Client Coordinator

Semafor; New York (NY); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Unlimited PTO

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Flexible spending account

Health savings account

Life insurance

401(k)

Pre-Tax commuter benefits

Job summary

Semafor, based in New York, seeks a Client Coordinator to join the Revenue Operations team and help support sales, client partnerships, and program delivery. You will bridge Sales, Marketing, Program Management, Events, and Ad Ops to translate client goals into proposals and ensure seamless delivery.

You will learn the media business end-to-end, grow into sales, client strategy, or revenue operations over time, and manage timelines, assets, and client communications with meticulous attention to

Qualifications

• 2–4 years of experience in media, advertising, communications, client services, account coordination, or related commercial role.
• Bachelor’s degree in Business, Marketing, Media, or a related field.
• Exceptional organizational skills, attention to detail, judgement, and ability to manage multiple priorities.
• Strong written and verbal communication skills with comfort interacting with clients.
• Ability to synthesize concepts into actionable next steps.
• Interest in media planning, integrated programs, and the business of journalism.
• Ability to operate calmly under pressure and adapt in fast-moving environments.
• Comfortable managing a high volume of fast-moving work and shifting priorities.
• High ethical standards and respect for diverse perspectives.
• Comfort managing administrative details, timelines, and a T&E budget responsibly.
• Boostr experience is a plus.

Responsibilities

• Support development of integrated media programs and media plans across newsletters, digital products, custom content, and events.
• Assist with pricing inputs, packaging, deal revisions, and rate guidance within yield and inventory frameworks.
• Coordinate proposal kick-offs, deal brief creation, feasibility checks, cross-functional inputs, and timelines.
• Assist with RFP responses and polished proposal decks.
• Prepare for client meetings with research, agendas, and supporting materials; capture notes and follow-ups.
• Serve as a day-to-day point of contact for client coordination, ensuring timely communication and follow-through.
• Build familiarity with client priorities, sensitivities, and goals to anticipate needs.
• Coordinate with internal teams to ensure clarity on scope, deliverables, and timelines.
• Support smooth transitions from pre-sale into execution.
• Maintain client-facing timelines and deliverable trackers.
• Coordinate campaign launches across newsletters and digital media.
• Support asset collection, ad specs, proofs, and confirms with Ad Ops and Editorial.
• Assist with mid-campaign check-ins and performance updates, including basic metric review and insight generation.
• Help identify optimization or upsell opportunities in collaboration with Sales.
• Ensure a high bar for client experience throughout the lifecycle.
• Maintain accurate documentation in CRM (boostr) and workflow tools.
• Ensure opportunities, products, budgets, and deal details are up to date.
• Support maintenance of rate cards, packaging menus, and go-to-market materials.
• Contribute to process improvements that strengthen pre-sale workflows and cross-functional alignment.

Skills

Media planning

Client services

Communication

Project management

CRM (Boostr)

Budgeting

Education

Bachelor’s degree in Business, Marketing, Media, or related field

Tools

Boostr

Job description

Semafor is a global news platform for an increasingly complex world in which consumers are overwhelmed by too many news sources and unsure what to trust. We are building Semafor to enable world-class journalists to deliver reporting and insights with rigor in journalistic forms that ensure a new level of transparency. Our editors and reporters distill the most important stories from all over in formats that uncover the forces shaping the stories, explain the interests behind polarizing narratives, and replenish the stock of shared facts. As a global platform, Semafor recognizes that smart people can disagree and that informed readers need to understand alternative points of view from competing centers of power and culture in a multi-polar world. Want to join us? Read on.

About the Role

The Client Coordinator sits within Semafor’s Revenue Operations team and plays a central role in supporting sales, client partnerships, and integrated program delivery.

This role is the connective tissue between Sales, Marketing, Program Management, Events, and Ad Operations. The Client Coordinator supports the execution of integrated media programs by partnering with Sales and cross-functional teams to translate client goals into proposals and ensure seamless delivery across pre-sale functions. This role plays a critical part in maintaining organized workflows, clear communication, and a high-quality client experience across Semafor’s media and events portfolio.

This is an ideal role for a highly organized, detail-oriented individual who is excited to learn the media business end-to-end and grow into sales, client strategy, or revenue operations over time.

Key Responsibilities

Media Planning, Pre-Sale Strategy & Sales Support

• Partner with Sales to support the development of integrated media programs and media plans across newsletters, digital products, custom content, and events.
• Support pricing inputs, packaging, deal revisions, and rate guidance within established yield and inventory frameworks.
• Coordinate proposal kick-offs, deal brief creation, internal feasibility checks, cross-functional inputs, and timeline management
• Support RFP responses and the creation of polished, visually engaging proposal decks.
• Prepare for client meetings by compiling research, agendas, and supporting materials; capture notes and draft follow-ups to ensure clear next steps and accountability.

Client Communication & Relationship Support

• Serve as a day-to-day point of contact for client coordination, ensuring timely communication and follow-through.
• Build familiarity with client priorities, sensitivities, and goals to anticipate needs.
• Coordinate with internal teams to ensure clarity on scope, deliverables, and timelines.

Post-Sale Transition & Program Coordination

• Support smooth transitions from pre-sale into execution.
• Maintain client-facing timelines and deliverable trackers.
• Coordinate campaign launches across newsletters and digital media.
• Support asset collection, ad specifications, proofs, and confirms in partnership with Ad Ops and Editorial.

Campaign Support, Performance & Optimization

• Assist with mid-campaign check-ins and performance updates, including basic metric review and insight generation.
• Help identify potential optimization, added-value, or upsell opportunities in collaboration with Sales.
• Ensure a consistently high bar for client experience throughout the lifecycle of the program.

Revenue Operations & Internal Coordination

• Maintain accurate documentation and updates in our CRM (boostr) and workflow tools.
• Ensure opportunities, products, budgets, and deal details are up to date and accurate.
• Support maintenance of rate cards, packaging menus, and go-to-market materials.
• Contribute to process improvements that strengthen pre-sale workflows and cross-functional alignment.

What Makes You a Strong Fit

• 2–4 years of experience in media, advertising, communications, client services, account coordination, or related commercial role.
• Bachelor’s degree in Business, Marketing, Media, or a related field.
• Exceptional organizational skills, attention to detail, judgement, and ability to manage multiple priorities.
• Strong written and verbal communication skills with comfort interacting with clients.
• Ability to synthesize concepts into actionable next steps.
• Interest in media planning, integrated programs, and the business of journalism.
• Ability to operate calmly under pressure and adapt in fast-moving environments.
• Comfortable managing a high volume of fast-moving work and shifting priorities
• High ethical standards and respect for diverse perspectives.
• Comfort managing administrative details, timelines, and a T&E budget responsibly.
• Boostr experience is a plus.

Additional Job Details

This position is based in New York, NY.

Comprehensive employee benefits: unlimited PTO, medical, dental, vision, short & long-term disability, flexible spending, health savings accounts, life insurance, 401(k), pre-Tax commuter benefits.

Salary Range: Pay is based on several factors including but not limited to education, work experience, certifications, etc. Base: $65,000 - $72,000 per year.

Additional job details

Semafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.

Semafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.