Client Accounts Operations Lead - Miami

DLA Piper; United States; Hybrid; USD 120,000 - 180,000; Full time

Job summary

A leading global law firm in Miami seeks a Client Account Operations Lead to manage complex legal billing and provide support for high-profile clients. The role involves analyzing billing processes, coordinating with various teams, and ensuring compliance with client requirements. Candidates should have extensive legal billing experience, excellent communication skills, and proficiency in legal billing applications. This is a full-time position offering a hybrid work model with a supportive team environment.

Qualifications

• 5 years of senior-level legal billing experience managing high volume.
• Excellent communication (verbal and written) skills.
• Strong computer skills including advanced Microsoft Excel.

Responsibilities

• Be the Subject Matter Expert for legal billing processes.
• Analyze legal billing and develop metrics and reports.
• Coordinate global client unified billing activities.
• Coordinate cross‑functional billing across Legal Support Services and Accounting teams.
• Develop training programs to standardize billing processes and mentor staff.
• Finalize invoices and maintain complex monthly reporting for US and global clients.

Skills

Advanced legal billing experience

Excellent communication skills

Expert knowledge of billing applications

Strong analytical skills

Attention to detail

Team-oriented

Proficient in Microsoft Excel

Teamwork

Education

High School Diploma or GED

Bachelor's Degree in Business Administration, Accounting, or Finance

Tools

Aderant

Bill Blast

e-Hub

Job description

Summary

The Client Account Operations Lead is an advanced level Legal Biller with analytical and job priority sequencing responsibilities. This position will have permanently assigned billing responsibilities, to assume the duties for billing support models to include the highest volumes and fees for institutional, high‑profile clients and attorneys. The Operations Lead is responsible for analyzing and prioritizing responsibilities to ensure maximum contribution to the larger billing organization, which includes process and gap analysis to be incorporated into customized training and mentoring to other staff members on all billing procedures. As part of the team, the position provides and ensures a cohesive, full‑cycle billing support solution to billing attorneys with complex domestic and international billing books. Serves as a proxy for the position’s regional manager as needed and is considered a subject‑matter expert in the field of billing. May provide temporary managerial support in the absences of designated regional manager or be a functional supplemental senior‑level billing resource during absences, unplanned vacancies and/or during periods of increased work content within a designated regional territory. Represents the department by participating in client meetings and across groups and sets and drives agendas impacting billing practices and processes. This is a full‑time, salaried position.

Location

This position is located in our Miami office and offers a hybrid work schedule, working at least 3 days in the office.

Responsibilities

• Be the Subject Matter Expert in providing dedicated legal billing to Corporate Practice Group Partners in the Miami office.
• Review data for accuracy prior to submitting it; gather and submit domestic and international accrual information based on client requirements.
• Research and resolve electronic billing rejections.
• Research client billing data and provide detailed analysis to attorneys and support staff.
• Track and resolve tickets assigned by the Accounting Service Desk on a daily basis.
• Work across multiple teams of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client account services to attorneys of the firm.
• Responsible for analyzing and prioritizing responsibilities to ensure maximum contribution to the larger billing organization, which includes process and gap analysis to be incorporated into customized training and mentoring to other staff members on all billing procedures.
• Maintain an accurate description of all client billing requirements, which may also include guidelines established by the client’s general counsel. Update and track changes to the requirements as necessary.
• Interact with billing department stakeholders to understand business problems and define solution requirements.
• Analyze legal billing process and supporting systems, and develop business cases, build metrics, and perform reporting. Document and communicate functional and system requirements and build process‑flow diagrams. Also, continually review internal processes for opportunities to improve efficiency.
• Apply best practices for effective communication and problem solving, create standardized department reports, analyze data and document areas requiring improvement.
• Support projects and reporting efforts and liaise with project participants and follow up routinely to ensure effective communication and completion of tasks.
• Interface with IT and various departments to support the execution of cross‑functional project requirements and perform system testing and requirements validation.
• For US clients: support the full billing cycle to reviewing and editing proformas, seeking requisite approvals for deferrals, write‑offs, and time transfers. Field billing inquiries from adjacent support groups and attorneys. Create and maintain complex monthly reporting.
• For global clients: coordinate and lead global client unified billing, which includes reviewing data for accuracy prior to submission, managing global client account assignments and performing all full cycle billing functions associated with both the firm’s and the client’s billing requirements. Create and maintain complex monthly reporting. Liaise with international attorneys and/or finance counterparts to obtain accurate accrual and forecasting information for monthly client reporting. Follow‑up frequently with international counterparts to ensure that engaged locations stay within budget and issue invoices timely. Troubleshoot issues with finance counterparts as needed. Track and resolve tickets assigned by the Accounting Service Desk on a daily basis. Generate global client LEDES files for electronic billing based on client requirements.
• Develop training programs to ensure consistent billing processes across the team and provide training to attorneys and staff as needed.
• Finalize invoices and submit them directly to the client (per policy) or provide them to attorneys for transmission to the client (per approved exceptions to policy), also, includes other billing information as needed.
• Serve as a point of escalation and Quality Analyst to support and coach more junior Specialists; provide support, guidance, mentoring and training to staff as needed.
• Provide temporary managerial support in the absence of designated regional manager.
• Provide temporary functional supplemental senior‑level billing resources during absences, unplanned vacancies and/or during periods of increased work content within a designated regional territory.

Desired Skills

• Advanced on‑the‑job experience as a senior‑level Legal Biller with a major law firm utilizing Aderant and Bill Blast billing applications.
• Excellent communication (verbal and written) and interpersonal skills are required to interact with various colleagues and business stakeholders.
• Expert level of knowledge and experience with direct billing or client accounts (to include domestic, global, and e‑Billing) for a law firm.
• Strong knowledge of the Aderant Legal Billing accounting system.
• Proficient in e‑billing applications such as e‑Hub or Bill Blast.
• Team‑oriented and have the ability to work effectively and collaboratively in a fast‑paced environment.
• Accurate proofreader and have strong attention to detail.
• Ability to troubleshoot and resolve complex problems.
• Ability to work independently and is able to take direction well.
• Strong analytical skills and attention to detail with ability to recognize opportunities for efficiency improvements and coaching other billing employees on industry and process level optimization.
• Comfortable summarizing and communicating project scope and execution.
• Strong computer skills, including advanced Microsoft Excel skills, including in use of Lookup and PivotTable functions.
• Organized and a self‑starter with the ability to handle a large number of projects at one time and meet multiple concurrent deadlines.
• Ability to prioritize assignments while accepting work assignments and providing backup billing support to multiple managers supporting a large base of dynamically (i.e. not permanently) assigned billing attorneys.

Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s Degree in Business Administration, Accounting, Finance, or related field.

Minimum Years of Experience

• 5 years of senior‑level legal billing experience managing high volume billing portfolio in a fast‑paced customer environment, customer service and business analysis.

Essential Job Expectations

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals and third parties.
• Produce deliverables, answer phone calls and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate and quality work product.
• Successfully meet deadlines, expectations and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as working at a computer for extended periods of time, participating in digital/virtual conference calls and meetings as needed.
• Ability to work under pressure and manage competing demands in a fast‑paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in‑office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at‑will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [e-mail].

Agency applications will not be considered.

No immigration sponsorship is available for this position.

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.