Clinical Administrative Coordinator - Neurology, Medford

Tufts Medical Center, Inc.; United States; On-site; USD 26,000 - 32,000; Full time

Job summary

Tufts Medicine seeks a Practice Coordinator/Clinical Administrative Coordinator for our Neurology Clinic in Medford, MA. The role supports clinical providers with administrative duties and revenue cycle processes, and maintains patient flow and high service levels.

The position emphasizes front-line patient contact, calendar management, and document preparation, with opportunities to engage in performance improvement initiatives and a collaborative, fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Two (2) years of experience supporting customers.
• Bilingual.

Responsibilities

• Schedules patient appointments, including follow-ups and labs.
• Assists with scheduling template creation and changes.
• Answers phones, triages calls, responds to patient requests.
• Greets and checks-in patients; verifies demographics/insurance.
• Assists with revenue cycle clearance and insurance verification.
• Collects copayments.
• Prepares medical records and loads information into the EMR.
• Monitors patient flow and communicates delays to patients/providers.
• Billing charge entry and reconciliation.
• General office tasks: filing, mailing, supplies, calendar management.
• Provides clerical support to department physicians.
• Participates in performance improvement projects.

Skills

Good communication

Computer literacy

Interpersonal skills

Multitasking

Billing knowledge

Education

High School diploma or equivalent

Tools

Microsoft Office

Scheduling software

EMR system

Job description

We are hiring a Practice Coordinator/Clinical Administrative Coordinator!

Hours: 40 hours weekly, Monday-Thursday 8am-5pm and Friday 8am-2pm.

Location: Lawrence Memorial Hospital – Neurology Clinic, 170 Governors Ave Suite 200 2nd Floor, Medford MA 02155.

Job Profile Summary

This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation.

Job Overview

Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital’s revenue cycle process, clinic operations, and patient experience.

Preferred Qualifications

1. High School diploma or equivalent.
2. Two (2) years of experience supporting customers.
3. Bilingual.

Duties and Responsibilities

1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination.
2. Assists with scheduling template creation and changes.
3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting.
4. Greets and checks-in patients; verifies patient demographic and insurance information.
5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification.
6. Collects copayments.
7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system.
8. Takes an active role in monitoring patient flow and communicating delays to patients and providers.
9. Assists with billing charge entry and reconciliation.
10. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution.
11. Provides general clerical support to department physicians.
12. Participates in performance improvement projects.

Physical Requirements

1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.
2. May be exposed to dust and other typical office-like discomforts.
3. Manual dexterity using fine hand manipulations for computer keyboard operation.
4. Requires ability to see computer screen and read reports.
5. Requires ability to hear instructions from physicians and other clinical or nursing staff.
6. Some exposure to hazardous materials (blood, etc.).

Skills & Abilities

1. Good communications skills, both oral and written.
2. Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications.
3. Excellent interpersonal and organizational skills.
4. Ability to handle multiple projects and prioritize tasks.
5. Flexibility in work assignments.
6. Knowledge of third-party billing.
7. Ability to maintain confidential medical information.

At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day. The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.

Pay Range: $18.81 - $23.51 based on full-time equivalent

Tufts Medicine is a leading integrated health system bringing together the best of academic and community health care to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Healthcare, an expansive home care network and a large clinically integrated physician network, Tufts Medicine has more than 15,000 dedicated employees and caregivers. The health system came together in 2014 to leverage the experience of its member organizations and integrate their missions to together transform the ways that consumers engage with and experience their care.