Clinic Coordinator - TMC Orthopedics

UTHealth Houston; Houston (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

UTHealth Houston is seeking a dedicated paramedical support professional to assist with a broad range of clinical and clerical tasks in a busy clinic. You will support physicians, manage patient records, and help ensure smooth patient flow and an efficient operation.

The position requires at least five years of office experience, including healthcare exposure, with strong Microsoft Office skills and attention to detail.

Qualifications

• Proficient knowledge of Microsoft Office required.
• Use and care of standard clinic equipment required.
• Certified Coding Specialist (CCS) by AHIMA preferred

Responsibilities

• Makes medium to complex administrative decisions requiring a comprehensive knowledge of regulations, policies, and procedures.
• Conducts the initial screening of occupational medicine patients including audiometric testing, vital signs, and related measurements.
• Assists physicians with examinations.
• Oversees maintenance of office records to ensure compliance with HR and financial policies.
• Schedules patient appointments and tests.
• Orders and stocks needed clinic supplies and maintains testing equipment.
• Responds to emergency situations.
• Codes and processes forms and documents using standard policies.
• Establishes and maintains filing systems and handles mail and visitor intake.

Education

High School Diploma or equivalent

Tools

Microsoft Office

Clinic equipment handling

Job description

What we do here changes the world.

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Individualized orthopedic care and customized treatment and training programs are delivered by experienced sports medicine-trained orthopedic surgeons, physical therapists, nutritionists, exercise physiologists, biomechanists, strength & conditioning coaches and athletic trainers. This experienced team, including orthopedic doctors, offers a comprehensive suite of services to help athletes perform at their highest level:

• Orthopedic injury prevention and evaluation
• Orthopedic surgery, including minimally invasive options
• Post-injury rehabilitation and physical therapy
• Sports concussion management
• Strength & conditioning training
• Performance testing
• Sports nutrition

In addition, advanced diagnostic imaging services and an ambulatory surgery center are conveniently located adjacent to the Institute to ensure a seamless treatment process.

Once you join us you won't want to leave.

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees!

As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Provides trained paramedical support in administering health care services and a variety of advanced and complex clerical tasks to support clinic functions.

Position Key Accountabilities:

• Makes medium to complex administrative decisions requiring a comprehensive knowledge of a wide range of regulations, policies, and procedures.
• Conducts the initial screening of occupational medicine patients which involves audiometric testing, keystone machine eye testing, electrocardiogram testing, vital signs, height and weight, spirometer testing, and preparation of reporting forms.
• Assists physicians with examinations.
• Oversees maintenance of office records such as patients, billings, personnel, purchases, and inventory to ensure compliance with UTHSC-H's human resources and financial management policies and procedures.
• Directs the patient to the examination room.
• Schedules patient appointments and tests.
• Orders and stocks needed clinic supplies. Maintains and schedules repair of diagnostic testing equipment.
• Responds to emergency situations.
• Assists with data entry and processing for the financial and/or human resources systems.
• Codes and processes forms and documents using standard policies and procedures.
• Establishes and maintains filing systems.
• Routes incoming mail, answer correspondence not requiring supervisor's attention.
• Answers multi-line phones and greet/direct visitors.
• Performs other duties as assigned.

Certification/Skills:

• Proficient knowledge of Microsoft Office required.
• Use and care of standard clinic equipment required.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Certified Coding Specialist (CCS) by American Health Information Management Association (AHIMA) preferred

Minimum Education:

High School Diploma or equivalent required

Minimum Experience:

5 years of office experience (including two years in a healthcare setting) required.

Physical Requirements:

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.