Clinical Documentation Specialist RN

Advocate Health Care; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Advocate Health Care seeks an experienced Registered Nurse with a BSN to join our Clinical Documentation Improvement team in Illinois. You will perform chart reviews, ensure accurate and complete documentation, and collaborate with physicians and coders to reflect patient acuity and improve reimbursement compliance.

Responsibilities include daily evaluation of medical records, education of staff, and development of documentation strategies.

Qualifications

• Registered nurse with active Illinois license.
• BSN required.
• Minimum 5 years of relevant clinical experience.
• Clinical documentation improvement experience preferred.
• Ability to prioritize work and multitask in a fast-paced hospital environment.

Responsibilities

• Improves the overall quality and completeness of clinical documentation by performing chart reviews based on clinical documentation guidelines and regulatory requirements.
• Communicates with healthcare team members to ensure accurate documentation in the medical record.
• Conducts follow-up reviews to confirm documentation clarification and recording in the patient chart.
• Identifies principal diagnosis and complications to reflect acuity and mortality risk per regulations.
• Reviews clinical issues with coding staff to assign a working DRG and follows up with physicians as needed.
• Provides daily clinical evaluation of the medical record including documentation, labs, diagnostics, and treatment plan.
• Educates physicians and staff on documentation opportunities and coding requirements to support reimbursement and compliance.
• Maintains data quality, dashboards, and performance measures related to clinical documentation.

Skills

Communication skills

Critical thinking

Interpersonal communication

Problem solving

Basic computer skills

Education

BSN

Accredited nursing program

Tools

EMR systems

Job description

Major Responsibilities

Improves the overall quality and completeness of clinical documentation by performing chart reviews using clinical documentation guidelines based on accepted standards, evidenced based practice, and current regulatory requirements.

• Communicates with appropriate healthcare team members to ensure accurate and complete documentation is in the medical record
• Conducts follow-up reviews of clinical documentation to ensure points of clarification and agreed upon documentation have been recorded in the patient’s chart.
• Identifies the most appropriate principal diagnosis and complications including date to accurately reflect clinical acuity and risk of mortality in compliance with government regulations
• Reviews clinical issues with coding staff to assign a working DRG, follows up with physicians if appropriate.
• Provide daily clinical evaluation of the medical record including physician and clinical documentation, lab results, diagnostic information and treatment plan
• Confers with physicians, face to face or via clinical documentation inquiry forms, regarding missing, unclear or conflicting medical record documentation to clarify the information, obtain needed documentation, present opportunities, and educate for appropriate identification of severity of illness
• Responsible for the day-to-day evaluation of documentation by the Medical Staff and healthcare team in accordance with the hospital’s designated clinical documentation policies and procedures
• Gather and analyze information pertinent to documentation findings and outcomes

Major Responsibilities

Improves the overall quality and completeness of clinical documentation by performing chart reviews using clinical documentation guidelines based on accepted standards, evidenced based practice, and current regulatory requirements.

• Communicates with appropriate healthcare team members to ensure accurate and complete documentation is in the medical record
• Conducts follow-up reviews of clinical documentation to ensure points of clarification and agreed upon documentation have been recorded in the patient’s chart.
• Identifies the most appropriate principal diagnosis and complications including date to accurately reflect clinical acuity and risk of mortality in compliance with government regulations
• Reviews clinical issues with coding staff to assign a working DRG, follows up with physicians if appropriate.
• Provide daily clinical evaluation of the medical record including physician and clinical documentation, lab results, diagnostic information and treatment plan
• Confers with physicians, face to face or via clinical documentation inquiry forms, regarding missing, unclear or conflicting medical record documentation to clarify the information, obtain needed documentation, present opportunities, and educate for appropriate identification of severity of illness
• Responsible for the day-to-day evaluation of documentation by the Medical Staff and healthcare team in accordance with the hospital’s designated clinical documentation policies and procedures
• Gather and analyze information pertinent to documentation findings and outcomes

Educates all internal customers on clinical documentation opportunities, coding and reimbursement issues, as well as performance improvement strategies.

• Demonstrates knowledge of DRG payer issues, documentation opportunities, clinical documentation requirements, coding and policies and procedures.
• Develops educational strategies for physicians and other members of the healthcare team regarding identified documentation opportunities to help support clinical acuity and risk of mortality within the medical record and to understand the significance of appropriate documentation
• Coordinates education to all internal customers related to compliance, coding, and clinical documentation issues. Acts as a consultant to coders when additional information or documentation is needed to assign the correct DRG
• Acts as a consultant to coders when additional information or documentation is needed to assign the correct DRG
• Participates in continuous performance improvement and completes all required educational programs for hospital and medical staff
• Maintains knowledge of current standards of care via literature review and participation in educational offerings
• Research literature to identify new methods development and overall documentation enhancement
• Complete required contact hours based on FTE status, within time frame

Maintains the integrity of data bases, tracks and trends response to clinical documentation and measures for performance improvement.

• Assist site CDI leader in the development and reporting of performance measures to the medical staff and other departments and prepare physician specific data information, as appropriate.
• Completes documentation on reviewed cases in the database.
• Completes the DRG and query indicators for each reviewed case, as appropriate.
• Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives.
• Identify patterns, trends variances and opportunities to improve documentation review and process

Demonstrate positive and effective interpersonal relations dealing with all members of the team (ie co-workers, physicians, leadership, etc.).

• Maintains a positive attitude about assignments and team members
• Promotes professional/personal growth of co-workers by sharing knowledge and resources.
• Manages stress and personal feelings without a negative impact on the team
• Communicates in a positive and productive manner.
• Demonstrates flexibility with changing workload/assignments.

Licensure: Nurse, Registered (RN) Education/Experience Required: Graduate from an accredited school of nursing

BSN

5 years relevant clinical experience (For associates in process level 25013, 5 years relevant pediatric clinical experience)

Clinical documentation improvement experience preferred Knowledge, Skills & Abilities Required: Ability to prioritize work

Excellent communication skills

Good problem solving skills

Critical thinking skills

Basic Computer skills

Effective problem-solver with good interpersonal communication skills, verbal and written

Effective observation, analytical, and critical thinking skills

Current nursing license in the State of Illinois.

Certification in clinical documentation improvement preferred.

Physical Requirements And Working Conditions

Ability to work in changing environment

Ability to prioritize independently and respond to multiple simultaneous requests

Ability to work under stressful conditions and in difficult situations

May be exposed to hazardous materials and life threatening diseases

This position needs to recognize needs and behaviors of specific age groups of patients treated.

Extensive knowledge and experience of ICD-10 coding classification system and DRGs none This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.