Client Service and Operations

Atlas Search; Parsippany-Troy Hills (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

Atlas Search in Parsippany, NJ is seeking an Advisor Transition Associate to support onboarding and transition of advisor teams and firms. You will assist the Transition Operations Manager with custodial tasks, paperwork data input, and asset transfers.

The role emphasizes accuracy, communication with internal teams and external partners, and maintaining compliant documentation while coordinating with compliance, legal, IT, and client services teams.

Qualifications

• Experience in financial services is preferred.
• Strong data-entry and organizational skills.
• Effective communication with internal teams and external partners.

Responsibilities

• Assist in managing the end-to-end transition process for advisor teams and firms.
• Handle day-to-day account transfers, client data migration, and paperwork.
• Generate and issue Investment Advisory Agreements and other contracts.

Job description

The Advisor Transition Associate will assist in the onboarding and transition of advisor teams and firms. This role will support the Transition Operations Manager in managing the operational details of transitions, specifically the custodial aspects, and will be primarily data input for paperwork and transfer of assets. The ideal candidate will have a passion for operations and a background in the financial services industry, with a strong ability to manage tasks, track progress, and communicate effectively with both internal teams and external partners.

Key Responsibilities:

• Assist in managing the end-to-end transition process for incoming advisor teams and firms, ensuring operational tasks are completed on time and accurately.
• Handle the day-to-day details of account transfers, client data migration, and paperwork, ensuring all processes are executed smoothly.
• Generate and issue Investment Advisory Agreements and other internal contracts, forms, and materials to advisors, staff, and clients, maintaining efficiency and regulatory alignment.
• Maintain structured digital filing systems and upload documentation into project management software to support team collaboration and operational efficiency.
• Serve as a point of contact for advisors and internal departments, addressing simple operational questions and escalating complex issues to the Transition Operations Manager as needed.
• Coordinate with internal teams, including compliance, legal, IT, and client services, to ensure a seamless onboarding experience for new advisors.
• Track the progress of transitions, maintaining accurate records of tasks, documentation, and communication throughout the process.
• Ensure all compliance and regulatory requirements are met during transitions, working closely with the compliance and legal teams to manage necessary documentation.
• Provide administrative and operational support to the Transition Operations Manager, assisting with the execution of workflows, scheduling, and project management tasks.
• Collaborate with technology teams to help set up new advisors on Bleakley’s systems, providing guidance and troubleshooting when necessary.

Work with the team to train teams on custodial functionality and best practices, as well as other supporting platform systems