Clerk III

Iowa State University; Ames, Northern (IA, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Iowa State University’s Veterinary Diagnostic Laboratory in Ames seeks a Clerk III to support daily operations of the VDL Supply Storeroom. The role ensures laboratories have required supplies and materials for diagnostic testing and routine lab operations.

The position emphasizes inventory control, purchasing processes, and accurate record-keeping, with standard office duties and collaboration across teams to maintain smooth workflow.

Qualifications

• Five years of clerical office experience, including three years experience with bookkeeping procedures.
• Any combination of directly related post high school education in an accredited school and directly related clerical experience which totals five years.

Responsibilities

• Place orders for laboratory, office, and operational supplies.
• Receive, inspect, and stock incoming shipments.
• Monitor inventory levels and maintain accurate inventory records.
• Organize and maintain the VDL Supply Storeroom and storage areas.
• Distribute supplies and materials to laboratory staff as needed.
• Assist with inventory counts and purchasing activities.
• Review and process purchasing, receiving, and inventory documentation.
• Enter and maintain records using university and departmental systems.
• Utilize computer software and standard office equipment to complete daily clerical tasks.
• Provide general administrative support and assist with other duties as assigned.

Skills

Microsoft Office Suite

General clerical experience

Inventory management

Billing and invoicing

Record maintenance

Phone and email communication

Education

Post-high school education in clerical field

Tools

Laboratory Information System (LIS)

University systems / ERP

Excel

Job description

Position Title: Clerk III

Job Group: Merit

Minimum Qualifications

• Five years of clerical office experience, including three years experience with bookkeeping procedures, or Any combination of directly related post high school education in an accredited school and directly related clerical experience which totals five years.

Job Description

The Veterinary Diagnostic Laboratory (VDL) in the College of Veterinary Medicine at Iowa State University is seeking qualified candidates for a Clerk III position.

The ISU VDL is a full-service veterinary diagnostic laboratory that supports the college's missions of service, teaching, and research. As a nationally recognized diagnostic laboratory, the VDL processes more than 127,000 cases annually and performs over 1.7 million tests each year, providing essential diagnostic services that support animal and public health.

The Clerk III will be part of a team that supports the daily operations of the VDL Supply Storeroom. This position plays a key role in ensuring laboratory personnel have the supplies and materials needed to support diagnostic testing and laboratory operations.

Additional Details

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Location: Veterinary Diagnostic Laboratory, 1937 Christensen Dr., Ames, Iowa.

What You'll Do

• Place orders for laboratory, office, and operational supplies.
• Receive, inspect, and stock incoming shipments.
• Monitor inventory levels and maintain accurate inventory records.
• Organize and maintain the VDL Supply Storeroom and storage areas.
• Distribute supplies and materials to laboratory staff as needed.
• Assist with inventory counts and purchasing activities.
• Review and process purchasing, receiving, and inventory documentation.
• Enter and maintain records using university and departmental systems.
• Utilize computer software and standard office equipment to complete daily clerical tasks.
• Provide general administrative support and assist with other duties as assigned.

Preferred Qualifications

• Experience using Microsoft Office Suite (Word, Excel, Outlook) for document preparation and data entry.
• Previous experience working with case management or laboratory information systems (LIS).
• Experience reconcile billing or financial charges in a professional setting.
• Experience preparing and formatting official reports for external distribution.
• Experience handling client communications via phone, email, and fax in a professional environment.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Benefits

Iowa State University offers a comprehensive benefits package that includes medical and dental insurance, retirement benefits, paid vacation and sick leave, paid holidays, and opportunities for professional development.

Employees enjoy the benefits of working on a vibrant campus with access to university resources, dining options, and recreational amenities.

In this role, you'll be part of a team supporting one of the nation's leading veterinary diagnostic laboratories and contributing to work that advances animal and public health.

Contract Details

Appointment Type: Regular

Number of Months Employed Per Year: 12

Month Work Period Time Type: Full time

Pay Grade: 08

Original Posting Date: August 20, 2026

Posting Close Date: August 30, 2026

Job Requisition Number: R19818

Equal Opportunity

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran.

Background Check and Accommodation

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [e-mail] or call [phone] or Toll-Free: [phone]. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or [phone].