Client Assistant

Baird Careers; Charleston (WV); On-site; USD 42,000 - 60,000; Full time

Job summary

Baird in Charleston, WV is seeking a Client Assistant to deliver exceptional client service and operational support for Private Wealth Management Advisors. You will coordinate onboarding, open accounts, manage communications, and help organize client events.

Join a team focused on tailored wealth solutions, maintain CRM workflows, and support regulatory adherence. 2+ years of experience and MS Office proficiency are required; SIE/Series licenses are expected to be pursued within 18 months with

Qualifications

• 2+ years of relevant work experience.
• Focus on excellent client service.
• Willingness to study for and obtain the SIE Exam and Series 7 and 66 licensures within 18 months; training provided by Baird.
• Strong technology aptitude, including openness to AI-enabled solutions.
• Proficient in the Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Detail oriented with a focus on accuracy.
• Organized with the ability to prioritize team workflow.

Responsibilities

• Coordinate client onboarding, manage prospect pipelines, assist with proposal generation and new account paperwork.
• Open accounts, transition assets to Baird, and establish ongoing client service plans.
• Maintain CRM for Advisors and support client communications, reporting, and e-mail tracking.
• Organize seminars and client events; develop materials and presentations.
• Support FA/social media presence and other team duties as needed.
• Process transactions and client requests in line with regulatory policies.
• Proactively review investment opportunities and notify Advisors of actionable items.

Skills

Client service

Microsoft Office

Communication skills

Analytical thinking

Organizational skills

Problem solving

Technology aptitude

Education

Bachelor's degree

Tools

CRM software

Microsoft Excel

PowerPoint

Job description

About the Role:

As a Client Assistant at Baird, you’ll play a pivotal role in delivering outstanding client service and operational support to one or more Financial Advisors. You’ll be at the heart of the client experience—coordinating onboarding, managing communications, supporting account operations, and helping organize impactful client events. Your work will directly contribute to the success of Baird’s Private Wealth Management business, where true wealth management means understanding each client’s unique vision and tailoring solutions to help them succeed.

Check out this video to learn more about the day in the life of our Client Assistants and Client Specialists!

The Impact You’ll Make:

• Responsible for client onboarding coordination, which includes managing Financial Advisor(s) prospect pipeline, assisting with proposal generation, preparing new account paperwork, opening accounts, transitioning new assets to Baird, and establishing an ongoing communication/client service plan

• Gain knowledge of and leverage partnership with Baird’s Corporate Resource Groups to provide the best wealth management solutions to clients

• Answers all incoming phone calls and handles as appropriate

• May schedule client appointments and/or conference room for appointments

• Understand and ensure business adherence with firm and financial industry regulatory policies

• Maintain Client Relationship Management (CRM) system for Financial Advisor(s), as well as leverage the platform to manage the client relationship through mailings, reporting, e-mail tracking, and more, with the goal of implementing well-defined client service models

• May organize and coordinate seminars and client events at the direction of Financial Advisor(s). Develops client lists, designs material and seminar/meeting content, coordinates PowerPoint presentations and follows through with client contact

• May manage FA and Team’s social media presence (website, LinkedIn,X, etc.)

• Initiates and completes all transactions required to fully service client accounts i.e., paperwork, correspondence, client request fulfillment and special projects as needed

• May enter security orders including stocks, bonds, fixed income, options, annuities, and other investment vehicle orders per Financial Advisors’ instructions or upon client’s verbal direction

• May also provide back-up to other teams and the branch, when necessary, as well as perform other duties and special projects as necessary

• Proactively review investment opportunities daily & notify Financial Advisor(s) to take action on those opportunities with the goal of driving the Financial Advisors’ business. Specifically, this may include funds available/money line, maturing securities, reorg items, and previous days’ activities

What You’ll Bring to Baird:

• 2+ years of relevant work experience

• Focus on excellent client service

• Expected to study for and obtain the Securities Industry Essentials (SIE) Exam and Series 7 and 66 licensures within 18 months of hire. Training and resources to be provided and paid for by Baird

• Strong technology aptitude with the ability to adopt new tools, including AI-enabled solutions, preferred

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) with the ability to learn and effectively navigate Baird’s Private Wealth Management technology platforms

• Good verbal and written communication skills (including e-mail); ability to adeptly exchange ideas and information

• Detail oriented with an emphasis on accuracy

• Organized with consistent ability to prioritize workflow of team to achieve specific goals in a timely manner

• Good analytical and critical problem-solving skills

• Bachelor's degree preferred, not required

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