Clinical Onboarding Specialist - Marlton - PT

Virtua Health; Evesham Township (NJ); On-site; USD 30,000 - 45,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k)

Job summary

Virtua Health in Marlton, NJ is seeking a part-time Onboarding Coordinator to manage the clinical clearance process and pre-hire onboarding for new employees. This role supports both clinical and non-clinical functions, ensuring timely, compliant onboarding and excellent service to candidates and leaders.

The position offers a part-time schedule with 16 hours per week, on-site at 100 Brick Road Marlton, and interaction with the Talent Experience Team to sustain Virtua’s onboarding standards.

Qualifications

• Minimum 1 year of direct patient facing, healthcare experience.
• Strong organizational and communication skills.
• Experience in healthcare or occupational health preferred.
• Proficiency in electronic health record systems and scheduling software.

Responsibilities

• Coordinate onboarding with Virtua Talent Experience Team.
• Manage clinical clearance and pre-employment onboarding requirements.
• Ensure timely completion of onboarding activities.
• Perform clinical and non-clinical tasks to facilitate onboarding.
• Deliver exceptional customer service throughout the hiring process.

Skills

Organizational skills

Communication skills

EHR systems

Scheduling software

Education

High school diploma or equivalent

Certified Medical Assistant (CMA) license

Tools

Oracle

Scheduling software

EHR systems

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we’ve received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we’re committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We’re also affiliated with Penn Medicine for cancer and neurosciences, and the Children’s Hospital of Philadelphia for pediatrics.

Location:

100 Brick Road Marlton

Remote Type:

On-Site

Employment Type:

Employee

Employment Classification:

Regular

Time Type:

Part time

Work Shift:

1st Shift (United States of America)

Total Weekly Hours:

16

Additional Locations:

Job Information:

This position partners closely with Virtua Talent Experience Team to ensure new hire employees are effectively guided through a positive onboarding experience.

This role coordinates the clinical clearance process and oversees all required clinical pre-hire onboarding requirements, ensuring a seamless and positive experience for new employees.

This role supports both clinical and non-clinical functions to ensure timely and compliant employees onboarding while delivering an exceptional level of service to candidates, leaders, and internal stakeholders.

• Coordinate with Talent Experience Team to support Virtua’s Talent Experience model
• Manage clinical clearance and pre-employment onboarding requirements
• Ensure all onboarding activities are completed accurately and within required timelines
• Perform clinical and non-clinical tasks to facilitate smooth employee onboarding
• Deliver exceptional customer service and support throughout the hiring process

ONBOARDING

• Manage and coordinate Virtua new hire employees onboarding medical records including laboratory results, drug screens, provider reviews, pending items, and additional clearance documentation from treating providers, in collaboration with the Occupational Health provider.
• Coordinate the status of forensic clearances by working directly with new hires, Virtua Talent Experience Team, and the Medical Review Officer (MRO).
• Ensure timely, accurate, and professional communication with the Virtua Talent Experience Team regarding medical clearances for all new hires.

CLINICAL SUPPORT

• In the absence of the clinical LPN, will administer vaccinations (under the direction of the provider), perform phlebotomy, vital signs, collection of urine drug screen, and breath alcohol testing as needed.
• In the absence of the WC clinical coordinator, supports the functions of this role including RTW request.
• Provides training to new clinical team members.
• Other duties as assigned.

SUPPLIES

• Assist in receiving all medical supplies in Oracle
• Re-stock supplies in exam rooms as directed

Position Qualifications Required:

Required Experience:

Minimum 1 year of direct patient facing, healthcare experience

Strong organizational and communication skills. Ability to manage multiple priorities in a fast-paced environment. Experience in healthcare or occupational health preferred.

Proficiency in electronic health record systems and scheduling software.

Required Education:

High school graduate or equivalent.

Training / Certification / Licensure:Certification in breath alcohol and urine drug screening., Certified Medical assistant license

Hourly Rate: $21.85 - $32.83The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.