Clinic Business Representative Associate

Allina Health; Northern (KY); Hybrid; USD 28,000 - 37,000; Part time

Job summary

Allina Health in Saint Paul, MN is seeking a part-time Clinic Business Representative Associate to deliver excellent patient registration and front-desk support. You will greet patients in person or by phone, collect demographic and insurance details, and guide them through the intake and checkout process to ensure a smooth start to care.

The role emphasizes accurate data entry into the EMR, handling co-pays, and providing friendly, efficient service with opportunity to gain additional hours

Qualifications

• High school diploma or GED.
• Experience with Microsoft Office products (Word, Outlook).
• Customer service, clerical, or other business office environment experience.
• Medical terminology knowledge.

Responsibilities

• Greets, welcomes, and performs the registration process with patients in person or by phone.
• Collects demographic and insurance data and enters information into the EMR.
• Collects co-pays and/or remaining balances and handles signatures as needed.
• Directs patients to appointments and answers telephone inquiries, supporting office communications.
• Maintains the patient care lobby, restocks supplies, and supports scheduling as needed.

Skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

## Clinic Business Representative AssociateApply: Allina Health United Lung and Sleep Clinic St Paul: Part time: Posted 3 Days Ago: R-0074616**Location Address:**225 North Smith AveSuite 501Saint Paul, MN 55102-2592**Date Posted:**September 18, 2026**Department:**62729900 Pulmonology and Sleep**Shift:**Day (United States of America)**Shift Length:**8 hour shift**Hours Per Week:**20**Union Contract:**Non-Union-NCT**Weekend Rotation:**None**Job Summary:**Deliver exceptional customer service where it matters most—at the start of every patient’s care journey. As the first point of contact as a Clinic Business Representative Associate, you’ll create a welcoming experience while ensuring accurate, efficient registration that sets the tone for quality care. Ready to make every interaction count and build a career with purpose? Join our team today!**Key Position Details:*** FTE 0.5 (40 hours per two week pay period)* 8-hour day shift* No weekends* Week 1: Monday, Tuesday, and Wednesday, 8:30 a.m.–5:00 p.m.* Week 2: Monday and Wednesday, 8:30 a.m.–5:00 p.m.* This position is within the Pulmonary and Sleep service line and offers opportunities to pick up additional hours.**Job Description:**Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record. **Principle Responsibilities*** Greets, welcomes, and performs the registration process with patients in person or by phone + Appropriately utilizes all tools, resources, and procedures to conduct patient check-in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation. + Assists patients with telephone encounters. + Identifies key words to initiate appropriate responses and de-escalation techniques as needed. + Directs patients to appointment or procedure.* Collects co-pays and/or remaining balances + Obtains signatures from patients as needed. + Responds to questions regarding financial assistance programs. + Performs the End of Day reconciliation process. + May participate in the prescription refill order process as appropriate and in scope for position.* Manages and organizes the patient care lobby (or lobbies) and provides other department support + Cleans and disinfects the lobby and check-in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day. + Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed. + May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties. + Performs weekly downtime check. + Active participation in staff meetings.* Other duties as assigned.**Required Qualifications*** Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description* Minimum 1 year computer knowledge**Preferred Qualifications*** High school diploma or GED* Experience with Microsoft Office products (Word, Outlook)* Customer service, clerical, or other business office environment experience* Medical terminology knowledge**Physical Demands*** Sedentary:* Lifting weight up to 10 lbs. occasionally, negligible weight frequently**Pay Range**### Pay Range: $19.61 to $26.70 per hour### The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.### **Benefit Summary** Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work. Benefits include:* Medical/Dental* PTO/Time Away* Retirement Savings Plans* Life Insurance* Short-term/Long-term Disability* Voluntary Benefits (vision, legal, critical illness)* Tuition Reimbursement or Continuing Medical Education as applicable* Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program* Allina Health is a 501(c)(3) eligible employer