Client Success Advocate I

Universal Background Screening; Phoenix (AZ); On-site; USD 42,000 - 68,000; Full time

Job summary

Universal Background Screening is seeking a Client Success Advocate to ensure client satisfaction and nurture long-term relationships on our web-based background screening platform. You will guide clients through system navigation, answer questions about orders, and proactively update them on status.

The role emphasizes clear communication, issue resolution, and collaborating with internal teams to deliver accurate results, while maintaining compliance and a client-first mindset.

Qualifications

• Professional customer service experience required.
• High-volume, fast-paced environment experience is a plus.
• Familiarity with background checks, pre-employment screening, or HR is advantageous but not required.

Responsibilities

• Handle a high volume of inbound calls, emails, and live chats with prompt, professional support.
• Manage new client accounts and monitor order status; provide updates and next steps.
• Troubleshoot basic client issues related to system usage and order activity; escalate when needed.
• Document all client interactions accurately in CRM systems and adhere to processes.
• Collaborate with team members and other departments to improve client experience.

Skills

Customer service

Communication

Problem solving

Attention to detail

CRM

MS Outlook

Education

High School Diploma

Some college coursework

Tools

CRM software

Microsoft Outlook

Job description

Description

Universal Background provides industry leading people insights to safety sensitive organizations in a simplified experience through our best-class background screening, drug testing, occupational health, and verification services. We are proudly ranked as an industry leader in quality and service delivery.

Universal Background provides industry leading people insights to safety sensitive organizations in a simplified experience through our best-class background screening, drug testing, occupational health, and verification services. We are proudly ranked as an industry leader in quality and service delivery.

Overview

The Client Success Advocate plays a critical role in ensuring client satisfaction and maintaining long-term relationships by delivering exceptional service and support. This position serves as the first point of contact for clients needing assistance with Universal’s web-based background screening platform. The Advocate will provide guidance on system navigation, answer inquiries about background check orders, and proactively communicate with clients regarding the status of their accounts and orders.

While this is not a traditional technical support role, the ability to instruct clients, troubleshoot system usage issues, and provide user-friendly solutions is essential. This role requires a customer-first mindset, attention to detail, and a proactive approach to problem-solving. The Client Success Advocate must also balance efficiency with personalized service, ensuring each client interaction is handled with care and urgency.

Key Responsibilities

Client Communication & Support

• Handle a high volume of inbound calls and emails, and live chats providing prompt and professional support.
• Conduct outbound communications to provide order updates, clarify details, and resolve concerns
• Educate clients on system navigation and background screening processes
• Answer general inquiries regarding services, timelines, and account details
• Utilize all resources and escalation paths to ensure a first contact resolution

Account Management & Order Management

• Facilitate new client accounts and perform basic account maintenance (user access, updates, etc.)
• Monitor order status and communicate progress, delays, and next steps

Problem Solving & Escalation

• Troubleshoot basic client issues related to system use or order activity
• Escalate complex issues to appropriate internal teams
• Act as liaison between clients and internal departments

Documentation & Process Adherence

• Accurately document all client interactions in CRM systems
• Follow established procedures and maintain compliance with processes

Collaboration & Learning

• Partner with team members and cross-functional teams to support client experience
• Maintain working knowledge of products and services
• Contribute feedback for process improvements when requested

Position Requirements

Requirements

Education

• High School Diploma or Equivalent required.
• Some college coursework or technical college education preferred.

Experience

• Professional customer service experience required; business-to-bus client support preferred.
• Experience in a high-volume, fast-paced environment is a plus.
• Familiarity with background checks, pre-employment screening, or human resources is an advantage but not required.
• Sense of urgency with ability to manage multiple tasks and assignments effectively is a plus.

Skills & Competencies

• Problem Solving: Ability to resolve client issues within established guidelines, while using sound judgment to elevate when necessary.
• Analytical Thinking: Able to gather, assess, and interpret information quickly to provide accurate solutions.
• Technical Proficiency: Comfortable using Microsoft Outlook, web-based applications, and navigating Internet-based systems.
• Communication: Strong written and verbal communication skills with the ability to simplify complex information for clients.
• Calm Under Pressure: Maintains professionalism and composure when handling urgent client needs or high-stress situations.
• Collaboration: Works effectively as part of a team while also managing tasks independently.
• Learning Agility: Demonstrates rapid comprehension of new processes, products, and client platforms

Universal Background is committed to creating a diverse work environment and we are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.