CLERK TYPIST I-III (NON-CAREER)

City of Long Beach; Long Beach (CA); On-site; USD 26,000 - 42,000; Part time

Job summary

The City of Long Beach is seeking a Clerk Typist II-III (Non-Career) to provide secretarial and clerical support in the Government Relations Division. This at-will position pays hourly wages and supports staff with scheduling, correspondence, and daily administration.

Responsibilities include handling calls, data entry, document preparation, mail distribution, and visitor management, with a focus on accuracy, professionalism, and proper office etiquette.

Qualifications

• High school diploma or equivalent preferred.
• At least 1 year of progressively responsible clerical experience.
• Prior City or Port experience is desirable.

Responsibilities

• Answer, screen and direct telephone calls to staff; take messages or transfer to voicemail.
• Assist staff with clerical needs such as scanning, copying, faxing and mailing.
• Data entry, filing and record keeping.
• Greet and direct visitors to staff or conference rooms.
• Schedule meetings and reserve conference rooms.
• Provide callers with general information about the Port.
• Process mail and route correspondence; assist with mail distribution.
• Prepare, edit and print correspondence and reports as directed.
• Stock and organize office supplies; monitor inventory.

Skills

Clerical experience

Microsoft Office

Data entry

Phone etiquette

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Email systems

Job description

A CLERK TYPIST I-III (NON-CAREER) IN THE GOVERNMENT RELATIONS DIVISION

This is an at-will position.

Hourly Wage: $19.026-30.179

Job Bulletin available to view from September 1 to September 15.

The Harbor Department is seeking to fill a Clerk Typist II (Non-Career) position in the Government Relations Division.

Under general supervision, provides secretarial, clerical, and administrative support to the Government Relations staff.

• Answer, screen and direct telephone calls to appropriate Government Relations staff; take messages or transfer to voicemail.
• Assist staff with project-related clerical needs, including scanning, copying, faxing and mailing.
• Data entry, record keeping, and filing.
• Greet and direct visitors to appropriate staff members or conference rooms.
• Schedule meetings, and reserve and schedule conference rooms.
• Provide callers with general information pertaining to the Port.
• Route various correspondence or signature items; retrieve and process incoming and outgoing mail, and complete mail distribution.
• Prepare, edit and print various types of correspondence and reports as directed.
• Stock and organize office supplies in designated areas; monitor supply levels to maintain adequate inventory.
• Perform other related duties as required.

Required Education, Experience and Qualifications

• High School Diploma or equivalent preferred.
• Requires minimum of one (1) year of progressively responsible clerical experience.
• Prior City or Port experience is desirable.

Professional Knowledge and Characteristics

• Knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation is essential.
• Knowledge of personal computers and applications such as Microsoft Office and other related software.
• Knowledge of proper phone etiquette.

Technical Skills

• Excellent phone etiquette.
• Ability to handle confidential issues.
• Ability to prioritize multiple tasks and ensure timely completion.
• Proficient with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.
• Experience scheduling meetings in Outlook is highly desirable.
• Ability to navigate the Internet.
• Ability to file alphabetically and numerically.
• Ability to type accurately on a personal computer at a minimum net speed of 40 wpm.
• Ability to correct errors in grammar, spelling and punctuation.
• Ability to compile information for use in reports.
• Must possess attention to detail.
• Must possess a valid driver's license, or the ability to arrange necessary and timely transportation for field travel.

Interpersonal Skills

• Ability to deal courteously with the public and be comfortable in a public-facing position.
• Good attendance, professional appearance and demeanor is required.
• Ability to work effectively in a team environment.
• Requires a collaborative work style, fostering cooperation and teamwork.
• Must be able to maintain an even temperament and have a willingness to change priorities and be flexible as circumstances dictate.

The Port Of Choice

The Port of Long Beach is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving $300 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East-Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.

To learn more about the ways we are building the Green Port of the Future, please visit: https://polb.com/environment.

Why we want to hear from YOU...

The Port of Long Beach is committed to creating an inclusive, equitable and diverse work environment, with the ultimate goal of making BELONGING a norm. We hire amazing qualified teammates from a wide variety of backgrounds and experiences. We recognize that embracing our differences, and establishing an environment that encourages a diversity of viewpoints and perspectives, makes us a stronger, more effective organization. We invite all of our teammates to bring their whole selves to work. We are huge advocates of LIFE/WORK BLEND – where LIFE leads the pack! Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!

Special Note

This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

The non-career position typically works 20 hours per week, and cannot exceed an average of 29 hours per week throughout the year, up to a total of 1600 hours in a year for a maximum of two years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, Non-Career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

Incomplete applications or applications that do not meet the minimum requirements will not be considered.

The Port of Long Beach is an Equal Opportunity Employer.

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics.