Clinic Operations Manager

Tia; Phoenix (AZ); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Performance-based bonus

Paid time off, holidays

Job summary

Tia Scottsdale seeks a Clinic Operations Manager to lead a care delivery site with end-to-end accountability for operations, culture, and patient/provider experience. You will partner with clinical leadership, oversee staffing and schedules, and drive scalable process improvements in a fast-paced clinic environment.

This role emphasizes strategic execution, cross-functional collaboration with Medical Directors, and a strong commitment to patient-centered care.

Qualifications

• 4+ years in healthcare operations or ambulatory care.
• Experience as Medical Assistant or equivalent clinical support capacity.
• 3-5 years of direct people management.
• Willingness to work non-traditional hours to support clinic needs.
• Bachelor’s degree preferred in healthcare or related field.
• Deep familiarity with patient flow, scheduling tools, and EMRs.

Responsibilities

• Lead site operations, coach leadership, and address complex operational issues.
• Oversee macro-hiring strategy, workforce planning, and org design.
• Set cultural standards to drive engagement and development.
• Manage day-to-day clinic flow, front desk, rooming, and workflows.
• Monitor provider schedules, staffing, and emergency changes.
• Track metrics on patient experience, access, and care margin.
• Identify gaps and implement scalable process improvements.
• Partner with Medical Director to optimize care team dynamics.
• Create a hospitality, service-oriented clinic environment.
• Escalate complex patient experience or quality-of-care issues.
• Maintain regulatory compliance (HIPAA/PHI, OSHA) and safety.
• Ensure clinic readiness and coordinate facilities needs.

Skills

Healthcare operations

People management

Leadership

Commercial & data-driven

Communication

Schedule flexibility

Calm under pressure

Education

Bachelor’s degree in Healthcare Administration, Business Administration, or related field

Tools

EMRs

Scheduling tools

Job description

Tia is building a new model for women’s healthcare, one that treats women as whole people, not separate conditions or life stages. By integrating primary care, mental health, gynecology, dermatology, and wellness across both in-person and virtual settings, Tia is improving outcomes, lowering costs, and creating a better experience for patients and providers alike.

About the Role

Tia is seeking a Clinic Operations Manager to serve as the ultimate operational leader and general manager of one of our care delivery sites in TIA Scottsdale. You hold end-to-end accountability for the clinic’s operational excellence, team performance, compliance, and the overall patient and provider experience.

This role is ideal for a seasoned clinic operations leader who excels at high-level strategic execution, cross-functional partnerships with clinical leadership (Medical Directors), and macro-performance metrics, while remaining grounded enough to understand the daily mechanics of a fast-paced clinic. This is a highly visible, in-clinic leadership role that requires strong judgment, people leadership, and a deep commitment to patient-centered care.

What You’ll Do

Strategic Leadership & Team Development

• Site Management: Manage, coach, and develop the clinic’s leadership and support teams, serving as the ultimate escalation point for complex personnel and operational challenges.
• Talent Strategy: Partner with People Business Partners to oversee the site's macro-hiring strategy, workforce planning, performance management, and organizational design.
• Culture & Excellence: Set the cultural standard for the clinic, driving high employee engagement, retention, and professional development programs in alignment with Tia’s core values.

Daily Operations & Performance Execution

• Clinic Flow Oversight: Oversee day-to-day clinic operations, ensuring front desk, check-in, check-out, rooming, and clinical workflows are executed consistently, safely, and efficiently.
• Real-Time Problem Solving: Monitor clinic flow to proactively identify bottlenecks, and own high-level problem solving related to provider schedules, staffing coverage, and emergency schedule changes. Utilize your clinical background to actively step into Medical Assistant or operational support roles when staffing shortages or high patient volumes demand it.
• Metric Accountability: Track and manage key clinic operations metrics related to patient experience, schedule utilization, visit completion, access, timeliness, and care margin.
• Workflow Optimization: Identify operational gaps and partner with centralized operations teams to implement practical, scalable process improvements and standardize clinic communication rhythms.

