Clinical Education Affiliates Coordinator

Clarke University; Dubuque (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Clarke University in Dubuque, IA, is seeking a Clinical Education Affiliates Coordinator for the Physical Therapy Department. This 12‑month, full‑time role supports the Director of Clinical Education, AC CE, and faculty with data management, site coordination, and documentation.

The successful candidate will handle HIPAA/FERPA compliant records, assist with accreditation, and coordinate site visits, reporting, and communications across departments and clinical sites.

Qualifications

• High School diploma or GED required with 1–3 years of general office experience.
• Bachelor's degree preferred.
• Experience with databases, especially Microsoft Access, is a plus.
• Demonstrated experience with MS Office (Access, Word, Excel, PowerPoint) and strong verbal/written communication.

Responsibilities

• Maintain clinical education databases using MS Access including data entry, queries, and merging.
• Answer general questions from students, faculty, and instructors regarding clinical education sites.
• Assist in planning/hosting local and regional workshops for clinical instructors.
• Maintain student health records in HIPAA/FERPA compliance and monitor site health requirements/background checks.
• Support accreditation and program review processes with data collection and reports.

Skills

Verbal communication

Written communication

Organizational skills

Interdepartmental collaboration

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

PowerPoint

Job description

At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package. If you're looking for a place you can make a positive impact, we hope you'll consider Clarke!

The University is currently seeking a qualified individual to assume the role of Clinical Education Affiliates Coordinator in the Physical Therapy Department. This is a 12-month full time position with approximately 40 hours per week. The Clinical Education Affiliates Coordinator is responsible for supporting the Director of Clinical Education (DCE), the Assistant DCE, Chair, and as needed, faculty within the Physical Therapy Department. Essential responsibilities include, but are not limited to:

• Maintain clinical education databases using Microsoft Access- including data entry, queries, and merging.
• Answer general questions related to clinical education sites from students, faculty, and clinical instructors.
• Assist in the planning and hosting of local and regional workshops for clinical instructors.
• Maintain student health records in compliance with HIPAA and FERPA in addition to monitoring site specific student health requirements and background checks.
• Assist PT Department Chair and ACCE with accreditation and program review process (tracking materials, formatting and editing final reports, etc.), correspondence, project work, and data collection and analysis.
• Provide administrative support to ACCE and Assistant ACCE for all activities related to clinical education such as correspondence, filing, managing contracts, arranging site visits, and management of clinical site information forms.
• Communicate with ACCE, Assistant ACCE, clinical education sites, and students.
• Maintain accurate and confidential information in an organized and accessible manner.

Qualifications

A High School diploma or GED is required, along with 1-3 years of general office experience. Preference given to individuals with a bachelor's degree and/or experience with databases- Microsoft Access in particular. The successful candidate must have demonstrated experience with MS Office products (Access, Word, Excel, PowerPoint) and excellent verbal and written communication skills. The ability to interact with a variety of departments, students, faculty and staff, and external clinical sites in a positive manner is critical. The candidate must have strong organizational skills with a desire to work independently.

Clarke University is committed to fostering a welcoming campus community that celebrates each person's unique contributions and promotes an inclusive learning environment. Accordingly, Clarke University does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information.