Client Services Associate

Advisor Associate; Santa Maria (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

Advisor Associate, a full-service financial planning firm in Santa Maria, California, is seeking a dedicated Client Service Associate to join our growing team. You’ll be the first point of contact for clients and support advisors with account administration, onboarding, data entry, transfers, and ongoing service to ensure a smooth client experience.

While licensed status is not required, we welcome candidates pursuing Securities Industry Essentials, Series 7, Series 66, or other licenses.

Qualifications

• Excellent communication and interpersonal abilities.
• Proficiency with CRM systems and Microsoft Office Suite.
• Strong organizational skills and client-service mindset.
• Bachelor’s degree in business, Finance, or related field.
• SIE, Series 7, and Series 66 licenses (or willingness to obtain).
• Insurance licenses (life, health, or variable contracts) or willingness to obtain.
• CFP certification or progress toward certification is a plus.
• Prior experience in financial services or client services.
• Fluent in Spanish.

Responsibilities

• Serve as a primary point of contact for clients, responding to inquiries and ensuring a seamless client experience
• Support financial advisors with account openings, onboarding, data entry, transfers, transactions, and ongoing account maintenance
• Prepare and review client paperwork and reports for meetings and follow-up
• Liaise with custodians, insurance carriers, and product providers to facilitate client requests
• Maintain client records in CRM and track service activity to ensure timely completion
• Contribute to a client-first culture with proactive communication and attention to detail

Skills

Communication

Interpersonal

Organizational

Client-service

Teamwork

Education

Bachelor’s degree in business/Finance

Tools

CRM systems

Microsoft Office

Job description

Join Our Team at Advisor Associate — Client Service Associate Position

Location: Santa Maria, CA | Full-Time | $40,000

Advisor Associate, a full-service financial planning firm located in Santa Maria, California, is seeking a dedicated Client Service Associate to join our growing team. We offer a collaborative and professional work environment where client relationships, integrity, and personalized financial guidance are at the heart of everything we do.

As a Client Service Associate, you’ll be the first point of contact for our valued clients and a key part of our operational team. Your day-to-day will involve supporting advisors, managing account administration, and helping deliver an exceptional client experience.

Whether you are currently licensed or interested in obtaining your Securities Industry Essentials, our firm offers a full-time role that values your expertise. Salary is negotiable based on qualifications and licensing exams. We welcome experienced professionals who are passionate about delivering high-quality service in the financial services industry.

Key Responsibilities:

• Serve as a primary point of contact for clients, responding to inquiries and ensuring a seamless client experience
• Support financial advisors with account openings, client onboarding, data entry, transfers, transactions, and ongoing account maintenance
• Prepare and review client paperwork and reports for meetings and follow-up
• Liaise with custodians, insurance carriers, and product providers to facilitate client requests
• Maintain client records in CRM and track service activity to ensure timely completion
• Contribute to a client-first culture with proactive communication and attention to detail

Required Qualifications:

• Excellent communication and interpersonal abilities
• Proficiency with CRM systems and Microsoft Office Suite
• Strong organizational skills and client-service mindset

Preferred Qualifications:

• Bachelor’s degree in business, Finance, or related field
• SIE and Series 7 and Series 66 licenses (or willingness to obtain)
• Insurance licenses - life, health, or variable contracts (or willingness to obtain)
• CFP® certification or progress toward certification is a plus
• Prior experience in a financial services, advisory, wealth management firm, or client services industry
• Fluent in Spanish

Why Advisor Associate?

At Advisor Associate, you’ll find a team that values professionalism, growth, and making a real impact in our clients' financial lives. We offer:

• Competitive compensation based on experience and licensing
• Growth opportunities for professional development and advancement
• Flexible schedule options (full-time preferred)
• A supportive, team-oriented office environment