CLERK TYPIST SPECIALIST - 60006234

Florida; United States; On-site; USD 35,000 - 63,000; Full time

Job summary

The Florida Department of Children and Families (DCF) is seeking a Clerk Typist Specialist within Medical Records at Florida State Hospital to join a dedicated, fast‑paced team. The ideal candidate will demonstrate accuracy, organization, and the ability to work across sections while maintaining confidential information.

Responsibilities include combining ward charts at discharge, entering court‑ordered dates in the hospital database, stocking and managing office supplies, and handling related

Qualifications

• One year of secretarial or clerical work experience, or certification.
• Certified Professional Secretary Certificate required.
• 540 classroom hours can substitute for the required work experience.
• High school diploma or equivalent may substitute for the required work experience.

Responsibilities

• Combine ward charts and master records upon discharge.
• Enter court-ordered expiration dates in the hospital database.
• Maintain office supplies and stock the supply room.
• Perform other related duties as assigned.

Skills

Typing

Spelling & grammar

Office equipment

Communication

Organization

Attention to detail

Time management

Education

High school diploma or equivalent

Certified Professional Secretary Certificate

720 classroom hours substitution

One year of clerical experience

Job description

Requisition No: 883673

Agency: Children and Families

Working Title: CLERK TYPIST SPECIALIST - 60006234

Pay Plan: Career Service

Position Number: 60006234

Salary: $34,760.00 - $62,546.60 / Annually

Posting Closing Date: 10/02/2026

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self‑sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders .

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self‑sufficient families, and advance personal and family recovery and resiliency.”

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position serving as the Clerk Typist Specialist within Medical Records. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast‑paced environment, we encourage you to apply.

Specific Duties and Responsibilities include:

• Responsible for combining the ward charts and master records upon discharge of all hospital residents.
• Responsible for entering court ordered expiration dates in hospital database.
• Responsible for maintaining all office supplies - putting in request for supplies as needed and stocking supply room.
• Other related duties as requested or assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of correct spelling, punctuation, and grammar usage.
• Knowledge of letter, report, and tabular formats.
• Knowledge of basic arithmetic. Skill in typing.
• Ability to operate general office equipment. Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• One year of secretarial or clerical work experience; or
• Possession of a Certified Professional Secretary Certificate.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
• A high school diploma or its equivalent can substitute for the required work experience.

Candidate Profile (application) must be completed in its entirety:

• Include the supervisor names and phone numbers for all periods of employment.
• Account for and explain gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre‑qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.
• If you experience problems applying online, please call the People First Service Center at [phone].

Benefits of Working for the State of Florida:

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com (http://www.mybenefits.myflorida.com/).

DCF EMPLOYMENT DISCLOSURES

• US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION

• All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire . For more information, please visit the SSS website: http://www.sss.gov .

RETIREE NOTICE

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING

• It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

• Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.