Clinic Office Specialist - FT - Days - Weslaco Multi Spec Clinic

DHR Health; Weslaco (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The Clinic Office Specialist at DHR Health Weslaco provides front-desk and administrative support to ensure high-quality, efficient patient care within the physician practice.

Requirements include bilingual English/Spanish, two years of receptionist experience, excellent customer service, and proficiency with Microsoft Office and EMR software; billing/insurance knowledge is a plus; medical terminology familiarity is preferred.

Qualifications

• Minimum two years receptionist experience.
• Bilingual English/Spanish required.
• Excellent customer service and interpersonal skills.
• Knowledge of Microsoft Office and basic computer skills.
• Ability to use and learn EMR and practice management software.
• Medical terminology experience preferred.

Responsibilities

• Working front desk, greet patients and visitors; provide excellent customer service.
• Greet patients in a warm, friendly manner and document registration.
• Maintain patient privacy and confidentiality at all times.
• Check patients in/out and document registrations; answer/direct phone calls.
• Schedule and reschedule appointments; manage reminders and logging in Excel.
• Verify insurance and demographics; assist with billing processes as needed.
• Retrieve and file medical records; operate lobby software and reporting tools.
• Support clerical duties: copying, filing, scanning, faxing; collect co-pays.

Skills

Customer service

Interpersonal skills

Microsoft Office

Written communication

Bilingual English/Spanish

Receptionist experience

Billing knowledge

Insurance verification

EMR software

Medical terminology

Education

High School/GED

Tools

EMR software

Practice management software

Job description

Clinic Office Specialist - FT - Days - Weslaco Multi Spec Clinic - 20255

US:TX:Weslaco | GENERAL SUPPORT | Full Time

Description

Summary:

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

The Clinic Office Specialist is a key member of the Physician Practice and provides clinical/administrative expertise to ensure all patients receive high quality, efficient care.

POSITION EDUCATION/ QUALIFICATIONS:

• High School/GED preferred
• Excellent customer service and interpersonal skills
• Computer skills required with knowledge of Microsoft Office suite
• Good written and verbal communication skills required
• Bilingual – English/Spanish, required

JOB KNOWLEDGE/EXPERIENCE:

• Minimum of two (2) years receptionist experience required
• Billing and insurance verification knowledge preferred
• Previous experience in a busy medical office setting is preferred
• Previous experience in a teaching facility preferred
• Ability to use and learn EMR and practice management software
• Medical terminology experience/education, preferred.

Responsibilities:

• Working front desk, greet patients and visitors; be courteous, polite and helpful to the public, patients and clients at all times when representing the practice, providing excellent customer service
• Greet patients to the practice in a warm and friendly manner
• Respect and maintain privacy and dignity of patients; assure confidentiality at all times
• Working at the reception desk, checking patients both in and out of the practice as needed, and properly documenting registration
• Ability to answer and direct all phone calls appropriately received in a busy office practice maintaining the customer service skills as set forth by Renaissance Medical Foundation
• Ability to take accurate and understandable messages and route them to the appropriate party as necessary
• Make appointments for new and established patients
• Note cancelled and rescheduled appointments through prescribed protocols set up by the office
• File faxed information in charts for review by provider, if needed
• Proficient use of Lobby software (process improvement tool) for patient throughput and patient satisfaction
• Communicating with patients, team members and providers
• Scheduling, canceling, and rescheduling patient appointments and logging into excel
• Running reports as needed
• Reminding patients of upcoming appointments and tracking missed appointments
• Forwarding telephone calls appropriately and following up on return calls
• Insurance verification, authorization and verification of patient demographics for entry into computer system
• Retrieving and filing of medical records and delivering to appropriate providers as needed
• Other copying, filing, scanning and faxing duties
• Collecting co‑pays and cash from patients, getting authorization on credit cards
• Entering charges, payments, and daily balancing, as needed
• Prepare and scan packets needed for billing company as needed
• Other duties as assigned

LINES OF REPSONSIBILITIES:

(Chain‑of‑command) Office Manager 2. Director DHR Health Clinics 3. Chief Ambulatory Officer

Other information:

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

Light/moderate lifting up to 20 lbs, from the floor to shoulder height.

Yes

Kneeling

Yes

Must be able to assist other employees with lifting more than 20 lbs.

Yes

Walking

Yes

Light/moderate carrying up to 20 lbs.

Yes

Yes

Straight pulling

Yes

Yes

Pulling hand over hand

Yes

Pushing

Yes

Repeated bending

Yes

Yes

Reaching above shoulder

Yes

Yes

Yes

Climbing Ladders

No

Dual simultaneous grasping

Yes

Depth Perceptions needed

Yes

Ability to see

Yes

Yes

Operating office equipment

Yes

Twisting

Yes

Operating mechanical equipment

Yes

No

Ability to read and write

Yes

Ability to Count

Yes

Ability to hear verbal communication without aid

Yes

Operating Personal Vehicle

Yes

Ability to comprehend written/verbal communication

Yes

Other: Ability to deal with stress

Yes

OSHA Category

III

B. Working Conditions: The individual spends over 95% of his/her time in an air‑conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________