Clinical Coordination Assistant

Ccrm-Fertility; Boston (MA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Generous PTO and holidays

Medical, dental, and vision insurance

Health benefits eligible starting date

401(k) with company match

Life insurance

Employee Assistance Program (EAP)

Short-Term Disability

Flexible spending accounts (DCA/Commut

Health Savings Account

Paid Family Medical Leave

Supplemental options (Critical Illness

Professional development and training

Bonus potential

Over-time pay potential

Holiday differential pay

Job summary

CCRM Fertility is seeking a Clinical Coordination Assistant in Boston, MA. This full-time role supports infertility patient care alongside the IVF Nurse Coordinator and reports to the Clinical Manager. Competitive benefits and schedule from Monday to Friday.

Responsibilities include data entry into the EMR, ordering labs, handling medication authorizations, and coordinating communication with patients and nursing staff to ensure smooth clinical operations.

Qualifications

• High School Diploma required.
• Medical Assistant certificate preferred.
• Current BLS certification required.
• 2+ years of medical assistant experience preferred.

Responsibilities

• Transcribe, enter, scan, and verify data into the EMR accurately and timely.
• Place daily lab orders as directed by RN.
• Obtain prior authorizations for medications as directed by RN.
• Call patient pharmacy with prescriptions and refills as directed by RN.
• Perform chart audits for weekly ART meeting.
• Track and audit patient consent forms for completion and alert RN of deficiencies.
• Verify patient work up status is complete and lab results are up to date.
• Track inventory and document consignment medication for nurse team.
• Attend hormone meetings with the nursing team.
• Assist with nurse-line calls and triage documentation in the EMR.
• Within scope, answer triaged calls and document actions in EMR.
• Other duties as assigned.

Education

High School Diploma

Medical Assistant certificate

BLS certification

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Clinical Coordination Assistant

Full Time S1 Boston, MA, US

2 days ago Requisition ID: 3439

Salary Range: $26.00 To $30.00 Hourly

Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit www.ccrmivf.com

Location Address:300 Boylston St, Suite 300, Chestnut Hill, MA 02467

Department:Clinical

Work Schedule:Monday – Friday

What We Offer Our Team Members:

• Generous Paid time-off (PTO) and paid holidays
• Medical, Dental, and Vision Insurance
• Health benefits eligible the first day of the month following your start date.
• 401(k) Plan with Company Match (first of the month following 2 months of service)
• Basic & Supplement Life Insurance
• Employee Assistance Program (EAP)
• Short-Term Disability
• Flexible spending including Dependent Care and Commuter benefits.
• Health Savings Account
• CCRM Paid Family Medical Leave (eligible after 1 year)
• Supplemental Options (Critical Illness, Hospital Indemnity, Accident)
• Professional Development, Job Training, and Cross Training Opportunities
• Bonus Potential
• Potential for Over-time Pay (Time and a half)
• Holiday Differential Pay (Time and a half)

What You Will Do: The Clinical Coordination Assistant demonstrates knowledge and skill in the care of all infertility patients and works with the IVF Nurse Coordinator to facilitate care for the CCRM patients. This position reports directly to the Clinical Manager and takes daily direction from the Nurse Coordinators/Physician/Clinical Manager and Practice Administrator.

• Transcribe, enter, scan, and verify data from source documents into the electronic medical record in an accurate and timely manner.
• Place daily lab orders as directed by RN.
• Obtain prior authorizations for medications as directed by RN.
• Call patient pharmacy with patient prescriptions and prescription refills as directed by RN.
• Perform chart audits for weekly ART meeting.
• Track and audit all patient consent forms for completion. Alert RN if deficiencies noted.
• Verify that patient work up status is completed and ensure communicable labs are kept up to date.
• Track inventory and ensure timely documentation of all incoming and outgoing consignment medication for nurse team, as needed or as delegated.
• Attend hormone meeting with the nursing team.
• Assist with monitoring nurse team flags and facilitate flag completion as needed.
• Assist with answering calls to nurse line and checking nurse line voicemails as needed or when delegated.
• Within scope of practice, answer triaged phone calls for nursing team and document action taken in patient EMR.
• Other duties as assigned.

What You Bring:

• High School Diploma required.
• Medical Assistant certificate preferred.
• Current BLS certification required.
• 2+ years of medical assistant experience preferred.

Working Conditions: The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office, clinical and/or laboratory setting. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets. While performing the duties of this job, the employee will interact with others and ensure compliance with medical regulations, ethical guidelines, and organizational policies to maintain the highest standards of care and patient and staff safety.

CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.

Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.

Equal Employment/Anti-Discrimination : We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.