Clinical Administrative Specialist

U.S. Department of Veterans Affairs; Leavenworth (KS); On-site; USD 42,000 - 64,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Office of the Deputy Chief of Staff (Medicine Services) in Leavenworth, KS, is seeking a skilled administrator to coordinate clinical services operations and support the administrative functions across medicine services.

You will collect data, track training, prepare reports, and coordinate daily clinical coverage while supporting workflow improvements. The role requires relocation within commutable distance and full-time commitment.

Qualifications

• Specialized experience coordinating administrative support for a clinical/healthcare area.
• Experience collecting and analyzing data to support reports and decisions.
• Ability to monitor training requirements and manage program reports.
• Experience with multi-grade career ladders and scheduling.

Responsibilities

• Ensure accuracy of clinical data for reports and action items.
• Collect workload, productivity, and efficiency statistics.
• Support program evaluation and reporting for assigned programs.
• Coordinate daily coverage for clinical areas and provider schedules.
• Assist with clinic setup, maintenance, and scheduling.
• Review and follow up on reports such as utilization and recalls.

Skills

Administrative coordination

Data collection and analysis

Report preparation

Program evaluation

Scheduling coordination

Training coordination

Education

Bachelor's degree

Graduate education acceptable

Job description

Summary

Employee will be assigned to the Office of the Deputy Chief of Staff (Medicine Services) - VA Eastern Kansas Healthcare System - Leavenworth - Kansas - and is responsible for the coordination - and integration of operational and administrative functions of the clinical services that fall under the scope of the Deputy Chief of Staff (Medicine Services).

Summary

Employee will be assigned to the Office of the Deputy Chief of Staff (Medicine Services) - VA Eastern Kansas Healthcare System - Leavenworth - Kansas - and is responsible for the coordination - and integration of operational and administrative functions of the clinical services that fall under the scope of the Deputy Chief of Staff (Medicine Services).

Qualifications

SPECIALIZED EXPERIENCE-GS7: Applicants must have at least one (1) year of specialized experience that equipped them with the particular knowledge - skills - and abilities to perform successfully the duties of this position. To be creditable - this experience must have been equivalent to at least the GS-5 level in the Federal service. Examples of specialized experience includes: providing administrative coordination and support for a clinical/healthcare area; collecting and analyzing data; coordinating daily coverage for clinical areas; monitoring training requirements; and preparing reports. ~OR~ Superior Academic Achievement at the GS-7 level (Transcript Required): (SAA) at the baccalaureate level with coursework that directly reflects the knowledge - skills - and abilities to perform successfully the duties of this position is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA - applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying (as described above) for the position to be filled and meet one of the following: 1. Rank in the upper one-third of your class in the college - university or major subdivision. 2. A grade-point average of "B" (a GPA of 3.0 or higher out of a possible 4.0) for all completed undergraduate courses - or those completed in the last two years of undergraduate study. 3. A grade point average of "B+" (a GPA of 3.5 or higher out of a possible 4.0) for all courses in your major field of study - or those courses in your major completed in the last two years of undergraduate study. 4. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp . For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f . ~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE-GS7: Successful completion of one (1) full year of graduate education that demonstrates the knowledge - skills - and abilities necessary to do the work of this position - is fully qualifying for the GS-7. (TRANSCRIPT REQUIRED). ~OR~ COMBINING EDUCATION AND EXPERIENCE-GS7: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. (TRANSCRIPT REQUIRED) SPECIALIZED EXPERIENCE-GS9: Applicants must have at least one (1) year of specialized experience that equipped them with the particular knowledge - skills - and abilities to perform successfully the duties of this position. To be creditable - this experience must have been equivalent to at least the GS-7 level in the Federal service. Specialized experience includes: providing administrative coordination and support for a clinical/healthcare area; collecting and analyzing data; coordinating daily coverage for clinical areas; monitoring training requirements; preparing reports; and managing special projects. ~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE-GS9: Successful completion of possess two (2) full years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D. - if related - which demonstrates the knowledge - skills - and abilities necessary to do the work of this position - is fully qualifying for the GS-9 .(TRANSCRIPT REQUIRED) ~OR~ COMBINING EDUCATION AND EXPERIENCE-GS9: - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. (TRANSCRIPT REQUIRED) Physical Requirement: The work is primarily sedentary and is performed at a computer or desk. It includes ordinary movement between offices and clinical areas - occasional standing and walking - and carrying light items. Travel between the Topeka and Leavenworth campuses and occasional visits to Community Based Outpatient Clinics may be required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder
• The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level - you will perform assignments of a more limited scope and with less independence
• You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance - availability of higher-level work - and availability of funds
• Duties include - but may not be limited to the following: Has responsibility for the accuracy of clinical data for both clinical and administrative reports and assists on all action items related to this data
• Collects statistical data for workload - productivity and efficiency data and any assigned performance measures
• Assists the Supervisory Health System Specialist with administrative support activities related to assigned programs - including data collection - reporting - and program evaluation support
• Reviews data - identifies trends - develops recommendations - and assists management with implementation of approved actions
• Plans - conducts - and/or manages special projects or studies to analyze - evaluate - and provide recommendations on administrative programs or issues
• Provides operational support for clinical operations and assists management in improving operational efficiency
• Has responsibility for clinic set up - coordination - and maintenance - to include researching and troubleshooting clinic schedules
• Responsible for daily review - communication and follow-up of various reports (missed opportunity - clinic utilization statistical summary - delinquent encounters and consults - recall reminders report - and other clinical management data reports)
• Receives and orients new providers and clinic support staff to clinic operations and administrative functions
• Monitors training requirements for existing staff and notifies respective supervisors of training deficiencies before the training becomes delinquent
• Coordinates daily coverage for clinical areas
• and coordinates provider schedules
• Assists with ensuring messages are triaged and processed properly
• Performs other related duties as assigned
• Work Schedule: Full-Time
• Monday through Friday
• 8:00 am to 4:30 pm Recruitment & Relocation Incentives: Not authorized
• Critical Skills Incentive (CSI): Not approved.