Client Experience Coordinator

Cornell University; United States; On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Great benefits

3 weeks of paid vacation

13 holidays + floating holidays

Educational benefits

Retirement contributions

Job summary

The Cornell University Hospital for Animals seeks a welcoming and adaptable Client Experience Coordinator to help clients navigate hospital services and connect with the appropriate care teams. You will route communications, schedule specialty appointments, and support a smooth client experience from intake to discharge.

Based in Ithaca, NY, this onsite role requires 2–4 years of customer service experience, strong communication, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma and 2–4 years of relevant experience or equivalent combination of education and experience.
• Demonstrated commitment to providing excellent customer service with professionalism, empathy, and compassion.
• Strong verbal communication and interpersonal skills with clients, coworkers, doctors, and students.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.

Responsibilities

• Coordinate client appointments from initial scheduling through follow-up for a smooth experience.
• Schedule clinical services, manage cancellations and waitlists, and maintain accurate schedules.
• Set up new clients in ezyVet and ensure timely pre-appointment information is shared.
• Coordinate electronic referrals and obtain medical records before scheduled appointments.
• Collaborate with clinical teams to address client and patient needs and maintain clear communication.

Skills

Customer service

Verbal communication

Multitasking

Team collaboration

Computer basics

Phone & email handling

Education

High school diploma

Associate's degree preferred

Tools

ezyVet

Microsoft Office

Job description

The Cornell University Hospital for Animals seeks a welcoming and adaptable Client Experience Coordinator to help clients navigate hospital services and connect with the appropriate care teams. In this role, you'll serve as an important point of contact for clients, providing compassionate service while receiving and routing communications, scheduling specialty appointments, and helping ensure a smooth experience from start to finish. You'll work closely with colleagues across scheduling, medical records, admissions, discharge, and clinical services to support exceptional client service and quality patient care.

The job responsibilities include, but are not limited to:

• Coordinate client appointments from initial scheduling through pre- and post-appointment follow-up, ensuring a smooth and positive experience.
• Schedule clinical services, manage cancellations and waitlists, and maintain accurate appointment schedules and planning guides.
• Set up new clients and patients in ezyVet and ensure clients and referring veterinarians receive timely , accurate pre-appointment information.
• Coordinate electronic referrals and obtain necessary medical records and other information before scheduled appointments.
• Partner with clinical teams to anticipate and address client and patient needs, resolve scheduling concerns, and ensure clear communication throughout the appointment process.

Required Qualifications

• High school diploma and 2-4 years of relevant experience or equivalent combination of education and experience
• Demonstrated commitment to providing excellent customer service with professionalism, empathy, and compassion.
• Strong verbal communication and interpersonal skills, with the ability to work effectively with clients, coworkers, doctors, and students, including during difficult or sensitive situations.
• Ability to remain calm and composed in high-pressure or emergency situations while responding appropriately to diverse personalities and client needs.
• Ability to multitask, adapt to changing priorities, and use sound judgment and problem-solving skills in a fast-paced environment with frequent interruptions.
• Ability to work collaboratively with a diverse team with minimal supervision, along with basic computer skills and the ability to learn electronic medical records and other software systems.

Preferred Qualifications

• Associate's degree in related field
• Experience in a high-volume call operation handling multiple phone lines.
• Previous experience in a veterinary, human medical, or social service-related office.
• Knowledge of veterinary and/or human medical terminology, medical records systems, and billing systems.
• Exceptional Client Service Awards and/or other acknowledgement .
• Certifications in leadership development and/or client service areas.

Important Details about the Position

This is an onsite position located in Ithaca, NY.

We are unable to provide Visa sponsorship, now or in the future, for this position.

While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.

The Following Documents are Required to be Submitted with your Application

• Resume
• Cover Letter

What We Offer :

• Great benefits! Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• 3 weeks of paid vacation
• 13 additional holiday days with 2 additional floating holidays to be used at your discretion
• An award-winning employer provided benefits program
• Comprehensive health care options
• Access to wellness programs
• Employee discounts with local and national retail brands
• Generous retirement contributions
• Impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program

Follow this link for more information: https://hr.cornell.edu/understand-your-benefits

Employees are expected to meet all of the Cornell University Staff Skills for Success , which are essential for individual and organizational success.

Questions?

Gabriel Gonzalez - [e-mail]

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$24.30 - $26.15

Remote Option Availability:

Onsite

Company:

Contract College

Contact Name:

Gabriel Gonzalez

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined following the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see C