the year. We have a simple and human process for signing up for holiday coverage. And however many hours you work on a holiday, you can take that time off another day.

Interview Plan

• Quick chat with Talent team (15 minutes)
• Chat with Bailey, ClinOps Team Lead and hiring manager (30 minutes)
• Interview with Kelli, ClinOps Program Manager (30 minutes)
• Talk with Justin, VP of Customer Support (30 minutes)
• Meet your teammates Nick and Sarah, ClinOps Specialists (30 minutes)
• Final session with Bailey and Justin (30 minutes)
• Reference Checks

Healthie is subject to HIPAA and other security and privacy frameworks, and this job entails training and conformance to expectations regarding security and compliance.

Healthie is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category. We're proud to be building a diverse and inclusive environment that encourages collaboration, creativity, and growth. Whatever your background, please apply if this is a role that would make you excited to come into work every day.