Client Services Associate

Barnum Financial Group; New Jersey; On-site; USD 42,000 - 64,000; Full time

Job summary

BARNUM FINANCIAL GROUP is seeking an Advisor Support professional in New Jersey to provide essential administrative support to a Financial Advisor. You will manage emails, calendars, and appointments while ensuring accurate processing of client paperwork and applications.

The role emphasizes client service, confidentiality, and cross-department collaboration in a fast-paced environment. A college or professional background is preferred, with proficiency in Office tools and Salesforce a plus.

Qualifications

• Excellent verbal and written communication skills.
• Exceptionally professional and organized.
• Extremely detail-oriented.
• Comfortable in a fast-paced environment.
• Ability to collaborate with others and build relationships.
• Ability to maintain client confidentiality.
• Client-first attitude.
• Proficiency in Microsoft Office.
• Experience in Salesforce is a plus.
• Life, Accident, Series7 and Health License and/or Finra Registrations are a plus.
• College and professional experience preferred.

Responsibilities

• Manage Advisor’s e-mail correspondence and professional calendar.
• Handle incoming calls in a friendly and professional manner.
• Schedule and confirm appointments in a timely manner.
• Assist with file prep, paper filing and larger mailings.
• Proactively manage internal platforms and systems so client information is up to date and accurate.
• Accurately complete, submit, and follow up on status of all new business applications.
• Act as direct liaison between Financial Advisor and clients.

Skills

Communication skills

Organized

Detail-oriented

Team collaboration

Discretion

Client-first attitude

Fast-paced environment

Relationship building

Education

College degree preferred

Professional experience preferred

Tools

Microsoft Office

Salesforce

Job description

The Advisor Support Role serves as a key player in driving team initiatives, internal and external correspondence, and maintaining exceptional client relationships. The Advisor is looking for someone who is adaptable and can handle changing priorities, comfortable using a variety of technology platforms, who enjoys client service, and is highly organized.

Key responsibilities include assisting the advisor with administrative support, scheduling, completion of applications, and collaboration with internal departments.

Duties and Responsibilities

• Manage Advisor’s e-mail correspondence and professional calendar
• Handle incoming calls in a friendly and professional manner
• Schedule and confirm appointments in a timely manner
• Assist with file prep, paper filing and larger mailings
• Proactively manage internal platforms and systems so FSR’s client information is up to date and accurate
• Accurately complete, submit, and follow up on status of all new business applications
• Act as direct liaison between Financial Advisor and clients

Qualifications

• Excellent verbal and written communication skills
• Exceptionally professional and organized
• Extremely detail-oriented
• Comfortable in a fast-paced environment
• Ability to collaborate with others, build and maintain relationships
• Ability to use discretion and maintain client confidentiality
• Client-first attitude
• Proficiency in Microsoft Office
• Experience in Salesforce is a plus
• Life, Accident, Series7 and Health License and/or Finra Registrations are a plus
• College and professional experience preferred

• Advisor Support Roles are hired directly by the Financial Services Representative.