Clinic Coordinator (Evening Part-Time)

Rehab-2-Perform; Leesburg (VA); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

Health Insurance

401k plan

Paid time off

Job summary

Rehab 2 Perform in Leesburg, VA seeks a Clinic Coordinator to oversee daily clinic operations, communicate with staff, and manage therapist schedules. The role requires coordinating insurances, payments, and patient care processes with a focus on excellent customer service.

Under supervision, you will enter charges, handle clerical tasks, and help ensure timeliness of sessions while maintaining a clean, organized workspace and supporting patient care planning.

Qualifications

• Experience with EMR and scheduling software.
• Familiarity with PromptEMR, Revflow and healthcare software is favorable.
• Customer service / relations experience.
• Knowledge of physiology, anatomy or neurology is helpful but not required.
• Experience in a clinical setting with medical billing knowledge is a plus.
• Ability to take direction, be adaptable, and multi-task in a fast-paced environment.

Responsibilities

• Verify insurances and visit authorizations.
• Delegate and coordinate tasks with coordinators, therapists and management.
• Enter charges and review daily patient payments accurately.
• Prepare in-services and events with Site Director and management.
• Perform clerical duties and assist patients with paperwork as needed.
• Notify arrival of clients and help ensure timely sessions.
• Multi-task duties and complete tasks within expected time frames.
• Maintain a neat, organized workspace and facility cleanliness.
• Assist with scheduling patient care plans and rescheduling as needed.
• Follow up on daily reports and coordinate prescriptions or referrals to avoid delays.

Skills

EMR experience

Scheduling software

Customer service

Attention to detail

Medical terminology

Team coordination

G-Suite familiarity

High school diploma

Education

High school diploma or equivalent

Tools

PromptEMR

Revflow

Google Docs / Calendar

Job description

Job DetailsJob Location: Leesburg, VA 20175Salary Range: $21.00 - $23.00 HourlyJob Shift: Evening: PT (2 - 7p)THE PLACE FOR YOU - Rehab 2 Perform is the work environment suited for individuals looking for a combination of athletics and health care. The R2P team provides physical therapy to help individuals in the community reach their greatest potential. For those looking to work on a team that is determined to empower all clients who walk in our doors, this is the place for you.

This Clinic Coordinator will oversee the daily operations of our clinic, communicate and delegate to other staff and effectively manage the physical therapists schedule. This individual must be able to efficiently multitask and be driven to provide outstanding customer service.

Normal work hours Monday-Friday:

Job Description:

Under the general and direct supervision of the Site Director, Physical Therapist, or Corporate Management, the Clinic Coordinator prepares the patient for treatment by collecting payments and paperwork; prepares the housekeeping duties of the department/facility; and oversees the daily operations of the clinic. Responsibilities and Duties

• Verification of Insurances and Authorizations of visits
• Delegation and Coordination of Tasks with other Clinic Coordinators, Physical Therapists, Site Directors and Corporate Management
• Accurately enter charges (copays, co-insurance and bill payments). Review of daily patient payments
• Preparation and Coordination of In-Services and Events with Site Director and Corporate Management
• Performs clerical duties, such as taking inventory, ordering supplies, answering the telephone or taking messages. Assists patients with paperwork when necessary
• Communicate arrival of clients and help ensure timeliness of sessions
• Multi-tasking of job tasks and responsibilities with the ability to complete in an expected time frame
• Maintains a neat and organized workspace and ensures cleanliness within the facility
• Understanding and assisting in the patients plan of care in regards to scheduling appointments, lost patients, and pro-actively rescheduling appointments
• Follows up and reviews daily reports and proactively communicates the need for a prescription, authorization / referral / precertification to ensure there are no delays with patient care

Compensation, Benefits & Equal Employment Opportunities

• Pay range based on experience.
• Health Insurance benefits (Medical, Dental, Vision) will be presented to full time employees, including a $300 monthly stipend for those who enroll in medical benefits.
• Investment options are available through a 401k plan, following six (6) months of employment and 500 hours worked with Rehab 2 Perform.
• Full time staff receive a minimum of 10 paid days off and seven (7) paid holidays per year.
• Vacation increases incrementally with longevity with the company.
• Opportunity for growth & promotion.

Rehab 2 Perform provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

In addition to federal law requirements, Rehab 2 Perform complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Rehab 2 Perform expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of Rehab 2 Perform's employees to perform their job duties may result in discipline up to and including discharge.

QualificationsQualifications and Skills

• Experience with Electronic Medical Records (EMR) and scheduling software
• Accurately and Efficiently uses technology in the office (computer, scanner, iPad, credit card machine), and any software required. Knowledge and use of PromptEMR, Revflow and other healthcare software is favorable.
• Customer service / relations experience
• Superficial knowledge of the reasons for patient care including physiology, anatomy, and neurology is helpful, but not required
• Previous experience in a clinical setting (hospital or physical therapy clinic) with an understanding of medical billing practices and medical terminology (CPT and ICD10 codes)is a plus
• Willing to work under direction and take instructions and corrections; ability to reason, to remember names; details of instructions; must be alert, adaptable, and flexible
• Professional manner; thoughtful of others, gentle and courteous
• Ability to organize and prioritize as things change and the atmosphere is fast pace.
• Experience using G-Suite product (i.e. Google Docs, Gmail, Calendar)
• Comfortably taking initiative (Self-starter)
• High school graduate or equivalent