Client Service Manager

Ascensus; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Ascensus is seeking a Client Service Manager to deliver high‑quality account management for defined contribution plans. You will be the primary contact for clients, financial advisors, and TPAs, driving satisfaction and retention through proactive service and expert retirement plan knowledge.

You will address compliance and operational issues, coordinate with internal teams, and mentor Advisors and Sponsors on plan procedures, nondiscrimination testing, and amendments.

Qualifications

• Knowledge of ERISA regulations and the Internal Revenue Code.
• Experience with SunGard Relius Administration preferred.
• Strong Excel and Outlook skills are required.
• Excellent written and verbal communication abilities.
• Ability to manage relationships with participants, Plan Sponsors, advisors or TPAs.
• Experience with various plan designs (401(k), safe harbor, etc.).
• Ability to process detailed work within tight timeframes.

Responsibilities

• Build strong client and advisor relationships through proactive communication.
• Serve as primary contact for assigned clients, advisors, and partners.
• Deliver retirement plan administration and operational expertise to drive satisfaction.
• Address plan compliance, regulatory, and operational issues with the TPA or advisor.
• Review plan activity (compliance testing, 5500, RMDs) to meet commitments.
• Coordinate with internal operations, advisors, and other service providers.
• Achieve team service and retention goals and maintain client relationships.
• Analyze and troubleshoot plan administration and recordkeeping issues.
• Provide training to Advisors and Plan Sponsors on procedures (payroll, changes, processing).
• Advise on plan document amendments and nondiscrimination testing basics.

Skills

ERISA Regulations

Relius Administration

Compliance testing

Excel

Outlook

Communication

Client relationships

Plan designs

TPA coordination

Education

Bachelor's degree

Professional certification preferred (ASPPA QKA/QPA, CEBS, NIPA APA)

Tools

SunGard Relius Administration

Job description

AmericanTCS, recently integrated as part of Ascensus, has forged a lasting legacy for more than 50 years, embodying strength and resilience while championing change and innovation across the retirement industry. We provide a diverse range of tailored retirement plan solutions that symbolize resilience, versatility and strength.

Job Summary

The Client Service Manager is responsible for delivering consistent, high quality account management and administration for a portfolio of defined contribution relationships, with the objective of driving longterm satisfaction, client retention, improving efficiencies, resolving client issues, and helping our clients manage their retirement plans for better outcomes.

Essential Functions of the Job Responsibilities

• Build strong relationships with clients and advisors through proactive communication.
• Maintain and enhance relationships with clients, financial advisors, and industry partners by providing engaging on-going service; serve as the primary point of contact for all assigned clients, financial advisors, and partners, on the day-to-day account management with operational oversight of all account related activities.
• The Client Service Manager may work with the Relationship Managers to deliver client satisfaction by providing retirement plan and operational expertise, proactively identifying, owning and resolving client issues and engaging clients with value added consulting.
• Support clients in managing their fiduciary responsibilities by addressing and resolving plan compliance, regulatory and operational issues in conjunction with the third- party administrator ("TPA") and financial advisor, if applicable.
• Ensure that our commitments to our clients are met by proactively reviewing the status of assigned plans’ periodic activity (compliance testing, 5500, quarterly statements, RMDs, etc.).
• Coordinate effectively and efficiently with internal operations partners, financial advisors, and other client related service providers.
• Adhere to team individual service and retention goals.
• Responsible for the overall client relationship experience, including building and maintaining a strong relationship with plan sponsors, advisors, and TPAs.
• Analyze, troubleshoot, and problem solve plan administration and recordkeeping issues
• Provide training to Advisors, and Plan Sponsors, to communicate procedures relating to payroll submission, fund changes, loan and distribution processing, compliance testing, etc.
• Advise Plan Sponsors on mandatory and discretionary plan document amendments.
• Understand non-discrimination testing under sections 401(k), 401(m) and 401(a)(4) of Internal Revenue Code
• Provide assistance and website training to Advisors, Plan Sponsors, and TPAs
• Solve diverse and complex problems using solid analytical skills where limited precedents or guidelines exist.
• Able to understand process flow and their interdependencies

Skills/Abilities

• Knowledge of ERISA Regulations and the applicable Internal Revenue Code is required.
• SunGard Relius Administration experience preferred.
• Compliance testing and contribution calculation experience preferred.
• Advanced knowledge of Microsoft Excel and Outlook is required.
• Must have strong written and verbal communication skills.
• Capable to relate the customer needs to other team members and leadership.
• Must have the ability to process detailed work within assigned timeframes and without errors.
• Familiarity with various plan designs (traditional 401(k), safe harbor, automatic contribution arrangements, new comparability, etc.).
• Demonstrated experience handling relationships with participants, advisors, Plan Sponsors, or TPAs.

Qualifications

• Minimum 4 year Bachelors Degree or the equivalent combination of education and relevant experience
• Professional certification preferred. ASPPA (QKA, QPA), CEBS or NIPA (APA) (APR) preferred.

Physical Requirements

• Sitting: Constant
• Standing, Bending, Twisting: Occasional
• Computer Use: Constant
• Lifting up to 20 pounds: Occasional
• Lifting more than 20 pounds: Occasional

Disclaimer

The above describes the general nature and level of work assigned and is not an exhaustive list. More detailed listing of duties inherent in this position may be outlined in supplemental documents (e.g. responsibilities and objectives, or procedures). This document is subject to change at the discretion of EdgeCo Holdings.