Clinical Coordinator (RDA)

ADP, Inc.; Plainfield (NJ); On-site; USD 34,000 - 48,000; Full time

Job summary

Automatic Data Processing, Inc. in Plainfield, NJ is seeking a Clinical Coordinator (RDA) to manage the day-to-day flow of the dental office and coordinate clinical staff in collaboration with the Office Manager, Dental Director and Regional Director.

The role requires a Registered Dental Assistant certificate (preferable) and responsibilities include scheduling, inventory control, equipment maintenance and monthly OSHA reporting, while maintaining high safety and efficiency standards.

Qualifications

• Registered Dental Assistant certificate preferable.

Responsibilities

• Maintain overall efficient flow of the office
• Schedule Chairside Dental Assistants with the help of the Office Manager
• Provide progress reports on OSHA each month to the Office Manager and Dental Director
• Control and be responsible for inventory and supplies for clinical and laboratory materials
• Delegate responsibilities to the Assistant Clinical Coordinator (if one is assigned)
• Delegate duties to Chairside Dental Assistants and follow up on assignments
• Provide an evaluation of the Chairside Dental Assistants
• Report any mishaps to the Office Manager, Dental Director and Regional Director
• Responsible for matching lab receipts/invoices received and forwarding them to the Comptroller’s office; for matching lab bills to lab cases received and following established protocols
• Ensures that lab slips are signed for
• Responsible to see that all sterilization equipment is working properly
• Review and update the Emergency First Aid Kit every three (3) months
• Keep a log of dates when disinfectant solutions were changed
• Check the status of nitrous and oxygen tanks
• Check operatories and dental equipment
• Be prepared at all times to answer patient inquiries about safety, sterilization and instruments
• Responsible for the functioning of the compressor and evacuating systems
• Check to see that all evacuation lines have been cleaned
• Turn on the x-ray developer and adjust the level of chemicals
• Check all dental units and x-ray machines for proper working order
• Be sure that the following equipment is turned off at the end of the day: developer; nitrous and oxygen tanks; carpule warmers; compressor; suction units; x-ray machines; lights
• May enter treatment plans for the doctors in the computer to expedite treatment
• Submit weekly repair and equipment list to Corporate
• Place timely-submitted orders for supplies
• Assists Office Manager when necessary performing other assigned duties
• Shares maintenance duties when and where able
• Logs-off computer at end of day

Education

Registered Dental Assistant certificate

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Clinical Coordinator (RDA)

FullTime Plainfield, NJ, US

• Registered Dental Assistant certificate preferable

Duties and Responsibilities

• Maintain overall efficient flow of the office
• Understand responsibilities of each clinical staff member; recognize when staff is working well and implement procedures along with the help of the Office Manager, Dental Director and Regional Director
• Schedule Chairside Dental Assistants with the help of the Office Manager
• Provide progress reports on OSHA each month to the Office Manager and Dental Director

Major Duties

• Constantly watch for charts to be placed in the doctors’ inpatient box; responsible for overall patient flow of the office, seating patients in dental chairs when one is available and all Chairside Dental Assistants are too busy to call the next patient in
• Control and be responsible for inventory and supplies for clinical and laboratory materials; all supplies are to be approved and proper procedures followed
• Responsible for seeing that hand pieces are lubricated (if applicable) and working properly
• Delegate responsibilities to the Assistant Clinical Coordinator (if one is assigned)
• Delegate duties to Chairside Dental Assistants and follow up on assignments
• Provide an evaluation of the Chairside Dental Assistants
• Report any mishaps to the Office Manager, Dental Director and Regional Director (e.g. running out of necessary supplies, problems with instruments, chairs, etc.)
• Responsible for matching lab receipts/invoices received and forwarding them to the Comptroller’s office; for matching lab bills to lab cases received and following established protocols; and for sending lab cases out promptly. Laboratory slips should be fully completed and entered into the logbook
• Ensures that lab slips are signed for
• Responsible to see that all sterilization equipment is working properly
• Review and update the Emergency First Aid Kit every three (3) months
• Keep a log of dates when disinfectant solutions were changed, especially on the counter baths; place a sticker on the baths to indicate the date when solutions were changed
• Check the status of nitrous and oxygen tanks
• Check operatories and dental equipment
• Be prepared at all times to answer patient inquires about safety, sterilization and instruments
• Responsible for the functioning of the compressor and evacuating systems
• Check to see that all evacuation lines have been cleaned
• Turn on the x-ray developer and adjust the level of chemicals (if applicable)
• Check all dental units and x-ray machines for proper working order
• Be sure that the following equipment is turned off at the end of the day: developer; nitrous and oxygen tanks; carpule warmers; compressor; suction units; x-ray machines; lights
• May enter treatment plans for the doctors in the computer to expedite treatment
• Submit weekly repair and equipment list to Corporate
• Place timely-submitted orders for supplies
• Assists Office Manager when necessary performing other assigned duties
• Shares maintenance duties when and where able
• Logs-off computer at end of day

Office Management Controls

• Receives general supervision from Assistant Office Manager, Office Manager and/or Dental Director regarding unusual problems, emergencies or new situations and direct patient treatment supervision from the Provider.

Complexity

• The position involves having the expertise to anticipate the patient's and the Provider's needs

Scope and Effect

• The Clinical Coordinator is instrumental in reducing stress levels for the Provider and the patient; reduction of these levels is directly related to the ability of the Clinical Coordinator to anticipate the needs of the Provider and the patient

TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain in a stationary position, either sitting or standing, for extended periods of time.
• Occasionally lifts, carries, pushes, or drags boxes or equipment up to 20 lbs.
• Frequently moves inside the office to access file cabinets, office machinery, etc.
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
• Frequently communicates with others and must be able to exchange accurate information in these situations.
• Frequently operates a computer and other electronic equipment.
• The noise level in the work environment is usually low to moderate.

SCHEDULING REQUIREMENTS

• Requires some flexibility in scheduling, such as the ability to work evenings and weekends.