Clinical Operations Manager

Jobtailor; Dallas (TX); On-site; USD 100,000 - 140,000; Full time

Job summary

Jobtailor in Dallas, TX seeks a seasoned RN leader to manage patient care and clinical operations across regional locations. You will supervise teams, uphold safety and quality, and drive performance through regular 1:1s, staffing plans, and cross-functional collaboration with physicians and staff.

Ideal candidate has extensive nursing leadership experience, strong communication skills, and a proven track record in healthcare operations and policy compliance across multiple clinics.

Qualifications

• Must be a Registered Nurse with current license.
• 5+ years leadership experience in healthcare management.
• 10 years healthcare experience.
• Valid drivers license and travel between facilities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Suite and CRM systems.

Responsibilities

• Oversees patient care and clinical operations across locations.
• Directly manages Advanced Practitioners, RNs, MAs, and other staff.
• Hires, evaluates, disciplines, and reports per policy.
• Leads quality initiatives and infection control surveillance.
• Manages schedules to maintain staff-to-patient ratios.
• Coordinates with departments and external partners.
• Prepares month-end reporting and invoices.

Skills

Leadership

Team Management

Communication

Clinical Operations

Education

Bachelor's Degree in related field

RN license

Tools

Microsoft Office

CRM software

Database management

Job description

Position Summary

• Oversees and manages patient care and clinical operations within assigned regional locations.
• Upholds company policies, procedures, mission, values, and expectations.
• Executes protocols and quality initiatives to improve clinical outcomes and patient experience of care.
• Directly oversees teams of Advanced Practitioners, Registered Nurses, Medical Assistants, Administrative Assistants, and other clinical staff licensed and unlicensed.
• Responsible for directly managing all team members, including holding consistent 1:1s, creating and upholding specific measurable goals, hiring, termination, evaluations, disciplinary process, documentation, and reporting within the guidelines of Vivo Company policy.
• Develops and maintains effective communication and working relationships with external community partners, resources, staff, co‑workers, physicians, and patients.
• Budget management: Oversees labor costs and supply utilization.
• Leads, coordinates, supervises, monitors, delegates, and documents all aspects of patient care activities.
• Collaborates across departments and with all disciplines, utilizing internal and external resources to provide optimal patient care.
• Ensures and coordinates training, growth, and development opportunities for all clinical team members.
• Evaluates needs, develops, and upholds processes, policies, and procedures in accordance with industry standards, and JCAHO and/or other accreditation agency standards.
• Responsible for the delivery of services to patients, ensuring compliance in the performance of all aspects of patient care in accordance with Vivo company policies and procedures, accreditation agencies, and State and Federal guidelines.
• Manages patient and staff schedules to ensure optimal staff‑to‑patient ratios in accordance with the clinical census, operational goals, and regulations set forth by State and Federal agencies.
• Serves as a member of the Quality Committee and infusion center Governing Body in conjunction with the Medical Director.
• Acts as the Infection Control Manager of the infusion centers infection control surveillance activities.
• Manages and ensures appropriate documentation of nursing and Advanced Practice Provider processes, Assessments and Plans of Care, admission and monthly documentation; is complete, and patients medical records are maintained in accordance with Company policy and regulatory agency requirements.
• Schedules center audits including quality, medical records, fire & safety, and emergency preparedness.
• Completes reporting in a timely manner, including but not limited to, payroll, census, drug inventory log, and quality.
• Reviews and approves clinic invoices, and direct report expense reports; performs and/or oversees the completion of all required month‑end reporting.
• Reviews billing and inventory reports daily to ensure all utilized drug is billed appropriately.

Requirements

• Must be a Registered Nurse.
• Current and unencumbered State Nursing or Advanced Practitioner License, required.
• Bachelor's Degree in a related field, preferred.
• RN with Associate's with leadership experience considered.
• 2‑4 years of progressive healthcare management experience, required.
• Valid Drivers License and insured reliable transportation to travel between facilities or other meetings, required.
• Experience managing or supervising direct reports and business operations, required.
• Experience managing or supervising direct reports in a multi‑clinic setting, preferred.
• Healthcare experience - 10 years.
• Leadership experience - 5 years.
• Must have demonstrated record of and commitment to safety; dedicated to clinical and customer service excellence.
• Must possess outstanding communication and interpersonal skills.
• Must be able to communicate professionally and effectively with other staff members, patients and physicians.
• Proficient knowledge of computers, Microsoft Suite, CRM software, and database experience.

Hard Skills

• Clinical Operations Management
• Patient Care Protocols
• Quality Improvement Initiatives
• Documentation and Reporting
• Infection Control Management

Soft Skills

• Outstanding Communication Skills
• Interpersonal Skills
• Team Leadership
• Conflict Resolution

Certifications & Qualifications

• State Nursing License
• Advanced Practitioner License