Clinical Operations Manager - Pediatrics

Washington University in St. Louis; Ann Arbor (MI); On-site; USD 78,000 - 120,000; Full time

Benefits offered by this job

Up to 22 vacation days and 10 holidays

Competitive health insurance

Metro U-Pass transit for eligible员工

Tuition assistance programs

Job summary

Washington University in St. Louis is seeking an experienced Clinical Operations Manager to oversee operational management of clinical services within the adult division.

You will coordinate patient services, staff supervision, scheduling, and quality improvement initiatives to deliver high-quality care efficiently. You will lead multi-clinic operations, manage budgets and resources, ensure safety compliance, and mentor staff.

Qualifications

• Bachelor’s degree required or combination of education and/or experience may substitute for minimum education.
• Master’s degree is preferred.
• Basic Life Support (BLS) certification must be obtained within one month of hire date.
• Basic Life Support certification online without skills assessment not sufficient to meet BLS requirements.

Responsibilities

• Manage clinical operations across multiple sub-specialty clinics within the adult division, ensuring high customer satisfaction and effective issue resolution.
• Oversee coordination and delivery of patient services, and implement performance and quality improvement processes.
• Interface with scheduling, registration, and training to ensure efficient processes and ongoing competency development.
• May manage multiple clinic locations, handling staffing, hiring, training, and evaluations while ensuring licensing and certifications are up to date.
• Participate in operational budgeting and manage supply purchases, par levels, and space/equipment maintenance; provide reporting and analysis.

Skills

Communication

Customer Service

Data Compilation

Problem Solving

Regulatory Requirements

Safety Practices

Interpersonal Communication

Medical Records Management

Negotiation

Ophthalmology

Organizational Processes

Patient Counseling

Patient Interviews

Patient Services

People Management

Technical Knowledge

Education

Bachelor’s degree

Master’s degree

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Position is responsible for operational management of clinical services in a specific department. This includes all operations necessary to deliver services such as electronic medical records systems, patient services, physician relationships, staff supervision (clinical and clerical), and quality/performance improvement; will include technical training and optimization processes aimed at supporting increased quality and efficiency. This position will also interface with person(s) responsible for scheduling and registration. Participates in the strategic planning and overall development of clinical services.

Job Description

Primary Duties & Responsibilities:

• Manage clinical operations of across multiple sub-specialty clinics within the adult division. Work to maintain and grow services by developing positive customer relationships and high levels of customer satisfaction. Provide management direction and assistance in resolving issues and complaints by team members, physicians, patients and referring physician offices.
• Oversee coordination and delivery of patient services, ensuring quality care is provided in an efficient and cost effective manner. Develop and implement performance and quality improvement processes and monitors for effectiveness.
• Interface with clinical support services and assures processes for scheduling, registration, technical training to ensure job knowledge and processes are relevant, effective and efficient.
• May manage multiple clinic locations. Duties include identifying staffing needs, position development, hiring, training and competency development, mentoring and evaluation of performance as it relates to day to day practice and future needs. Ensure licensing and certifications are up to date and current.
• Participate in development of operational budget and responsible for implementation and management, overseeing and approving supply purchases and educational requests for clinicians and staff. Develop and implement methods for managing par levels to promote cost containment efforts. Ensure coordination and maintenance of related spaces, equipment and supplies. Provide reports, analysis and maintains records as required.
• Ensure patient safety at all times and educate/reinforce safety related policies, procedures and practices. Work closely with Clinical Operations Director and departmental patient safety coordinator to initiate new policies/procedures and quality control indicators through quality assurance and risk management programs. Maintain compliance with existing policies and procedures.
• Other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment

Physical Effort:

• Typically sitting at desk or table
• Ability to lift ten lbs. from floor to waist and carry ten lbs. for short distances
• Push and pull occasionally with moderate force
• Coordinate hand movements to write, type, manipulate folders and client body parts

Equipment:

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications** /Professional Licenses **:

The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.

Advanced Cardiovascular Life Support (ACLS) - American Heart Association, Basic Life Support - American Heart Association, Basic Life Support - American Red Cross

Work Experience:

Management (5 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

Required Qualifications:

• Basic Life Support certification must be obtained within one month of hire date.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).

Preferred Qualifications

Education:

Master’s degree

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Customer Service, Data Compilation, Defining Problems, Following Instructions, Front Desk Operations, Insurance Verification, Interpersonal Communication, Medical Records Management, Negotiation, Ophthalmology, Organizational Processes, Patient Counseling, Patient Interviews, Patient Services, People Management, Problem Solving, Regulatory Requirements, Safety Practices, Scientific Thinking, Solutions Development, Technical Knowledge

Grade

C14

Salary Range

$77,700.00 - $120,400.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act and so on.