CLERK TYPIST 1 - OPEN

City of Cincinnati; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Flexible Benefits Plans

Health Reimbursement Arrangement

Job summary

City of Cincinnati is seeking a clerical worker to perform typing, filing, and proofreading tasks with guidance and some autonomy. The role involves handling letters, reports, and forms, answering phones, greeting visitors, and assisting with basic office duties in a structured city department.

Applicants should have a high school diploma or GED and at least six months of clerical experience or clerical training. Some positions may require a valid driver's license and irregular hours.

Qualifications

• Six months of clerical work experience or completion of a clerical training program and a high school diploma or GED.

Responsibilities

• Type letters, reports and documents from rough drafts with minimal errors.
• Answer phone calls and greet visitors; provide directions as needed.
• File and retrieve materials in alphabetic, numeric, or chronological order.
• Proofread for typographical and English usage errors and correct accordingly.
• Operate a copy machine and assist with routine office tasks.

Skills

Type from clear copy

File accurately

Proofread quickly

Use English grammar

Grammar/spelling corrections

Maintain working relationships

Education

High school diploma or GED

Clerical training program

Six months clerical experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

General Statement of Duties

This employee does a moderate amount of typing, filing, and proofreading; some employees perform a wide variety of clerical tasks at a basic level and others spend most of their time on just a few tasks; most of the work is planned and organized for the employee, but some of the work is done without close supervision. Performs related duties as required.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge Of

• Standard office methods and practices.
• Basic business English, including spelling, punctuation, grammar, and sentence structure.
• Basic math.
• Basic computer functions.
• Microsoft Office software.

Skill To

• Type from clear copy, with a minimum of errors.
• Type final copies of reports, letters, tables, statistical, numerical data, and other materials from longhand or rough draft copy.
• File accurately and quickly using alphabetical, numerical, and chronological systems.

Ability To

• Write legibly.
• Speak effectively on the phone and in person.
• Proofread quickly and accurately for errors.
• Use English accurately (spelling, punctuation, and grammar.)
• Make corrections to grammar, spelling, punctuation, and format errors when typing.
• Establish and maintain effective working relationships.
• Follow oral and written instructions.
• Make sound judgments based on logical analysis.
• Use computer to send and receive electronic messages.
• Use computer and office related software packages, such as Microsoft Office Word, Excel, Access, and PowerPoint.
• Use basic office equipment.

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

• Utilizes a computer and computer software to complete work tasks.
• Types letters, reports, and other documents from rough typed or longhand drafts, make corrections for grammar, spelling, punctuation, and formatting errors.
• Types names, addresses, etc., onto standard form letters, mailing lists, other rosters, and forms (e.g., registration, tax, license forms).
• Proofreads for typographical errors (e.g., transpositions, omissions, etc.) as well as errors in English usage, spelling, punctuation, and format.
• Operates a copy machine; copies and collates materials.
• Answers phone calls, connecting callers with individuals or taking messages/
• Delivers or sends messages as needed by computer fax machine, or handwritten.
• Answers questions and complaints on the phone or in person (e.g., give directions, explain policies, rules).
• Explains information, policies, fees, etc., to people in detail on the phone or in person.
• Greets visitors or agency employees; gives directions in person or takes visitors to various locations.
• Files and/or retrieves materials in alphabetic, numeric, or chronological files.
• Organizes or codes forms, records, or other items into groups or sequences.
• Receives, opens, time stamps, and routes incoming mail; folds, addresses materials for mailing and routing.
• Copies numbers, codes, or other information from one form or record onto another.
• Accepts payment for tickets, permits, applications, services, etc.
• Performs or checks simple calculations (counting, addition, subtraction, multiplication, and division), counts money; makes change; uses a calculator.
• Makes telephone calls to get needed information.
• Performs essential duties for absent employees.

Required Education And Experience

Each applicant must have six months of clerical work experience or have completed a clerical training program and have a high school diploma or G.E.D.

Other Requirements

• In some positions, must have a valid Driver's License.
• In some positions, must be willing to work irregular hours.

Military Education & Experience Evaluation

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

Working and Physical Conditions

Probationary Period:

Six months

Supervision Exercised:

No formal supervisory responsibilities; may direct and check the work of less experienced personnel or instruct and train others in specific aspects of the work.

HR Contact:

Ashley Thomas - [e-mail]

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible Dependents Include

• Legal Spouse or Equal Partner
• Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
• Step-child
• Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.