Client Services Representative - Refugee Clinic

Aurora-Mental-Health-; Aurora (CO); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental & vision

Flexible spending accounts

401(k) retirement plan

Job summary

Aurora Mental Health & Recovery (AMHR) seeks a full-time Client Service Representative to support the Refugee and Immigrant Clinic. This onsite role handles front desk duties, scheduling, paperwork, and EHR entries, while delivering courteous, client-centered service to diverse populations.

Ideal candidates offer strong organizational skills, a calm demeanor, and experience in customer service. Bilingual Spanish-speaking applicants are encouraged to apply, with a Monday–Friday 9:00 AM to 6:00 PM

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 1 year of customer service experience or related training.
• Healthcare experience preferred.
• Ability to stay calm when engaging with diverse clients and staff.

Responsibilities

• Welcome clients and greet with professionalism; answer calls and manage inquiries.
• Schedule, reschedule and cancel appointments; assist with forms and document collection.
• Check-in clients and collect copayments; coordinate with Finance & Accounting for daily deposits.
• Enter registrations and insurance information in the EHR; verify documents.
• Maintain a clean reception area and manage mail, supplies, and equipment.

Skills

Customer service

Verbal de-escalation

Multitasking

Communication

Organizational skills

Education

High school diploma/GED

Associate's Degree (preferred)

Job description

Aurora Mental Health & Recovery (AMHR) is seeking a full-time Client Service Representative (CSR) to support our Refugee and Immigrant Clinic (RIC). This role is essential in providing front desk administrative support, ensuring smooth daily operations while maintaining a calm, courteous, and professional demeanor in all client interactions. The ideal candidate excels in exceptional customer service, both in-person and over the phone, and is comfortable working with diverse and underserved populations, ranging from children to older adults. This position requires strong organizational skills, the ability to multi-task, and clear communication while collaborating with multi-disciplinary teams. Experience in verbal de-escalation is preferred, and bilingual Spanish-speaking candidates are encouraged to apply. If you thrive in a dynamic environment and are passionate about client-centered care, we invite you to join our team!Schedule. This position is fully onsite/in-person, with a schedule of Monday through Friday, 9:00 AM to 6:00 PM.Salary for this role. Starting wage is based on experience and company equity. Paid bi-weekly.$19.65 - $28.49 per hourBilingual Language Differential Pay. Employees who successfully pass a language assessment are eligible to receive bilingual differential pay. This differential is provided as a fixed amount of $3,000 per calendar year, paid on a bi‑weekly basis across 26 pay periods, and prorated based on hire date and full‑time equivalency (FTE). Eligibility and payment are subject to the language requirements of the position and the employee’s demonstrated proficiency in the language.Essential Functions:Welcome and greet all external and internal customers with dignity, respect, professionalism and superior customer service; timely answering of incoming calls, effectively responding and resolving concerns, or transferring the caller to the appropriate location for further assistance; assist clients face-to-face or by phone in scheduling, re-scheduling and cancelling appointments, complete paperwork and forms, and connect clients with other resources.Assist with all safety, building, and client emergencies as they arise, following the organization's protocols and location procedures.Check-in clients and collect copayments at the time or service; consistent and open communication with the Finance & Accounting team; complete end of day financial reports, including collection of credit card receipts, complete daily bank deposit slip and make sure the bank deposit is picked up daily; responsible for maintenance and reconciliation of program petty cash and supplying the necessary monetary change; obtain required documents and information from clients to complete insurance verification and EHR registrations, including collection of photo IDs and insurance cards to be scanned in EHR.Ensure client inquiries, registration forms, and other forms are accurately entered and completed in the EHR for clients to receive services (new and updates for existing clients).Maintain a clean and tidy reception area, report all office building maintenance requests, unlock and lock doors, disarm and arm alarms; sort incoming and distribute outgoing mail to the appropriate staff or program/department; responsible for the inventory of forms, client packets, office and equipment supplies and for making copies and ordering promptly as well as monitoring equipment to make sure it is operable for staff and requesting a service technician when needed.Staff member will monitor and coordinate care for assigned clients in partnership with the other members of the client's care team.Requirements:High school diploma/GEDPreferred: Associate's DegreeOne year of customer service related experience and/or trainingPreferred: Healthcare experienceAbility to remain calm while interacting with staff and clients, especially individuals with a behavioral health diagnosis, who can be challenging in person or via phone.Ability to be flexible with the business needs of the agency, and adapt to a consistently ever changing fast-paced environment.Must have excellent interpersonal, organizational and communication skills, and be able to work with a diverse population.Ability to multi-task and prioritize responsibilities, be detailed oriented, and demonstrate efficient use of time.Excellent computer skills, with experience using programs within Microsoft Office, to include Word, Outlook, and Excel.Required Vaccination and TB Test.At AMHR the health and safety of our clients and staff are our top priorities. As part of this commitment, all employees are required to receive an annual influenza (flu) shot and present a negative TB test result before their first day of work. Proof of both the flu shot and negative TB test must be provided on your first day of employment. Medical and religious exemptions can be requested if necessary.Benefits:Health insurance: KaiserDental, vision, and flexible spending accounts (dependent care & health care)Company paid basic life and AD&D insuranceLong-term disability coverage*403(b) retirement plan, which provides 100% vesting immediately, and matching contributions up to 4% after one year of employmentAccrued Vacation pay up to 12 days and accrued Sick Pay up to 12 days per year, and 1 floating holiday (hours calculated pro-rata basis based on full-time equivalency)Holidays: The company observes 10 designated holidays each year. Exception: Employees working in 24/7 programs or facilities are scheduled to work their regular shifts if the holiday falls on their scheduled workday. In these cases, employees will receive their regular pay for hours worked plus holiday pay.Employee Assistance ProgramVoluntary term life insuranceShort-term disability**Eligible for benefit if working 30 hours per week or moreOur Mission, Vision and Core Values.Mission: Deeply rooted in our diverse community, we deliver state-of-the-art care and meaningful outcomes that impact emotional well-being and addiction recovery.Vision: To foster hope and healing through compassionate, quality care.Core Values: Passionate caring; Rising to the challenge; Honoring and respecting all persons; Believing in resilience; Putting clients and community first; Commitment to collaboration and teamworkWe are an Equal Opportunity Employer.Aurora Mental Health & Recovery and subsidiaries (AMHR) are dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law. We do not tolerate discrimination in any form or context including harassment or exclusion.