Clinical Coordinator

adventhealth; Wesley Chapel (FL); On-site; USD 42,000 - 77,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403(b) Retirement Plan

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources

Job summary

AdventHealth in Wesley Chapel, FL is seeking an experienced administrative support specialist to contribute to the Nursing Education Department. You will manage supplies, data entry, attendance tracking, and scheduling for onboarding and education programs.

The role requires at least two years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. You will collaborate across departments, support orientation, and assist with student and faculty

Qualifications

• 2+ years administrative experience
• Associates degree preferred
• High school diploma or equivalent required
• Proficiency with Microsoft Office applications

Responsibilities

• Provide administrative support to the team, including ordering and maintaining office supplies, processing mail, and screening and directing incoming phone calls.
• Perform data entry for training curriculums and reports.
• Create, track, and record attendance for onboarding and education programs.
• Process continuing education requests and maintain education records.
• Furnish education records to leadership and agencies upon request.
• Schedule classrooms and communicate events for Education Department.
• Support orientation and onboarding processes.
• Assist with school affiliations and placements for students and faculty in collaboration with Education and HR teams.
• Collaborate with HR on IDs and placement requirements.
• Participate in site visits with partner schools to support development and engagement.
• Other duties as assigned.

Skills

Strong organizational skills

Effective communication

Microsoft Office proficiency

Ability to work varied schedule

Cross-department collaboration

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Excel

PowerPoint

Microsoft Word

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

• Full time

Shift:

Day (United States of America)

Address:

2700 Healing Way

City:

Wesley Chapel

State:

Florida

Postal Code:

33543

Job Description:

• Provides administrative support to the team, including ordering and maintaining office supplies, processing mail, and screening and directing incoming phone calls.
• Performs data entry, including creating and assigning computer based module curriculums, courses, classes, and pulling reports as needed.
• Creates, tracks, and records attendance for classes related to onboarding and all education provided within the Nursing Education Department.
• Processes and records all continuing education requests for campus programs.
• Furnishes team member education records to leadership and State and Federal agencies upon request.
• Schedules classrooms as needed by the Education Department and communicates events within all facility classrooms.
• Oversees the Professional Excellence Program at the campus level and collaborates with Workforce Development (WFD) to ensure communication on progression.
• Supports General Orientation to ensure success for onboarding weeks and facilitates General Orientation as needed.
• Assists with the school affiliation process and assigns clinical placements for current affiliated schools' students and faculty in collaboration with the Education Team and unit leadership.
• Collaborates with HR to set up student and faculty ID and acts as the administrator for student and faculty placement requirements.
• Participates in site visits with partnered schools to support professional development and collaborates with school partners onsite to create engagement.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational skills [Required]
• Effective communication skills [Required]
• Proficient in Microsoft, Excel and Powerpoint [Required]
• Has ability to work a varied schedule with visibility to all shifts as needed [Required]
• Ability to collaborate with multiple departments including unit leadership [Required]
• Possess a broad healthcare knowledge base [Preferred]
• Comfortable utilizing technology and can operate equipment: including but not limited to projectors, audiovisuals, cameras [Preferred]
• Function independently and demonstrates a desire to learn [Preferred]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Work Experience:

2+ years administrative experience [Required]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse : https://info.flclearinghouse.com/

Equal Opportunity Statement:

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.