Clinic Administrator (Bilingual Medical Practice Manager)

Paylocity; Highlands Ranch (CO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K

Paid Time Off

Paid Company Holidays

Surgical services at a discounted rate

Job summary

Mia Aesthetics is seeking a Clinic Administrator in Highlands Ranch, CO to lead patient care operations and drive efficient clinic performance. You will coordinate staff, policy implementation, and recordkeeping while ensuring high standards of service and safety.

The ideal candidate brings strong leadership, communication, and problem-solving skills, plus a solid healthcare operations background and a bilingual English/Spanish capability. Join a growing team focused on quality patient care.

Qualifications

• Bachelor’s degree in Business Management or related field.
• 3+ years in an administrative leadership role with direct reports in a clinic.
• BLS certification and familiarity with healthcare standards.
• HIPAA/OSHA certifications preferred.
• Bilingual in English and Spanish is a plus.
• Strong communication, leadership, time management, and problem solving.

Responsibilities

• Manages patient care operations and employee engagement while improving clinical and financial operations.
• Designs and implements clinic policies; measures results and updates standards.
• Maintains records retention, protection, retrieval, transfer, and disposal procedures.
• Plans clinic systems, layouts, and equipment procurement to maintain efficiency.
• Sets schedules and ensures adequate staffing to meet operational needs.
• Coaches and handles performance management of team members.
• Keeps management informed by reporting trends and issues.
• Escalates emergencies to the Director, Clinical Operations; ensures policy compliance.
• Performs other duties as assigned.

Skills

Communication skills

Leadership

Time management

Problem-solving

Customer service

Emotional intelligence

Business acumen

Healthcare terminology

Technical proficiency

Physical stamina

Bilingual English/Spanish

Education

Bachelor’s degree in Business Management

3+ years administrative leadership in clinic

BLS Certification

HIPAA certification (preferred)

OSHA certification (preferred)

Bilingual (English/Spanish)

Job description

Description

At Mia Aesthetics, we are not just leading the way in plastic surgery—we're redefining it.

Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 150,000 satisfied patients, we're on a mission to make beauty accessible to all.

Mia Aesthetics provides on-the-job training, professional development opportunities, opportunities for advancement, benefit offerings, and more.

Be a part of a team transforming lives and supporting dreams every day!

Pay Range: $70,000 - $90,000, dependent on experience and qualifications

Requirements

The Clinic Administrator is responsible managing all aspects of patient care operations, employee engagement while demonstrating the primary goal of efficiently providing surgical and clinical services that exceed customer expectations and improve clinical and financial operations in a clinic.

Responsibilities

• Maintains clinic services by organizing patient operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring all staff functions
• Designs and implements clinic policies by establishing standards and procedures; measures results against standards and makes necessary adjustments
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Maintains workplace efficiency by planning and implementing clinic systems, layouts, and equipment procurement
• Sets and assigns appropriate work schedules ensuring adequate staffing is consistently met to meet operational needs
• Takes timely and appropriate steps to coach, retrain and/or performance manage team members aligned to performance expectations
• Keeps management informed by reviewing and summarizing information, identifying trends, and reporting issues in a timely fashion
• Escalates developing and/or emergency situations to the Director, Clinical OperationsEnsure compliance with Mia Aesthetics’ policy and procedures as related to internal controls
• Other duties as assigned

Education & Experience

• Excellent communication, leadership, time management, and problem-solving skills
• Demonstrates strong customer service orientation and emotional intelligence
• Strong business acumen with the know-how to drive operational excellence
• Knowledge of healthcare standards and medical terminology
• Technologically savvy and comfortable with multiple applications and online platforms
• Physical dexterity and stamina; ability to actively participate throughout clinic environment
• Bachelor’s degree in Business Management or related field
• 3+ Years’ experience in administrative leadership role with direct reports in a clinic setting
• Holds and maintains an active Basic Life Support (BLS) Certification
• HIPPA and OSHA certifications preferred
• Bilingual in English and Spanish

Designed with your well-being in mind, Mia Aesthetics Benefit Offerings* include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Dependent Care Flexible Spending Account
• Healthcare Flexible Spending Account
• Short-Term Disability
• Long-Term Disability
• Employee Assistance Program
• 401K
• Paid Time Off
• Paid Company Holidays
• Leave
• Surgical services at a discounted rate
• Benefits as dictated by applicable law

*Benefit offerings are subject to change based on our upcoming annual enrollment

Date of Position Opening: 09/25/2026, this posting is open for 2 weeks

Mia Aesthetics is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States.