Client Relationship Associate

Bartlett & Co.; Cincinnati (OH); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k) match

Profit sharing

Health, dental, vision coverage

Flexible spending accounts

Life insurance

Disability insurance

Professional development assistance

Ample paid time off

Hybrid work schedule

Job summary

Bartlett & Co. is seeking an experienced Client Service Associate to support Wealth Advisors, Financial Planners, clients and multiple internal teams. The role emphasizes onboarding, client communications, CRM maintenance, and proactive engagement to support retention and growth.

The ideal candidate brings 5–7 years in financial services, a Bachelor's degree (or equivalent), and strong Microsoft Office and CRM skills. Hybrid work with competitive benefits is offered.

Qualifications

• Minimum 5–7 years of relevant financial services work experience.
• Bachelor’s degree from an accredited college or university is preferred.
• Proficiency with Microsoft Outlook, Word, and Excel; advanced document merging/or exporting.
• Experience with CRM systems (Practifi or Salesforce preferred).
• Strong business English, composition, spelling, grammar, and punctuation; ability to prepare correspondence clearly.

Responsibilities

• Act as the primary point of contact and address client inquiries and concerns.
• Assist with all facets of new client onboarding including opening accounts, establishing client portal access, and managing transfers and documents.
• Manage client information within the CRM, maintaining profiles and activities.
• Establish and nurture strong relationships with clients.
• Resolve and troubleshoot client issues promptly and effectively.
• Inform clients about new products and services and coordinate with Advisors.

Skills

Client service

CRM

Microsoft Office

Communication

Attention to detail

Time management

Team player

Education

Bachelor's degree

Equivalent experience

Tools

Practifi

Salesforce

Job description

This position is a member of the client service team and works closely with Wealth Advisors, Financial Planners, clients, and several departments within the firm and plays a critical role in supporting client service, retention, and business growth.

The ideal associate will:

• Act as the primary point of contact and demonstrate a client-first attitude, addressing client inquiries and concerns.
• Assist with all facets of new client onboarding including opening accounts, establishing client portal access, and managing account transfers and documents.
• Manage client information within the CRM. Maintaining clients' profiles, information, and activities.
• Establish and nurture strong relationships with clients.
• Resolve and troubleshoot client issues promptly and effectively.
• Inform clients about new products and services.
• Actively work to meet and anticipate the needs of the Advisors and clients they support.
• Handle all distribution and money movement requests.
• Serve as a liaison between client, custodian, and investment managers, as well as third parties.
• Schedule and organize client meetings for Advisors and coordinate meeting materials with Client Communications Associate.
• Utilize Bartlett's compliance software to ensure proper recordkeeping.
• Work with internal teams to ensure client needs are met.
• Adhere to all regulations and policies.
• Use extreme discretion, maintain confidentiality, and act with the utmost integrity.
• Work well under pressure and time constraints.
• Work independently to complete tasks in a timely and efficient manner while diligently maintaining accuracy and attention to detail.
• Be organized, detailed-oriented, and able to multitask and prioritize workflow in a changing work environment.
• Communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgment, both verbally and written.
• Be a team player, collaborative, and able to work with and through others.

• Minimum of 5 - 7 years of relevant work experience, preferably in the financial services/investment management industry.
• Bachelor’s degree from an accredited college or university or equivalent experience is preferred.
• Proficiency with Microsoft applications, including Outlook, Word, and Excel with advanced skills for exporting and merging information into documents and a demonstrated ability to use/learn advanced software, systems, and devices.
• Experience with CRM software (Practifi/Salesforce experience preferred), electronic document repositories.
• Proficiency in business English, composition, spelling, grammar, and punctuation and the demonstrated ability to efficiently compose and prepare correspondence and documents.

Bartlett offers a competitive and comprehensive benefits package including 401(k) match, profit sharing, attractive health care coverage, dental, vision, flexible spending accounts, life insurance, disability coverage, professional development assistance, ample paid time off and a hybrid work schedule.

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