Clerk VIII

Bakersfield City School District; Bakersfield (CA); On-site; USD 30,000 - 48,000; Full time

Job summary

Bakersfield City School District is seeking a skilled Clerk VIII to handle clerical, typing and recordkeeping duties for the district office. Candidates should manage computerized files, prepare reports, and supervise other clerical staff as assigned.

The role requires strong knowledge of office practices, accurate typing and the ability to follow complex procedures. Bilingual ability may be required; a mandatory clerical test will be offered upon selection.

Qualifications

• Knowledge of modern office practices and procedures and operation of common office equipment, including computer and word processing equipment.
• Proficiency as typist; ability to make accurate arithmetical computations; ability to develop statistical data and reports.
• Training and/or experience in maintenance of computerized files, including data input, retrieval and preparation of reports.
• Experience in organization and management of an office.
• Ability to follow oral and written directions; ability to use independent judgment and supervise work of others.
• Ability to work effectively with staff, students and public.
• Ability to learn and interpret rules, regulations, laws and processes related to specific area assigned.
• Ability to plan and conduct complex clerical operations requiring effective accountability and controls.
• Bilingual ability may be required, depending on assignment.
• Must pass required tests

Responsibilities

• Conducts transactions with staff and/or public requiring detailed knowledge of policies, procedures and terminology of specific area to which assigned.
• Answers inquiries and provides information of specialized or confidential nature requiring use of discretion and independent judgment in interpreting and explaining regulations and procedures.
• Checks, prepares, assembles and tabulates materials and information from various sources for records and reports.
• Develops systems to ensure accountability and controls; develops and maintains system of files and records.
• Maintains computerized files, including input, output and preparation of reports.
• Types letters, masters, permits, records, case records, lists, requisitions, work tags and other miscellaneous materials.
• Trains and supervises work of other clerical staff as assigned.
• Performs other related duties as assigned

Skills

Office practices

Typing

Data reporting

Recordkeeping

Supervision

Communication with staff/public

Tools

Word processing

Job description

CLERK VIII

• Knowledge of modern office practices and procedures and operation of common office equipment, including computer and word processing equipment
• Proficiency as typist; ability to make accurate arithmetical computations; ability to develop statistical data and reports
• Training and/or experience in maintenance of computerized files, including data input, retrieval and preparation of reports
• Experience in organization and management of an office
• Ability to follow oral and written directions; ability to use independent judgment and supervise work of others
• Ability to work effectively with staff, students and public
• Ability to learn and interpret rules, regulations, laws and processes related to specific area assigned
• Ability to plan and conduct complex clerical operations requiring effective accountability and controls
• Bilingual ability may be required, depending on assignment
• Must pass required tests

Qualifications

• Knowledge of modern office practices and procedures and operation of common office equipment, including computer and word processing equipment
• Proficiency as typist; ability to make accurate arithmetical computations; ability to develop statistical data and reports
• Training and/or experience in maintenance of computerized files, including data input, retrieval and preparation of reports
• Experience in organization and management of an office
• Ability to follow oral and written directions; ability to use independent judgment and supervise work of others
• Ability to work effectively with staff, students and public
• Ability to learn and interpret rules, regulations, laws and processes related to specific area assigned
• Ability to plan and conduct complex clerical operations requiring effective accountability and controls
• Bilingual ability may be required, depending on assignment
• Must pass required tests

REPORTS TO: Administrator as assigned

JOB GOAL: To provide services which contribute to effectiveness of department by performing variety of clerical, typing and recordkeeping duties

DISTINGUISHING CHARACTERISTICS: This class is distinguished as the highly skilled, technical or specialist level of the clerical series with duties of a complex and diverse nature involving technical functions within a specific subject area. Employees in this class must have sufficient subject matter knowledge to serve as a primary reference source for staff and/or public and may supervise work of other clerical staff

Performance Responsibilities

• Conducts transactions with staff and/or public requiring detailed knowledge of policies, procedures and terminology of specific area to which assigned
• Answers inquiries and provides information of specialized or confidential nature requiring use of discretion and independent judgment in interpreting and explaining regulations and procedures
• Checks, prepares, assembles and tabulates materials and information from various sources for records and reports
• Develops systems to ensure accountability and controls; develops and maintains system of files and records
• Maintains computerized files, including input, output and preparation of reports
• Types letters, masters, permits, records, case records, lists, requisitions, work tags and other miscellaneous materials
• Trains and supervises work of other clerical staff as assigned
• Performs other related duties as assigned

SALARY: $21.49 - $34.89 per hour

EVALUATION: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable

NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION: A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113, a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted.

Required Test

All applicants must have passed the following test within the last three years of the deadline.

Test will be offered upon selection.

• Clerical Test

Conditions Of Employment

Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act.

The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District, applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications, including passage of required tests, will remain active during this time. Applicants will not be individually notified of their application status.

AB2534 and SB848

Effective January 1, 2025, Assembly Bill (AB2534) and January 1, 2026, Senate Bill (SB848), mandates all certificated and classified applicants provide a complete and accurate list of every school district, county office of education, charter school, and/or state special school (Local Educational Agencies (LEA)) where the applicant has previously worked, regardless of the length of service, including full-time, part-time and substitute employment. If multiple LEAs are within the same district, only the district information is required. Failure to disclose any previous educational employment and/or providing false information in a job application may result in the disqualification of your application.

Any candidates contacting, directly or indirectly, any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse.

The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

NONDISCRIMINATION POLICY

The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination, harassment, intimidation, and bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ethnicity or race, which is inclusive of traits historically associated with race, including but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists, color, ancestry, nationality, national origin, immigration status, ethnic group identifications, religion, pregnancy, marital status, parental status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical information, genetic information, homelessness, foster status, military veteran status, political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200, 220 and 234.1, Penal Code 422.55, Government Code 11135, Section 504, and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District's Chief Equity Compliance Officer, Section 504 Coordinator, and Title IX Coordinator, Rona Chacon Mellon , by phone at [phone], by email at [e-mail], or in person at 1300 Baker Street, Bakersfield, CA 93305. Copies of BCSD's Uniform Complaint policy, Sexual Harassment policy, and Nondiscrimination policies are available upon request.