Client Care Agent (Mars Veterinary Health)

MARS Veterinary; Washington; Remote; USD 27,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Health, dental, vision insurance

401(k) plan with match

Employee discounts

Job summary

Mars Veterinary Health is hiring a Client Care Agent for a remote position in Washington. You will handle client interactions across phone, chat, and email, assist with scheduling and billing, and document all activity in our CRM with accuracy and care.

The role requires 1+ year in client-facing roles and the ability to work in a fast-paced, multi-channel environment. A high school diploma is required; a degree is preferred. Competitive benefits are offered.

Qualifications

• High school diploma or equivalent required.
• 1+ year in a client-facing role (contact center, retail, hospitality, healthcare, or similar).
• Experience delivering high-quality client service in a fast-paced, multi-channel environment.

Responsibilities

• Interact with clients via phone, chat, email, and other channels in a timely, empathetic manner.
• Assist with appointment scheduling, service navigation, and billing inquiries.
• Document all interactions in CRM accurately and completely.
• Meet or exceed performance metrics including service levels and customer satisfaction.
• Escalate complex cases to appropriate teams with clear notes and follow-up.

Skills

Multichannel support

CRM experience

Written & verbal communication

Education

High school diploma or equivalent

Associate/Bachelor degree preferred

Tools

CRM systems

Scheduling tools

Customer service platforms

Job description

JOB TITLE: Client Care Agent (Mars Veterinary Health)

LOCATION & SCHEDULE: Remote - WA, Full time

COMPENSATION: $0.00 - $0.00

Why This Role Matters:

The Client Care Agent is the frontline representative of the Contact Center, responsible for delivering high-quality, compassionate support to pet owners and internal partners across multiple communication channels. This role ensures clients can easily access care, resolve issues, and navigate services through efficient, accurate, and empathetic interactions.

Operating within a pod-based model, the Client Care Agent executes both retention and growth workflows, supporting client intake, scheduling, service resolution, and proactive outreach. This role is critical to delivering a consistent, seamless client experience while contributing to operational performance, client retention, and growth.

You Will:

• Live and exemplify the Five Principles of Mars, Inc. within self and team.

• Client Interaction & Service Delivery

• Handle high volumes of retention and growth contacts across phone, chat, email, and digital channels in a timely, professional, and empathetic manner.

• Support clients with appointment scheduling, service navigation, billing inquiries, and general pet care-related questions using established workflows and systems.

• Deliver accurate, consistent, and solution-oriented responses aligned with company standards and protocols.

• Resolve client issues end-to-end where possible, escalating complex or sensitive cases appropriately.

• Maintain detailed and accurate documentation of all client interactions within CRM and operational systems.

• Operational Execution & Performance

• Meet or exceed defined performance metrics, including service levels, quality standards, productivity, and client satisfaction.

• Adhere to schedules, workflows, and processes to support efficient contact center operations.

• Navigate multiple systems and tools simultaneously to support effective service delivery.

• Support both retention (intake, troubleshooting, support) and growth (reminders, follow-ups, engagement) workflows as needed.

• Quality & Continuous Improvement

• Apply quality standards and communication best practices in every interaction.

• Incorporate feedback from quality monitoring, coaching, and training into daily performance.

• Identify recurring client issues, process gaps, or system challenges and provide feedback to leadership.

• Participate in pilots, process improvements, and new capability rollouts.

• Team Collaboration & Engagement

• Collaborate with peers, Shift Leads, and Team Leads to ensure consistent service delivery and knowledge sharing.

• Participate in team meetings, huddles, and ongoing training to maintain knowledge and performance.

• Contribute to a positive, accountable, and team-oriented environment.

• Other job duties as necessary.

Your Experience Should Include:

• High school diploma or equivalent is required.

• Associate’s or Bachelor’s degree is preferred.

• The ideal candidate will have a proven track record delivering high-quality client service in a fast-paced, multi-channel environment, with the ability to balance empathy, efficiency, and accuracy in every interaction.

• 1+ year of experience in a client-facing role (contact center, retail, hospitality, healthcare, or similar).

• Experience in a high-volume, fast-paced service environment preferred.

• Familiarity with omnichannel communication (phone, chat, email) preferred.

• Experience using CRM systems, scheduling tools, or customer service platforms preferred

• Strong written and verbal communication skills.

• Demonstrated ability to multitask and navigate multiple systems simultaneously.

• Ability to work independently in a remote or structured environment while contributing to team goals.

This Remote Position Requires:

• A hardwired internet connection with a minimum speed of 85mbs.

• A quiet, dedicated work space.

• May require working variable schedules, including evenings, weekends, and holidays.

Salary Range:

The starting pay rate for this role is $19.33/hour with opportunities for merit increases (salary range: $19.33 - $32.45/hour).

Compensation is determined based on education, experience, and other relevant credentials. Our salary ranges are determined by role, level, location, and market competitiveness.

What We Offer You:

• Competitive salary with paid time off & holidays so you can spend time with the people you love.

• Medical, dental, and vision insurance for you and your loved ones.

• Fertility and family-building assistance.

• Paid Parental leave.

• Practice Paid Basic Life Insurance.

• Practice Paid Short- and Long-Term Disability.

• Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match.

• Commuter Benefits.

• Legal Plan.

• Health Savings Account & Flexible Spending Account.

• Mental health support and resources.

• Paid Volunteering.

• Optimum Wellness Plans® for up to three pets.

• Continuing Education allowance & MED hours for eligible positions.

• Student Debt Relief (for full-time DVMs).

• A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more.

Special Working Considerations:

• Ability to work at a computer for long periods of time.

• Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.

• Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.

• The noise level in the work environment is normally moderate.

• Environment where pets are present.

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.

Mars Veterinary Health (MVH)® strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. MVH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, status as a protected veteran, or status as a qualified individual with disability. MVH complies with all applicable federal, state and local laws governing nondiscrimination in employment in every MVH location.

Part of the Mars Petcare family of businesses, Mars Veterinary Health is a purpose-driven team of 70,000 passionate, pet-loving Associates spanning preventive, general, specialty, and emergency veterinary care. We set a standard for high-quality care delivered through millions of pet visits each year across 3,000 veterinary clinics worldwide. Together, we are dedicated to harnessing our combined knowledge, talent, and resources to lead the veterinary profession in making A Better World For Pets – and the people who care for them.