Clinic Administrative Assistant

Fresenius Medical Care; Chula Vista (CA); Vor Ort; USD 33.000 - 37.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Zusammenfassung

Fresenius Medical Care in California is seeking an entry-level administrative assistant to perform general office duties in a clinical setting. The role supports day-to-day clerical tasks in a healthcare environment.

The position involves preparing correspondence, answering phones, scheduling, filing, data entry, and assisting with accounts payable/receivable as needed. A High School Diploma is required and travel between facilities may be possible.

Qualifikationen

• Minimum 6 months relevant experience without a degree.
• 0-6 months experience with an Associate degree or secretarial school.
• Experience with Microsoft Word, Excel and PowerPoint; good verbal communication.

Aufgaben

• Perform a variety of basic clerical and secretarial duties.
• Prepare routine correspondence, form letters and reports.
• Answer telephone and route calls to the appropriate person.
• Greet visitors and patients and direct them appropriately.
• Set up and maintain filing systems and basic databases.
• Complete forms and reports as required by offices and vendors.
• Record minutes of meetings and provide documents as needed.
• Make copies of correspondence and printed matter as required by manager.
• Prepare purchase orders using the appropriate software.
• Assist with accounts receivable and accounts payable as needed.
• Distribute incoming mail.
• Maintain calendar and daily schedules.
• Schedule appointments and arrange meetings.
• Maintain inventory of office forms and supplies.
• Assist with personnel administrative functions as needed.
• Act as backup to other clerical staff.
• Assist in collecting Patient Statistical Profiles and CQI data.
• Assist with month-end reporting requirements.
• Audit records for medical records compliance.
• Maintain hospitalization and patient travel records for scheduling.
• Ensure data entry for Crown Web (ESRD 2728, 2746, PART).
• Other duties as assigned.
• Additional responsibilities may focus on specific departments or locations.

Kenntnisse

Microsoft Word

Excel

PowerPoint

Verbal communication

Telephone etiquette

Ausbildung

High School Diploma

Jobbeschreibung

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:

• Preparing and typing routine correspondence, form letters and reports

• Answering telephone & routing calls to the appropriate person,

• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.

• Setting up and maintaining filing systems and basic databases as applicable.

• Completing forms and reports as required by the various company offices and outside vendors and agencies.

• Recording the minutes of meetings and providing the resulting documents as necessary.

• Making copies of correspondence and other printed matter as required by manager.

• Preparing purchase orders using the appropriate software application.

• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

• Distributing incoming mail.

• Maintaining calendar and daily schedules.

• Scheduling appointments & arranging meetings.

• Maintaining inventory of the necessary office forms and supplies.

• Assisting with various basic personnel administrative functions as needed.

• Acting as backup to other clerical personnel in office as needed.

• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.

• Assists with month-end reporting requirements

• Assists in auditing records for ongoing compliance with medical records standards.

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

Hourly Rate: $24.00 - $27.00

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors