Clinic Lead - Upper Extremity

Orthoillinois, a Division of Orthomidwest; Rockford (IL); On-site; USD 85,000 - 105,000; Full time

Job summary

OrthoIllinois is seeking a Clinical Lead to oversee the day-to-day activities of the clinic team, coordinate with the physician, and manage scheduling to ensure smooth patient flow and high standards of care.

The role involves preparing charts, maintaining accurate records, and ensuring timely communication with patients and staff while upholding HIPAA guidelines and professional certifications.

Qualifications

• High school diploma or GED required.
• CNA, CMA, ATC, LPN, or ROT certification within 6 months of hire is required.
• Minimum 1 year of experience in a similar role preferred.
• Proficiency with Microsoft Office and Google Suites preferred.

Responsibilities

• Oversee day-to-day clinic activities and coordinate with the scheduler to ensure smooth physician time management.
• Assist physicians with clinical procedures, such as injections and wound care, and prep supplies as needed.
• Enter patient data for imaging and diagnostic tests and maintain accurate records.
• Coordinate scheduling of surgeries and patient visits to maintain clinic flow.
• Maintain patient confidentiality and HIPAA-compliant documentation across the medical record.
• Provide patient education related to treatment recommendations and follow-up care.

Skills

Patient care coordination

Team coordination

Clinical leadership

HIPAA compliance

Education

High School Diploma or GED

CNA/CMA/ATC/LPN or ROT certification within 6 months

Tools

Microsoft Office

Google Workspace

Job description

Job Purpose:

The Clinical Lead is responsible for overseeing and coordinating day-to-day activities of the clinic team members engaged in clinical care for patients under the supervision of the Physician. Coordinates with clinic scheduler and surgery scheduler to ensure appropriate management of physician's time, both in clinic and in the operating room, to ensure the clinic runs smoothly and is manageable for the physician. Ensures the continuity of high-level patient care and efficient patient flow by ensuring the healthcare team follows clinical standards of excellent care.

Primary Duties and Responsibilities:

Performs clinical duties, as appropriate, such as taking vital signs, setting up and assisting with minor procedures, blood pressure, point of care testing, etc

Assists physicians with clinical procedures, such as injections/aspirations, casting, wound management, etc. This may include drawing up medications (ensuring they are not expired), prepping the patient, and handing the physician supplies as needed

Retrieves and enters patient data for MRIs, X-Rays, EMGs, etc

Coordinates surgery scheduling as needed

Ensures rooming of patients in a timely matter in order to maintain clinic flow for physicians and physician assistants

Receives incoming patient calls and returns patient calls in a timely matter

Records accurate, complete, legible and timely documentation as needed in the patient’s medical record

Provides patient education as it relates to treatment recommendation

Maintains complete patient medical information, including prepping charts prior to appointments, scribing during the clinic, and completing charts after the clinic. This includes documenting phone encounters and/or nurse visits appropriately

Assists physicians and physician assistants with ordering medications and diagnostic testing

Coordinates physician's practice, relating to patient care, charting, and coordinating patient visits with scheduling staff to ensure smooth clinic flow

Ensures high quality clinical care for patients by reviewing and researching concerns or complaints and recommending corrective action as appropriate

Monitors and follows-up on ordered patient tests (MRIs, CTs, labs, etc), patient referrals; ensures physician is kept up-to-date by regularly communicating results Completes patient paperwork in a timely manner

Updated 2024.01

Follows correct procedures for handling and disposing of biohazardous, infectious, and pharmaceutical waste Prepares, cleans and sterilizes, and/or reprocesses, instruments and maintain equipment according to organizational standards Anticipates and proactively plans for practitioner and patient needs Provides open and timely communication and information to patients, families, and practitioners (as appropriate)

Reports pertinent observations and information, both written and verbal, to appropriate staff. Assists in orientation of new team members

Maintains all necessary certifications and licensure, including first aid and/or CPR, state licensure, national certifications, and continuing education

Stays up to date on required trainings such as OSHA, Medicare fraud/waste training, blood borne pathogens training, and sexual harassment training

Maintains strict patient confidentiality and follows all HIPAA guidelines.

Identify and recommend policies and procedures as needed to ensure quality, compliance, accuracy and cost efficiency

Other duties as assigned

Competencies:

Service: We align our actions and decision making with the organization’s guiding platform keeping our patients at the center of all we do.

Change Agent: We support and contribute to positive change in the organization.

Communication and Interpersonal Relations: We communicate honestly and with compassion to build connections with our patients and each other.

Effectiveness: We take ownership of work, doing the right thing for our customer and doing it well.

Organizational Culture:

All OrthoIllinois employees focus on service by putting the mission, vision, and value statements into practice and using the guiding principles of Compassion, Respect, Trust, Integrity, Innovation, Education Fiscal Responsibility, Practice Independence, Accountability, and Empowerment to direct their interactions and decision making. Employees promote and model the service standards to create lasting impressions, extraordinary moments, exceptional on-stage experiences, and meaningful and compassionate connections.

Education and Experience Requirements:

High School Diploma or GED, required

Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA), Certified Athletic Trainer (ATC), Licensed Practical Nurse (LPN), or ability to obtain Registered Orthopedic Technician (ROT) certification successfully within 6 months from date of hire and maintain certification renewal every 2 years, required

One year of experience in a similar role, preferred

Working knowledge of Microsoft and Google Suites, preferred

Updated 2024.01

Environmental/Working Conditions:

Working environment is in an office/clinic setting.

Physical/Mental Demands:

Stand, walk, sit for extended periods of time

Sit, stoop, and kneel

Excellent vision, hearing, smell, and balance

Requires lifting, carrying, or moving heavier objects (i.e. pushing or pulling up to 100 pounds and lifting and carrying up to 50 pounds

Possess full range of motion in shoulders and arms, including reaching above or below the shoulder.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.