Client Relationship Manager (RCM Services)

Raintree Systems, Inc.; Oregon; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote work option

Job summary

Raintree Systems seeks a Client Relationship Manager (RCM Services) to manage relationships with our U.S. based RCM clients. This role drives client retention, handles billing inquiries, and coordinates with internal teams to resolve issues and improve revenue cycle outcomes.

You will participate in transitions and kickoff calls for new implementations, identify upsell opportunities, and support CSAs to maintain excellent customer satisfaction across a distributed client base.

Qualifications

• College degree or equivalent healthcare client management experience.
• 5+ years in client relationship management, preferably in healthcare RCM.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Experience with medical billing, claims, and A/R workflows.

Responsibilities

• Be main contact for clients; ensure retention and satisfaction with RCM services.
• Handle client inquiries about billing, workflows; provide timely progress updates.
• Coordinate with RCM staff to resolve issues and prevent recurrence.
• Maintain relationships with existing clients during onboarding and turnover.
• Attend transition and kickoff calls for new client implementations.
• Identify upsell opportunities and liaise with sales as needed.

Skills

CRM management

Healthcare billing

A/R follow-up

Customer service

HIPAA compliance

Education

BA/BS in related field

Masters; equivalent experience

Tools

Billing software

Job description

About Raintree SystemsFounded in 1983 and headquartered in Chandler, AZ, Raintree is a leading AI-powered EMR and practice management platform built specifically for physical, occupational, speech therapy, and ABA organizations. Powering millions of patient visits across thousands of locations, our award-winning, all-in-one software connects clinical, billing, and operational workflows-reducing administrative complexity and empowering therapy providers to scale with confidence and deliver superior patient care.

Client Relationship Manager - RCM Services

Remote U.S. (designated states)Department: RCMThe Client Relationship Manager (RCM Services ) role includes managing customer satisfaction for Raintree Systems' RCM Division customer base. This position encompasses all aspects of customer contact and facilitates relations between the client practice and Raintree Systems. They serve as the main point of contact for clients, ensure client retention and satisfaction with Raintree's Revenue Cycle Management services, and help manage customer expectations regarding medical billing, claim processing, and practice revenue goals.

Duties and Responsibilities:

• Responsibilities include the exercise of financial discretion and financial independent judgment with respect to matters of financial significance, including the evaluation of key RCM performance metrics, claim denial trends, and practice accounts receivable (A/R) health. The exercise of discretion and independent judgment involves the comparison and evaluation of possible courses of conduct, and acting or making a decision after the various possibilities have been considered relative to the financial importance or consequence of the client’s revenue cycle.
• Customer contact in handling an RCM question, billing inquiry, or workflow problem, keeping the customer updated with timely and frequent information about progress towards resolving the issue.
• Facilitate a resolution by bringing together the appropriate Raintree staff members (such as RCM specialists, billing managers, and technical support). Implement a procedure that ensures the underlying revenue cycle problem does not occur again.
• Continue to maintain assigned RCM clients by providing the best possible healthcare billing and account management service.
• First line support on the phone, answering 90% of all inbound customer support calls regarding Raintree RCM services and platform usage.
• Visit Raintree RCM customers that would benefit / appreciate a site visit (with the aim of improving customer relations, revenue cycle service, and improving the image of Raintree Systems to healthcare practices).
• Build customer trust by following through with RCM deliverables and promises, presenting Raintree Systems in a positive light.
• Look at and assist the customer journey through Raintree Systems, from RCM onboarding and billing setup to ongoing revenue management, from start to finish.
• Suggest and implement changes to RCM processes that will positively affect the customer and improve the relationship we have with them.
• Attend Transition calls (all) for incoming RCM clients.
• Attend Kick off calls (some) for new Raintree Systems implementations.
• Work with the RCM Department Supervisor to deal with billing complaints, claim escalations, and find solutions for customers' RCM problems.
• Be available to assist Client Support Associates (CSAs) in customer relations issues and in contacting RCM customers - Help manage customer expectations regarding medical billing timelines and payer behavior.
• Attend training seminars, workshops, and healthcare billing conferences with the aim of staying up-to-date on regulatory changes, improving customer relations and service, and improving the image of Raintree Systems to customers.
• Identify sales opportunities for current and potential RCM clients (such as additional Raintree software modules or enhanced billing services), and sell the product or service, or forward the information to a Raintree sales representative.
• Weekly call campaigns to contact RCM customers - minimum 2 scheduled times per week.
• Act as the main point of contact for clients and ensure retention and satisfaction with Raintree RCM Services in order to build long-lasting relationships.
• Act as primary contact for clients when handling billing issues or service problems and facilitate a resolution by bringing together the appropriate Raintree staff members.
• Quickly contact and establish relationships with new practice contacts when there is existing client turnover.
• Help manage the end of relationship process when existing clients notify Raintree Systems they're terminating their RCM agreement. Be prepared to address any client satisfaction problem identified.

Position Proficiencies and Requirements

• College BA or BS, Masters; Other certifications and/or related experience or equivalent combination of education and experience.
• Proven work experience in client relationship management with at least 5 years and /or training; or equivalent combination of education and experience, preferred in healthcare revenue cycle management (RCM) or medical billing.
• Excellent client-facing and internal communication skills.
• Excellent written and verbal communication skills.
• Solid organizational skills, including attention to detail and multitasking across multiple healthcare provider accounts.
• Skilled in using computer applications for payment posting, clearinghouse workflows, electronic claims processing, and an understanding of A/R follow-up.
• Team player being supportive of RCM Department and Raintree Systems goals, policies, HIPAA compliance, and patient data security standards.

Competencies to Drive Success

• Well-developed verbal, listening, and phone communication skills for interacting with healthcare administration and billing staff.
• Good written communication skills with the ability to write routine business correspondence and formal RCM status reports.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals to analyze practice financial metrics, collection rates, and billing adjustments.
• Ability to define RCM problems, collect billing data, establish financial facts, and identify claim rejection or denial trends.
• Ability to exercise good judgment and elevate billing or technical issues appropriately within Raintree Systems.
• Strong organizational skills and ability to execute manual detailed tasks related to practice account reviews.
• Strong customer service focus and commitment to healthcare client success.
• Ability to establish and maintain effective working relationships within the