Clinic Scheduler - Radiation Oncology - Full Time

MercyOne Medical Group; Mason City (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

MercyOne Health System is seeking a Scheduler to coordinate inpatient and outpatient procedures, tests, and surgeries across multiple facilities. The role focuses on efficient provider scheduling, clear patient communication, and adherence to departmental requirements.

Responsibilities include coordinating with physicians and hospitals, managing scheduling systems, and handling preauthorization as needed. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of experience in a medical or healthcare scheduling setting.
• Experience coordinating procedures across multiple facilities is preferred.

Responsibilities

• Schedules and reschedules patient procedures, tests, surgeries, and exams across facilities.
• Coordinates schedules with physicians, hospitals, and departments; ensures equipment and meds are ready.
• Communicates appointment details to patients with prep instructions and locations.
• Maintains strong relationships with patients, providers, and teams for a positive experience.
• Adapts to schedule changes and updates scheduling systems promptly.
• Triages calls and supports preauthorization processes as needed.

Skills

Scheduling software experience

Communication skills

Education

High school diploma or equivalent

Job description

Employment Type: Full time Shift: Day Shift

Position Purpose

The Scheduler is responsible for coordinating and scheduling inpatient and outpatient procedures, tests, and surgeries across multiple facilities. This role ensures efficient use of provider schedules, communicates with patients and physicians, and adheres to departmental and insurance requirements. The Scheduler also handles preauthorization, manages clinic schedules to enhance patient experience and productivity, and triages incoming calls appropriately.

Job Duties

• Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.
• Schedules and reschedules patient procedures, tests, surgeries, and exams across multiple facilities.
• Coordinates surgery and procedural schedules with physicians, hospitals, and departments. Ensures room availability; required equipment, and medication are arranged prior to procedures.
• Maintains and leverages strong working relationships with patients, providers, and multidisciplinary teams to ensure a positive patient experience.
• Adapts to various changes and updates various scheduling systems promptly.
• Informs patients with appointment details including date, time, location, and preparation instructions. Schedules follow-up appointments as directed by physicians.

Minimum Qualifications

• High school diploma or equivalent required.
• 2 years of experience in a medical or healthcare setting is required.

Hours

Full Time; 40 hours/week

Colleagues ofMercyOneHealth System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

VisitMercyOne Careersto learn more about the benefits, culture, and career development opportunities available to you atMercyOneHealth System’scircleofcare.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.