Client Service Representative at Blue Cross Pet Clinic

Heartland Veterinary Partners

San Antonio (TX)

Presencial

USD 21 000 - 23 000

Tempo integral

Há 3 dias

Torna-te num dos primeiros candidatos

Recebe uma resposta deste empregador

O teu currículo e carta de apresentação, adaptados exatamente ao que estão a contratar.

Ultrapassa os filtros ATS

Vantagens oferecidas por esta oferta de emprego

Paid time off

Health insurance

Dental insurance

Vision insurance

Retirement benefits or accounts

Bonus incentive

Flexible work schedules

Career and professional development

Employee Assistance Program

Employee Referral Program

Resumo da oferta

Blue Cross Pet Clinic in San Antonio, TX is seeking a Customer Service Representative to provide an exceptional client experience and support daily practice operations. The CSR handles front desk duties, appointment tracking, and medical record maintenance while coordinating with the Practice Manager to maintain a smooth workflow.

The role emphasizes strong communication, empathy, organization, and adherence to clinic policies, ensuring every client and patient is well cared for.

Qualificações

Weekend availability required.
High school diploma or equivalent.
Previous veterinary experience preferred.
Client satisfaction references preferred.
Adheres to OSHA safety techniques including proper PPE.

Responsabilidades

Lead opening and closing procedures per instructions.
Maintain front desk, reception, waiting area, and exam rooms.
Process cash, checks, and card payments.
Schedule appointments and manage patient records.
Assist in updating client/patient files and sending correspondence.
Send reminders and follow up with clients.
Backup computer systems and daily postings.
Welcome clients and patients with a warm, friendly demeanor.
Answer calls with proper etiquette.
Present medications and take-home items.
Handle emergencies per clinic policies.
Address client concerns to ensure satisfaction.

Conhecimentos

Patience & Compassion

Collaboration & Teamwork

Communicating

Active Listening

Organization Skills

Client Satisfaction

Formação académica

High school diploma

Descrição da oferta de emprego

Practice

Blue Cross Pet Clinic is a full-service veterinary hospital in San Antonio, TX. With our state-of-the-art facility and compassionate team, all our clients know they can trust their pets in our hands.

Practice

Blue Cross Pet Clinic is a full-service veterinary hospital in San Antonio, TX. With our state-of-the-art facility and compassionate team, all our clients know they can trust their pets in our hands.

More About The Role

Reporting into the Practice Manager, the Client Service Representative (CSR), provides an exceptional experience to our clients during every interaction. In addition to continually engaging the client, the CSR performs practice administrative tasks such as record maintenance and appointment tracking. The CSR manages practice reception (visitor and telephone), maintenance of veterinary medical records, accounts maintenance, cash processing, data entry, word processing and mail services. The CSR applies practical knowledge of practice processes and services, the basic rules and regulations governing visitors and animal patient treatment, and veterinary record requirements and terminology to ensure every patient is well-cared for and every client has an exceptional experience.

Competencies

Patience & Compassion: Remaining professional while still making Doctors, teammates, clients, and patients feel as comfortable as possible regardless of the situation or challenges presented. Responding quickly and calmly to crisis while maintaining a high standard of patient care.
Collaboration & Teamwork: Carefully coordinating actions with Doctors and practice team members. Providing feedback appropriately and in a timely manner. Quickly incorporating feedback to ensure positive results. Sharing ideas and being open to other's ideas.
Communicating: Conveying instructions to clients and teammates to ensure successful patient care.
Active Listening: Following the instructions of Doctors and sometimes patient owners. Picking up the needs of Doctors and teammates based on prior experiences and feedback.
Organization Skills: Clear tracking of lab specimens, medications, patient instructions, workflow, and other job-related items while managing multiple patients and clients.
Client Satisfaction: Ensuring all activities and interactions result in the highest level of client satisfaction.

Essential Responsibilities

Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
Processes cash, checks, charge card payments and credit account payments.
Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
Assists in the updating of client/patient files, as needed.
Prepares and sends client correspondence.
Sends reminder notices to clients for periodic notifications; conducts re-calls to clients on a timely basis from a call back list.
Performs a backup of the computer system on a regular basis, as directed.
Performs and oversees the performance of posting daily business.
Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
Answers incoming telephone calls applying proper telephone etiquette.
Presents clients with medications, instructions, new client kits and any other take home items.
Handles emergency situations with great care, patient, and following established clinic policies and procedures.
Addresses client concerns in a calm appropriate manner, ensuring every experience ends in satisfaction.

Requirements/Qualifications