Clerk III - Human Resources-Payroll

City of Detroit; Yates Township (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

City of Detroit seeks a Clerk to support timekeeping, document processing, and records management in a non-supervisory role.

The position requires knowledge of organizational rules and procedures, with Levels I–IV duties based on experience. Expect routine data entry, filing, and basic accounting tasks in a city office environment.

Qualifications

• High school diploma or GED required.
• One year of paraprofessional office experience preferred.
• Proficiency with word processing and spreadsheet functions.

Responsibilities

• Enter data from source documents into data fields using keyboards or scanners.
• Operate office machines and PCs.
• Record and analyze information using accounting software.
• Maintain filing and records systems and respond to general inquiries.
• Process invoices, payments, and banking transactions.

Education

High School diploma or GED

Tools

Word processing

Spreadsheet

Accounting software

Job description

The Clerk class is a non-supervisory role responsible for time, attendance and office support duties such as preparing, receiving, reviewing, and verifying documents; processing transactions; maintaining office records; and locating and compiling data or information from files and other data sources. Clerical work requires knowledge of an organization's rules and procedures and requires training, experience, or working knowledge related to the tasks to be performed. In this class, Clerks are classified as Levels I-IV, with varying degrees of responsibility. Clerks combine a practical knowledge of accounting, budget, or other financial management related clerical support functions with procedural knowledge in carrying out the goals of their particular organization.

Examples of Duties:

• Reads source documents such as canceled checks, sales reports, or bills, and enters data into specific data fields using keyboards or scanners
• Operates office machines, such as photocopiers and scanners, facsimile machines, voicemail systems, and personal computers
• Operates computers programmed with accounting software to record, store, and analyze information
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software
• Receives, records, and banks cash, checks, and vouchers
• Complies with federal, state, and City policies, procedures, and regulations
• Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
• Codes documents according to City procedures
• Reconciles or notes and reports discrepancies found in records
• Accesses computerized financial information to answer general questions, as well as those related to specific accounts
• Matches order forms with invoices and records the necessary information
• Answers telephones, directs calls, and takes messages
• Files and stores completed documents in appropriate locations; Retrieves materials in alphabetic, numeric, or chronological order
• Maintains and updates filing, inventory, mailing, and database systems using a computer
• Compiles, sorts, and verifies the accuracy of data before it is entered
• Communicates with customers, employees, and other individuals to answer questions, disseminate or explains information, take orders, and address complaints
• Collects, counts, and disburses money; does basic bookkeeping and completes banking transactions
• Completes and mails bills, contracts, policies, invoices, or checks
• Opens, sorts, and routes incoming mail, answers correspondence and outgoing mail
• Processes and prepares documents such as expense reports, invoices, receipts, statements, or other documents
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities
• Gathers, records, and proofreads data and other information, such as records and reports
• Types, formats, proofreads, and edits correspondence and other documents using personal computers
• Compares data with source documents or re-enters data in verification format to detect errors
• Stores completed documents in appropriate locations
• Locates and corrects data entry errors or reports them to supervisors
• Compiles, reviews, analyzes and records payroll time, payroll data, withholdings, benefits, and other employee related data
• Performs special projects and other duties as assigned

Minimum Qualifications:

Education For all Clerks, it is a requirement to have completed High School graduation or General Education Development (GED) certificate. Experience In addition to the minimum education requirements the following experience requirements also apply: For entry into the Clerk position, no work experience is required; however, the minimum education requirements must be met. One year of paraprofessional experience in general office of clerical work is preferred; however, it is not required. Clerks must demonstrate proficiency with integrated word processing and spreadsheet functions. For selection, appointment to Clerk level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following: Clerk III – at least three (3) years of experience Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Supplemental Information:

Evaluation Plan

• Computerized Assessment: 30%
• Interview:50%
• Evaluation of Training, Experience, &Personal Qualifications (TEP):20%
• Total of Computerized Assessment, Interview, andEvaluation of T.E.P:100%
• Detroit Residency Credit: 15 Points
• Veteran Points: 0-15 Points