Clinic Manager

The Doctors Clinic; Poulsbo (WA); On-site; USD 76,000 - 113,000; Full time

Benefits offered by this job

Health Savings Account or HSA/HRA

Paid Holidays PTO LTI Leave

401(k) Retirement Plan and Profit Sh”

Job summary

The Doctors Clinic seeks a Clinic Manager to lead the operation of medical practices, driving patient care quality and financial performance.

Responsibilities include budgeting, staff leadership, and interdepartmental collaboration with physicians and HR to ensure excellent patient service and compliance. RN or nursing background preferred; strong communication required in a busy clinical environment.

Qualifications

• High school diploma or equivalent required; BA preferred.
• Graduate of an accredited nursing program preferred.
• RN licensure if nursing graduate.
• CPR certification for Health Care Providers.
• Experience in physician practice management preferred.

Responsibilities

• Manages day-to-day operations of medical practices and clinics.
• Supports physicians with resources to meet patient needs and financial goals.
• Oversees budgeting, expense management, and P&L for the unit.
• Maintains strong communication with physicians and staff to drive care quality.
• Plans and implements initiatives to improve patient service and processes.
• Recruits, coaches, and evaluates staff; ensures performance and compliance.

Skills

Organizational skills

Interpersonal communication

Multitasking

Reporting and documentation

Public speaking / presentation

Education

High school diploma or equivalent

Bachelor’s degree preferred

Nursing degree preferred

Job description

Salary Range: $75,600.00 To $113,400.00 Annually

1.0 FTE

JOB TITLE: Clinic Manager

REPORTS TO: Executive Director

FLSA STATUS: Exempt

JOB OVERVIEW: Responsible for the successful management and operation of medical practices including one or more specialty disciplines and/or clinic sites. Provides medical and/or surgical specialists with resources necessary to meet needs of patients and meet the financial objectives of the practice and group.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• 1. Builds strong positive communication with physicians and works as a team to enhance the success of the practice.
• 2. Develops strong inter-department teamwork to meet the needs of the patients and physicians and drive decision-making and other actions.
• 3. Identifies and implements opportunities to build employee morale and individual motivation.
• 4. Responsible for profit and loss performance of assigned business unit. Participates in budget creation and expense management.
• 5. Analyzes and staffs front office and back office staff to meet needs of health care professionals and patients efficiently and courteously.
• 6. Collaborates with Human Resources to ensure personnel policy development and communication to staff to achieve consistency in labor and employee relations.
• 7. Works across organization in assisting with area of expertise; i.e. nursing, employee health, medical records, quality assurance. Serves as role model for all staff.
• 8. Plans, evaluates, recommends and implements new initiatives when appropriate.
• 9. Selects and hires employees according to established guidelines. Monitors, coaches, develop and evaluate performance of staff on an ongoing basis in accordance with applicable performance standards.
• 10. Responsible for assuring customer/patient service needs are met. Monitors patient service feedback and contributes to the process of resolving complaints and service issues. Plans and initiates process improvement and cost reduction opportunities.
• 11. Establish and maintain effective working relationships with vendors, employees, other managers, and physicians. Supports a positive image of TDC inside and outside the organization.
• 12. Responsible for OSHA and other regulatory training and compliance. Coordinates cleanliness, orderliness and safety of working environment.
• 13. Proactively identifies opportunities to expand revenue sources and ancillary services and reduce expenses.

ADDITIONAL RESPONSIBILITIES:

• 1. Maintain confidentiality of sensitive information
• 2. Document work processes as required.
• 3. Perform other duties as assigned

QUALIFICATIONS:

Education:

• High school diploma or equivalent.
• Bachelor’s degree (B.A.) from four year college or university preferred.
• Graduate of an accredited school of nursing preferred.

Certification/Licensure:

• 1. Maintain current State of Washington RN licensure (if graduate from an accredited school of nursing)
• 2. Maintain CPR certification for Health Care Providers
• 3. Maintain ACLS certification (if an RN)

Experience: Minimum two years management experience and/or training; or equivalent combination of education and experience. Experience in physician practice management preferred.

Skills:

• Excellent organizational and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and physicians.

Other Requirements:

• Must convey a professional demeanor.
• Must be able to act calmly and effectively in a busy or stressful situation.
• Ability to communicate effectively in the English language in person, by phone and in writing.
• Requires adherence to all policies and procedures, including standards for safety, attendance, punctuality and personal appearance.
• Must be able to establish and maintain effective working relationships with managers and peers.

Physical Requirements:

• 1. Hearing: Adequate to perform job duties in person and over the telephone.
• 2. Speaking: Must be able to communicate clearly to patients and coworkers in person and over the telephone.
• 3. Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
• 4. Other: The position is mostly sitting with standing and walking occasionally throughout the day. Requires frequent lifting and carrying of items weighing less than 5 pounds and occasional lifting and carrying items weighing up to 10 pounds. Requires occasional bending and reaching.

The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

The current wage range is $75, 600 - $113, 400

The hiring wage range is $75,600 - $94,500

The Doctors Clinic currently offers the following benefits for eligible FTE’s:

• Health Savings Account (HSA), orHealth Reimbursement Arrangement (HRA)
• Paid Holidays, Paid Time Off (PTO), Long Term Illness (LTI) Leave
• 401(k) Retirement Plan and Profit Sharing
• Group Life, Accidental Death & Dismemberment (AD&D), Long-Term Disability (LTD) Insurance