Clinic Practice Manager

Primary Health Solutions; MIDDLETOWN (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Primary Health Solutions seeks a Practice Manager to lead a medical office and multiple sites. You will supervise staff, coordinate training, and ensure efficient operations and compliance with policies.

The role focuses on maintaining high-quality patient care, scheduling efficiency, and ongoing staff development while overseeing budgets and facilities.

Qualifications

• Managing a medical office and supervising staff.
• Experience in coordinating training and staff development.
• Ability to monitor budgets and office operations.

Responsibilities

• Supervises all staff in the medical office and ensures policy adherence.
• Supports patient care with staff scheduling and quality assurance.
• Oversees office operations, equipment, supplies, and budgeting.

Skills

Staff supervision

Customer service focus

Budget management

Education

Bachelor's degree in Nursing/Public Health/Business

Tools

Practice management software

Microsoft Office

EMR systems

Job description

SUMMARY: Manages the staff and operations of a medical office and/or multiple sites as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This job description reflects management's assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

STAFF SUPERVISION:

• Collaborates with Director of Operations to hire and develop qualified staff.
• Coordinates training of all new personnel according to policy and procedures.
• Retains high performing staff through timely feedback, education, coaching and supervision.
• Assures staff education targets appropriate topics, using needs assessment, occurrences, industry trends and practice goals to prioritize resources.
• Keeps staff informed of changes in departments/centers and policies or procedures through daily communication and monthly staff meetings.
• Facilitates at least twice weekly care team meetings for patient level discussions.
• Prepares and conducts fair and objective performance appraisals. Addresses performance problems through effective and timely corrective actions.

CUSTOMER FOCUS:

• Collaborates with Providers and Medical Staff to ensure quality medical care for all patients.
• Ensures customer services levels are maintained through effective scheduling, training and assignment of staff.
• Works to ensure that customer service is a priority; promptly responds to patient needs and issues and works through appropriate resources to effectively resolve.
• Develops and implements quality improvement practices to meet the center’s standards for quality.

PATIENT CARE:

• Ensures patients receive care in a safe and supportive environment.
• Ensures patient’s rights and needs are respected regarding treatments, medications, and procedures.
• Ensures comprehensive approach to preventive and chronic care, through role definition and processes, staff learning, supervisory observation, staff assignments, and monitoring of key population metrics.

OPERATIONS:

• Organizes and establishes work standards to ensure efficiency and productivity.
• Informs Director of Operations of office activities that require attention and recommends solutions to operating problems.
• Maintains equipment, supplies, and building structure.
• Reviews and monitors monthly budgets for all expenditures.

SUPERVISORY RESPONSIBILITIES: Directly supervises all staff in the Medical Office. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements

Description

JOB TITLE: Practice Manager

DEPARTMENT: Heath Center

REPORTS TO: Director of Operations

STATUS: Exempt

SUMMARY: Manages the staff and operations of a medical office and/or multiple sites as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This job description reflects management's assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

STAFF SUPERVISION:

• Collaborates with Director of Operations to hire and develop qualified staff.
• Coordinates training of all new personnel according to policy and procedures.
• Retains high performing staff through timely feedback, education, coaching and supervision.
• Assures staff education targets appropriate topics, using needs assessment, occurrences, industry trends and practice goals to prioritize resources.
• Keeps staff informed of changes in departments/centers and policies or procedures through daily communication and monthly staff meetings.
• Facilitates at least twice weekly care team meetings for patient level discussions.
• Prepares and conducts fair and objective performance appraisals. Addresses performance problems through effective and timely corrective actions.

CUSTOMER FOCUS:

• Collaborates with Providers and Medical Staff to ensure quality medical care for all patients.
• Ensures customer services levels are maintained through effective scheduling, training and assignment of staff.
• Works to ensure that customer service is a priority; promptly responds to patient needs and issues and works through appropriate resources to effectively resolve.
• Develops and implements quality improvement practices to meet the center’s standards for quality.

PATIENT CARE:

• Ensures patients receive care in a safe and supportive environment.
• Ensures patient’s rights and needs are respected regarding treatments, medications, and procedures.
• Ensures patient confidentiality.
• Ensures comprehensive approach to preventive and chronic care, through role definition and processes, staff learning, supervisory observation, staff assignments, and monitoring of key population metrics.

OPERATIONS:

• Organizes and establishes work standards to ensure efficiency and productivity.
• Informs Director of Operations of office activities that require attention and recommends solutions to operating problems.
• Maintains equipment, supplies, and building structure.
• Reviews and monitors monthly budgets for all expenditures.

SUPERVISORY RESPONSIBILITIES: Directly supervises all staff in the Medical Office. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily.1-2 years of Managing a medical office (Residency experience preferred)

The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Degree from an accredited program in Nursing, Public Health and/or Business; or two to three

years related medical office management experience and/or training; or equivalent

combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations

where only limited standardization exists. Ability to interpret a variety of instructions furnished

in written, oral, diagram, or schedule form.

COMPUTER SKILLS:

To perform this job successfully, an individual must have intermediate skills in a variety of

software programs to include Microsoft products, current practice management system, and

electronic medical record.

CERTIFICATES, LICENSES, REGISTRATIONS:

OTHER SKILLS, KNOWLEDGE AND ABILITIES:

Skill with patients in lower socio-economic sectors of the community. Ability to speak Spanish

desirable.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use

hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is

occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift

and /or move up to 50 pounds. Specific vision abilities required by this job include close vision,

distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions. While

performing the duties of this job, the employee are occasionally exposed to fumes or airborne

particles; toxic or caustic chemicals and risk of radiation. The noise level in the work

environment is usually moderate.