Client Services Manager

Safety Facility Services; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

Safety Facility Services, a provider of facility maintenance for commercial and multi-family properties, seeks a Client Service Manager to support the Operations team and coordinate daily tasks. The role emphasizes bilingual communication and cross-functional collaboration with senior leadership.

The ideal candidate will be goal-oriented, detail-focused, and able to drive process improvements while managing multiple priorities and reports to the Sr. VP of Client Relations.

Qualifications

• Experience coordinating daily operations and cross-functional activities.
• Strong written and verbal communication with customers and internal teams.
• Ability to multi-task and drive process improvement in a fast-paced environment.
• Familiarity with project/task management tools such as ASANA.

Responsibilities

• Assist Managers in day-to-day coordination of business operations.
• Monitor and manage operations to meet customer expectations and goals.
• Liaise between customers and management for smooth delivery.
• Coordinate project tasks to meet budgets and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationships through regular meetings.

Skills

Operations coordination

Client relations

Bi-lingual communication

ASANA proficiency

Tools

ASANA

Job description

We are an industry-leading provider of comprehensive facility maintenance services for commercial and multi-family residential properties of all sizes. We utilize customized technology and specialized systems to support our team of trained professionals, helping us deliver exceptional services to our customers. Founded in 1992 and currently servicing over 50mm SQF nationally, our company has evolved to include specialists in commercial cleaning, repair & maintenance services, architectural maintenance (metal, marble and wood), pest control, security, and lighting & energy solutions. And we’re about being sustainable, for your budget and the environment! It’s why we’re the fastest growing team in the eastern US.

About the Team | The Operations Team is made of a group of diverse dynamic individuals who bring a variety of areas of expertise and talent. As a member of Safety's Operations Team, you will partner with cross-functional teams to assist in building a great place to work. You will be passionate about our Core Values and our commitment to making sure that we are incorporating our values in every aspect of our Corporate culture.

About the role| The ideal candidate will be goal-oriented, a self-starter with excellent written and oral skills. We offer an exciting environment and are looking for a highly motivated and detail-oriented person with the ability to take on new challenges. The candidate must have excellent analytical and problem solving skills combined with an entrepreneurial spirit. Attention to detail and strong communication skills are essential for this position. Additionally, this person must have the ability to multi-task at a high level. For this position, you are not expected to know how to handle everything. You are, however, expected to be driven to figure out how to handle anything. In addition to being a thorough professional with strong communication abilities and focus on the department’s goals.

SUMMARY/OBJECTIVE: TheClient Service Managerwill actively support the Operations team on a day-to-day basis helping support both our self-performed and subcontracted services. The ideal candidate will be goal-oriented, a self-starter with excellent written and oral bi-lingual communication skills (preferred). We offer an exciting environment and are looking for a highly motivated and detail-oriented person with the ability to take on new challenges. The candidate will report directly to the Sr. VP of Client Relations and/or Department Heads and will not only handle the administrative and coordination of the daily tasks but is expected to own the operations process from front to end and execute constant follow-up on all stages in the completion of a task.

ESSENTIAL FUNCTIONS: Expected skills and competencies necessary to perform duties include but are not limited to:

• Assist Managers in day-to-day coordination and management of business operational activities.
• Monitor, control and manage business operations to meet customer expectations and company goals.
• Liaise between customer and management to ensure smooth operations delivery.
• Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationship through regular meetings and communications.
• Evaluate current operational performance and provide strategic plan for improvements.
• Provide direction and guidance to internal teams to achieve performance targets.
• Data Collection and Monthly Reporting
• Managing of all sub-contracted signoffs monthly
• Serving as a central HUB for the operations team; scheduling of new jobs, routing of drivers, closing the loop on open tickets
• Identify problems in operations process and resolve them in quickly and timely manner.
• Follow standard operating procedures for efficient business operations.
• Maintain clear and accurate operations documents/procedures for reference purposes.
• Assist in any ad-hoc duties, projects, field training, and other related activities as needed and when required
• Assist with other operation related projects as needed
• Review/Use ASANA (tasks management software) on a daily basis
• Contributes to team effort by accomplishing related results as needed.
• Other duties may be assigned.

EEO Statement: We are an equal opportunity employer. It is the policy of the company to hire, train, promote and pay its associates without regard to age, immigration or citizenship status, color, disability, gender (including sexual harassment), gender identity, marital status and partnership status, national origin, pregnancy and lactation accommodations, race, religion/creed, sexual orientation, and status as a veteran or active military service member.

Disclaimer: The above statement is intendant to describe the general nature and level of work being performed by the incumbent (s) of the job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.