Drive Patient and Provider Experience

• Clinical Partnership: Build a tight, collaborative partnership with the site’s Medical Director and providers to optimize care team dynamics, provider satisfaction, and clinical throughput.
• Hospitality Environment: Create a warm, professional, and service-oriented clinic environment aligned with Tia’s brand, ensuring patients receive clear communication and timely support from arrival through checkout.
• Escalation Authority: Serve as the final on-site authority for complex patient experience failures, medical-legal incidents, or quality-of-care escalations.

Compliance, Safety, and Clinic Readiness

• Regulatory Oversight: Partner with clinical leaders to maintain strict compliance with applicable healthcare, privacy (HIPAA/PHI), safety (OSHA), and regulatory standards.
• Clinic Readiness: Ensure the clinic environment is pristine, organized, safe, and fully stocked. Coordinate with facilities, supply, IT, and operational vendors to resolve facility needs in a timely manner.

Who You Are

• An Accomplished Leader: You have a proven track record of leading teams and driving accountability across multi-disciplinary, high-touch operational environments.
• Commercially & Data-Driven: You are comfortable using operational metrics to identify gaps, solve problems, and optimize clinic capacity.
• Calm Under Pressure: You are highly organized, detail-oriented, and able to prioritize competing needs in a fast-moving environment without losing sight of the bigger picture. You thrive in dynamic environments and are highly adaptable regarding schedule changes and non-traditional hours.
• An Exceptional Communicator: You communicate clearly, professionally, and with warmth, building trust quickly with senior clinicians, medical directors, and cross-functional partners.
• Mission-Aligned: You are excited by Tia’s mission to transform women’s healthcare and thrive in a culture of continuous growth and excellence.

What You'll Bring

• Experience: 4+ years of experience in healthcare operations, clinic operations, ambulatory care, urgent care, or another patient-facing healthcare environment.
• Clinical/Operational Toolkit: Prior experience working as a Medical Assistant (MA) or in a directly equivalent clinical support capacity is required, with the technical ability to assist with patient care/rooming during staffing gaps.
• People Management: 3-5 years of direct people management experience, including a proven track record of supervising, coaching, and developing team members or supervisors.
• Schedule Flexibility: Availability and willingness to work non-traditional hours (including early mornings, evenings, and/or weekends) to support clinic needs and ensure operational coverage.
• Education: Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred.
• Domain Expertise: Deep familiarity managing clinical support roles (Medical Assistants, Front Desk, Phlebotomists) and an intricate understanding of patient flow, scheduling tools, and EMRs.
• Compliance Knowledge: Strong working knowledge of healthcare compliance (HIPAA, OSHA), safety standards, and operational problem-solving

Tia is committed to pay equity and pay transparency. Compensation for this role will be determined based on job-related factors, including experience, skills, qualifications, location, role leveling, business needs, and market conditions.

The expected compensation for this role is: $90,000 - $100,000

You are also eligible for:

• Medical, dental, and vision benefits
• Performance-based bonus
• Paid time off, sick leave, and holidays.

About Tia

Tia is on a mission to transform healthcare for women by increasing access, improving outcomes, and delivering a better care experience. Our “Whole Woman, Whole Life” model integrates primary care, gynecology, mental health, dermatology, and wellness across in-person care and a national virtual platform.

We are a Series D, venture-backed company trusted by more than 120,000 women across four markets. Through our technology-enabled care model and partnerships with leading health systems, Tia is building one of the most comprehensive preventive care models for women.

About Tia’s Culture

Tia is building a culture of excellence in people, process, and product. For us, excellence is not perfection. It is the ongoing pursuit of improvement through learning, reflection, experimentation, curiosity, grit, and care for ourselves and others. We are looking for people who are energized by building, iterating, asking why, and helping create a fundamentally better healthcare experience for women.

This position may require attendance at company and team off-sites.

Tia is an equal opportunity employer. We believe diversity of experience, perspectives, and background leads to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply.

At Tia, we’re passionate about creating a place where each individual — patient, provider & employee is empowered to be and care for their whole selves. We take an intersectional approach that recognizes the multitude of ways age, sex, gender, race, ethnicity, religion, ability, sexual orientation, and economic status impact us — clinically, psychosocially, and experientially. We prioritize reaching a diverse pool of candidates and provide diverse representation on every interview panel to make Tia an inclusive workplace. We value all voices in decision-making and through accountability, collaboration, and innovation, we seek to scale with diversity, equity & inclusion at the core.

As set forth in Tia’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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