Clinic Manager

Socket.dev; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Socket.dev seeks a Clinic Manager to lead daily office operations and supervise clinic staff in Indianapolis. You will ensure smooth patient flow and effective coordination of providers.

You will manage payroll, PTO, HR collaboration, and HIPAA compliance while fostering excellent patient service and a well-organized clinic environment. This exempt role operates Monday–Friday 8 a.m.–5 p.m.

Qualifications

• High school diploma or GED; CMA, RMA, ABR-OE or QMA required.
• Minimum three years in Front Office, including one year in medical office.
• Knowledge of EHR/EMR systems and healthcare IT.
• Knowledge of HIPAA regulations.

Responsibilities

• Oversee daily office operations and delegate authority.
• Assist with staff scheduling and personnel issues.
• Conduct 90-day and annual reviews.
• Develop and communicate short and long term clinic plans.
• Manage payroll and PTO requests.
• Ensure courteous patient service and proper screening.
• Coordinate physician and APP schedules for optimal patient flow.
• Maintain confidentiality and handle sensitive information.
• Recruit, hire, train and develop staff with HR collaboration.
• Monitor supplies and equipment.

Skills

Critical thinking

Planning & supervision

Problem solving

Organizational skills

Procedural evaluation

Office equipment & software

Decision making

Education

High school diploma or GED

CMA/RMA/ABR-OE or QMA certification

Tools

EHR/EMR systems

Clinic software

MS Office

Job description

Description

Job Title: Clinic Manager

Type: This is a full-time position, days and hours of work are Monday-Friday 8 a.m.-5p.m.

Supervision Received: Chief Operating Officer

Supervision Exercised: Supervises Team Leads and Clinic Staff

Classification: Exempt

Summary/Objective: Responsible for administering, directing, planning and coordinating all clerical and clinical office activities.

Essential Functions:

• Oversees daily office operations and delegates authority to assigned staff members.
• Helps with staff scheduling and any personnel issues at the request of manager.
• Will assist when necessary in conducting 90 day and Annual Reviews.
• Implements and communicates practice short and long term plans and objectives.
• Communicates to staff the changes and implementation of clinic policies and procedures.
• Oversee and verifies office payroll and PTO requests.
• Ensures that patients are treated courteously by office staff and that other visitors are screened and directed properly.
• Opens physician and APP schedules and blocks them accordingly to maximize productivity.
• Understands and manages the physician and advance practice providers schedules to achieve optimal patient flow based on provider preference.
• Exercises a high level of patient service management knowledge and methods to manage critical conversations and patient needs.
• Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activates. Ensures that the office is staffed appropriately.
• Identifies, analyzes and resolves work problems.
• In cooperation with staffing guidelines, collaborates with human resources to assist in recruitment, hiring, training and development of staff.
• Manages office and clinical supplies.
• Screens calls; follows clinic guidelines, directs appropriately to Physicians, other medical personnel, administrators and support staff.
• Takes messages following guidelines related to timeliness and accuracy and processes appropriately.
• Places and return calls for patient concerns.
• Maintains strictest confidentiality.
• Covers positions when staff is unavailable..
• Other duties as assigned.

The jobholder must demonstrate current competencies applicable to the job position.

Education:

High school diploma or GED; CMA, RMA, ABR-OE or QMA (or equivalent) REQUIRED. Advance education a plus.

Experience

Minimum three years of Front Office, including one year in medical office.

Knowledge:

• Knowledge of organizational policies, procedures, and systems.
• Knowledge working with electronic health records (EHR/EMR) or healthcare related computer systems.
• Knowledge of patient confidentiality and HIPAA regulations.
• Knowledge of clinic office procedures.
• Knowledge of computer systems and applications.
• Knowledge of medical practices, terminology, and reimbursement policies.
• Knowledge of grammar, spelling, punctuation and sentence structure to answer
• Correspondence and prepare reports.
• Knowledge of phone reporting capabilities and analysis of work flow and call management

Skills:

• Must be able to demonstrate critical thinking skills.
• Demonstrated skills in planning, delegating and supervising
• Highly competent in problem solving and decision-making.
• Skill in planning, organizing, delegating and supervising.
• Skill in evaluating the effectiveness of existing methods and procedures.
• Skill in operating a variety of office equipment and computer programs.
• Skill in problem solving and decision-making.

Abilities:

• Ability to read, interpret and apply policies and procedures.
• Ability to communicate clearly and effectively.
• Ability to set priorities among multiple requests.
• Ability to interact with patients, medical and administrative staff, public effectively.

Travel:

Some travel by personal vehicle may be required. Must have valid driver's license and current auto insurance. Standard mileage reimbursement provided by the Organization.

Work Environment:

This job operates in a clerical, office setting within a confined cubical area. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is role requires one to sit, stand and walk for 8-9 hours per day. This would require the ability to lift objects up to 50 lbs., open filing cabinets and bend or stand on a stool as necessary. This role requires full range of motion, manual dexterity, and hand-eye coordination.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working condition may change as needs evolve at any time with or without notice.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working condition may change as needs evolve at any time with or without notice.